L I B R A RY OF THL U N IVERSITY or ILLl N015 no. 53 cop.4- tILWnS HISTORICAL SURVEY §GJiG£ufi(m Chiintif SPRINGFIELD NO. 83 ] THE HISTORICAL RECORDS SURVEY c H I c n D I L L I n Q I s iNVEirroRy of the county archives OP ILLINOIS Prepared "by The Historical Records Survey- Division of Professional and Service Projects Works Progress Administration No. 83. SANG-AMON COUNTY (SPRINGFIELD) ****** Chicago, Illinois The Historical Records Siirvey April 1939 The Historical Records Survey- Luther H, Evans, National Director Howard E, Colgan, Regional Supervisor and State Director Division of Professional and Service Projects Florence Kerr, Assistant Administrator Alma B, Kerr, Chief Regional Supervisor Mary Gillette Moon, State Director WORKS PROGRESS ADMINISTRATION P, C. Harrington, Administrator Bruce Uthus, Regional Director Charles E, Miner, State Administrator c . t! Pj b. 83 FOREWORD The Inventory of Co'.xnty Archives of Illinois is one of a number of hihliographies of historical material prepared throughout the United States "by workers on The Historical Records Survey of the Works Progress Administration. The publication herewith presented, an in- ventory of the archives of Sangamon County, is number 83 of the Illinois series. The Historical Records Survey was undertaken in the winter of 1935-36 for the purpose of providing useful employment to needy ■unem- ployed historians, lavjyers, teachers, and research and clerical vrarkers. In carrying out this objective, the project was organized to compile in- ventories of historical materials, particularly the unpublished govern- ment documents luid records which are basic in the administration of local government, and which provide invaluable data for students of political, economic, and social history. The archival guide herewith presented is intended to meet the requirements of day-to-day administration by the officials of the county, and also the needs of lawyers, business men and other citizens who require facts from the public records for the proper conduct of their affairs. The volume is so designed that it can be used by the historian in his research in unprinted sources in the same way he uses the library card catalog for printed sources. The inventories produced by The Historical Records Survey attempt to do more than give merely a list of records - they attempt firrther to sketch in the historical background of the county or other unit of gov- ernment, and to describe precisely and in detail the organization and functions of the government agencies whose records they list. The coTinty, town, and other local inventories for the entire country will, v/hen com- pleted, constitute an encyclopedia of local government as well as a bib- liography of local archives. The successful conclusion of the work of The Historical Records Survey, even in a single county, would not be possible without the support of public officials, historical and legal specialists, and many other R groups in the community. Their cooperation is gratefully acknowledged, l:^ The Survey was organized and has been directed by Luther H. Evans, ^ and operates as a nation-wide project in the Division of Professional n~ and Service Projects, of which Florence Kerr, Assistant Administrator, ^^s in chaJge, F. C. HARRINGTON Administrator PREFACE The Historical Records Survey was initiated as a nation-wide under- taking in January 1935, as part of the Federal Writers' Project of the Works Progress Administration, In Illinois the Survey hecame an independ- ent unit in August 1936, "but continued to operate as a part of the nation- wide project under the technical supervision of Dr. Luther H, Evans, National Director, and under the administrative supervision of the Divis- ion of Professional and Service Projects, In compiling this Inventory of the Archives of Sangamon County , the S^u'vey has sought to locate, describe, and classify all extant county records and to make them more easily accessible to county officials, the general public, and research workers. It is believed that this Inventory will be useful in the preservation of this valuable material, and as a guide to the archives wherein may be found so much important information in the field of history, sociology, political science, and economics. While some historians have realized this for many years, the general pub- lic has never been made aware of the intrinsic worth of this material. In the official documents of Sangamon County is continued the story of the coming into the wilderness of settlers who created a territory and the rudiments of a simple frontier government, bought and sold land, built roads, established schools, and later founded a state. The Historical Records Survey has proved itself of valuable assist- ance to local and county governments in Illinois, Records have been rear- ranged and made more accessible, material believed to be lost has been located, indexing projects have been fostered, and county officials have been encouraged and induced to provide new equipment for their offices and better storage space for the records. In addition, the program of the Survey has been planned to dovetail with the long range plans of the State of Illinois for the care of the state and local archives. For example, the first step in the Illinois program, the moving of all state records into a new Archives Building, has been materially aided by the preparation of preliminary inventories by survey workers for the various state departments. Again, the program of the state for the preservation of county records, including the making of micropho to graphic copies of all important historical documents, obviously presupposes inventories such as The Historical Records Survey is now making. Since under Illinois law no records may be destroyed without specific enabling legislation, the tremendous increase in the bulk of records being produced today makes it impossible for either the state or the counties to preserve all records. Hence, there has been considerable destruction of records. The inventories being compiled by The Historical Records Survey now make possible for the first time a scientific study of the whole ques- tion of record destruction. If, as seems likely, this results in adequate and sensible legislation permitting necessary reduction in the bulk of records, this single use of the inventories may prove the most important contribution of the Survey, - VI 1 - Preface Under the direction of Alston G, Field, v;lao resigned as State Director November 1, 1937, preliminary work on the survey of records in Sangamon County, the eighty-third county on the alphahetically arranged list of the one hundred and two coionties in Illinois, was hegun March 12, 1936 DXid. finished as far as possible on June 15, 1936. Revising and re- writing of inventory forms was started November 9, 1937 and finished November 24, 1957, Rechoclcing was be.^-^un December 30, 1937 ajid completed in January 1938, Abstracting ?.nd transcribing of county board records was started in April 1938 oiid completed in March 1939. The inventory was taken by Bertie Trainer, Sadie Jackson, Thclma Lockhart, Hubert Thomas, Leonard Sronce, LcHoy Philbrook, and Michael DeTancy under the supervision of V, C, Karcher; rccheclcing, abstracting, and transcribing was accomplished under the direction of Kenneth C, Blood, The Inventory was prepared for publication by the state editorial staff of The Historical Records Survey at Chicago, under the supervision of Herbert R, Rifkind, assisted by Martinc O'Connor. Legal essays v/ere prepared under the supervision of Irving E, Barnett, assisted by Kathcrinc D. Holmgren. The format of the Inventory was prapared and collated under the supervision of Edward J. McDonough. Typing, stencil cutting, and mimeographing were supervised by Dorothy V. Herold, In addition, too much credit cannot be given to the other members of the editorial, rcse.-^xch, r'Jid tyiing staffs for their intelligent and diligent cooperation in the compilation of this Inventory, The various units of the Inventory of Cotmty Archives of Illinois v;ill be available for distribution to governmental offices, libraries, schools, and historical societies in Illinois, and libraries and govern- mental agencies in other states. Requests for information concerning particular units of the Inventory should be addressed to the State Director, It is planned to publish a more complete History of Sangamon County in the near futu-rc as a supplement to this Inventory, This History v/ill be com- piled from and documented to original county records and other primary soiircc material. All of the officers of Sangamon County cooperated in every possible way with the vrorkcrs, and grateful acknov/lodgment of their aid is hereby made, I also vrish to express appreciation for the assistance rendered by the officers of the Illinois State Library, and by the officials of the Illinois Works Progress Adminis tration^ Mid the Federal Writers' Project, For the cover design we are indebted to the Federal Art Project, Chicago, Illinois, ^ '^-■O (O^ f'^^ / Howard E, Colgan State Director May 9; 1939 The Historical Records Survey - 1 - TABLE OF C01TTE1»ITS A, Sangamon County and Its Records System Page 1, Historical Sketch 4 2, Governmental Organization and Records System 10 Introduction: scope of county government. General administration, Finances: taxation; fiscal control. Administration of justice: courts; clerks of courts; ministerial officers; prosecutions; inquests; en- forcement of law. Education, Recordation, Public works: roads and bridges; public buildings; drainage. Public services: public health; vital statistics; public assistance. Coordination of functions. Rec- ords system. Chart 35 Roster of County Officers 36 3, Housing, Care, and Accessibility of the Records 48 Eloor Plans 53-57 Charts^ Showing Housing Facilities and Percentages of Records 58-60 4, Abbreviations, Symbols, and Explanatory Notes 61 B, County Officers and Their Records I, County Board ., 63 Proceedings of board. Disposition of accounts: registers of county orders; cancelled county orders; pension funds and applications; bills and claims. Management of co^J-nty properties: deeds and contracts; operation; bond issues; insurance. Reports to the board. Jury lists, 1 1 , County C lerk 75 Taxation: lists of taxable property, levies; collec- tions, abatement; judgment, sale, redemption. Vital statistics: births; deaths; marriages. Licenses and registers: registers of officers; professional li- censes and registers; stallion certificates; estrays, marks, and brands; d<'ince hall licenses; dog licenses. Elections: election of county officers; special elec- tions. Bonds of officers. Oaths of county officers. Fees, receipts and expenditures. Office transactions. Maps and plats. - 2 " Table of Contents Page III, Recorder 9''' Entry books. Instruments recorded: general; deeds; mortgages - real estate; mortgages - chattel; cer- tificates of levy; other instruments. Maps and plats. Special indexes. Receipts and expenditures, IV, County Court 106 Proceedings of court. Dockets. Fee books. Reports to the court. Bonds. Probation: juvenile; mothers' pension. Naturalization, Office transactions, V, Probate Court '. 123 General indexes. Proceedings of court. Probate business: wills, bonds, letters; inventories and appraisements; widows' relinquishment and selection; petitions, decrees, reports of sale; reports, current and final accounts; inheritance tax. Dockets, Fee books. Plats, Receipts and expenditures, VI, Circuit Court 135 Proceedings of court, TraJiscripts, Dockets, Fee books. Reports to the court. Jury records. Bonds, Probation, Naturalization, Office trainsactions: receipts and expenditures; court business, VII, Sheriff 148 Process, Jail records. Receipts and expenditures, VIII, Coroner ■. 151 IX, State's Attorney 153 Jury records. Imprisonment records. Correspondence. X, Supervisor of Assessments •' l^"** XI , Board of Review ~ 158 XII, Collector 160 XIII, Treasurer 163 Receipts and disbursements: cash books and ledgers; county orders. Special accounts: school; probate; highway; inheritance tax. Checks, bank statements. Maps, XIV, Auditor 166 Audits and recommendations. Reports: reports of officers; reports of welfare agencies. Contracts, XV, Superintendent of Schools 169 Accounts of school funds. Sale of school lands. District record. Teachers' records. Reports. School elections. Maps and plats. - 3 - Tatle of Contents Page XVI, Superintendent of Highways 176 Construction and maintenance records. Allotments and claims. Warrants. Reports, Surveys, Maps and plats, XVII. Surveyor 180 XVIII, Drainage Commissioners 181 XIX, County Home 183 XX, Tuberculosis Sanitarium Board 185 XXI, Department of Publ;.c Welfare 188 XXII, Veterans' Relief Commission 190 Chronological Index 193 Suh j ec t Index 197 4 - (First entry, p, 70) 1. HISTORICAL SKETCH Sangamon County is pa,rt of that section of central Illinois which was known in pioneer days as the Sangamon Country, In their travels, the French missionaries, traders, and settlers must have passed through this area, hut it \7as not settled hy them. Most of the French settlements were located on the trade routes along the Mississippi River, The Indians, however, know and depended on the Sangamon region as a land of plenty. The nsjao Sangamon itself, in the Pottawatomie language means "where there is plenty to oat,"l It was a hunters' paradise; v;ild hee honey was plenti- ful, tim'ber alsundant, and the soil exceedingly fertile. While Sangamon had its quota of those peripatetic colonists, better known as squatters - a characteristic of frontier days - the first perma- nent white settler was Robert Pulliam who built a cabin about twelve miles south of Springfield as early as 1817,2 By 1819 Zachariah Peter and his family, ITilliara Drennan, the Kellys, and others had settled in the vicinity, 3 The fame of the wonderful fertility, fine hunting, and beauty of the land spread, and from this time on population increased rapidly, Sangamon County was organized from portions of the counties of Madison and Bond two years after Illinois was admitted to the Union, The act creating the county was passed by the second General Assembly, and approved on January 30, 1821,'^ The twenty-first county in the state, Sangamon at the time of its creation, included, in whole or in part, what later became eleven counties^ lying northward and westward of the present day northern county boundary and south and east of the Illinois River, The last of many bo\indary 1, The Indian prominciation was San-quee-mon, according to John Reynolds (My Ovm Times) as quoted by Kowton Bateman and Paul Selby in Historical Encyclopedia of Sangamon County (Chicago: Munsell Publishing Co., 1912), II, 617. The first entry on April 3, 1321 in Record County Commission- ers' Court, V. A, p. 1, has the spelling "Sangamo," Thereafter spelling was "Sangamon," 2, Paul M. Angle, " Here I Have Lived " (Springfield: The Abraham Lincoln Association, 1935) , p, 4, 3, Ibid, 4, L.1821 , p. 45. 5, Ibid, "beginning at the northeast corner of township twelve north on the third principla meridian, thence north with said meridian to the Illinois river, thence down the middle of said river to the mouth of Balance or Negro Creek, thence up said creek to its head, thence through the middle of the prairie which divides the waters of Sangamon and Mauvaise Terre to the northwest corner of township twelve north, range seven west of the third principal meridian, thence east along the boundary of tovmship twelve to the place of beginning," - 5 - Historical Sketch (First entry, p. 70) changes was made Fetniary 28, 1847, when part of Sangamon was added to Menard County,! With this change, Sangamon attained its present boundaries.^ Contiguous to it are eight counties: on the north, Logan and Menard; on the west and northwest, Morgan and Cass; on the south, Macoupin and Montgomery; on the southeast, Christian; ernd on the east, Macon. Its present area is 876 square miles, "^ and the general topography is undulating, or slightly rolling. Lying in the drainage hasin of the Sangamon River, the county has an average altitude of 585 feet.'* The election of the first county commissioners took place on April 2, 1821^ in the house of John Kelly, who was the first settler on the present site of the city of Springfield, The commissioners elected wore Zachariah Peter, Rivers Cormack, and William Drennan. The first commissioners' court was held the next day, April 3, in Kelly's house and resulted in the ap- pointment of Charles R. Matheny as clerk of the court; in taking his oath of office Matheny posted a hond, with James Latham his security, ^ One week later, on April 10, a special court term was held at which county officers were named and payments made for the carrying of election returns to Van- dalia. The most important "basiness transacted at this session was the 1, Private L.1847 , p. 39. 2, Beginning at southeast corner of section 33, township 13 north, range 4 west; then north to southeast corner section 21, township 14 north, range 4 west, and east to southeast corner section 24; then north to southeast corner section 1, township 14 north, range 4 west and east to southeast corner section 4, township 14 north, range 3 west; then north to southeast corner section 16, township 15 north, range 3 west and east to Sangamon River; then northeast with river to southeast corner section 20, township 16 north, range 1 west; then north to north-- east corner section 20, township 16 north, range 1 west and west to southeast corner section 15, township 17 north, rajige 3 west; north to northeast corner section 15 and west to southeast corner section 12, township 17 north, range 4 west; then north to northeast corner of sec- tion 36, township 17 north, range 4 west and west to point approximately ^ mile west of northwest corner section 32, township 17 north, range 5 west; then south 1 mile and west \ mile and south 3 miles and west 32 miles to northeast corner section 22, township 16 north, range 6 west; south one mile and west to northr/est corner section 27, township 16 north, range 8 west; south to southwest corner section 34, township 16 north, range 8 west and east ^ mile to northeast corner section 3, town- ship 15 north, range 8 west; then south to center of section 27, township 15 north, range 8 west and then southeast on the diagonal correction line to center of section 19, township 13 north, range 7 west; south 3| miles to southwest corner section 31, to^raship 13 north, range 7 west, and east to point of heginning, 3, Report of the Sangamon River Basin , Illinois State Planning Commission (Printed hy authority of the State of Illinois, July 1938), p. 1, 4, Sangamon County Soils , Soil Report ITo. 4, ed. Cyril G. Hopkins and others (Urhana, University of Illinois, 1912), p. 1,2. 5, Joseph Wallace, Past and Present of the City of Springfield and Sangamon County, Illinois (Chicago; S. J. Clarke Publishing Co., 1904), I, 25. 6, Record County Commissioners' Court, v. A, p. 1. _ 5 - Historical Sketch (First entry, p. 70) fixing of a temporary seat of justice for the county. In accordance with a requirement of the act establishing the county, the commissioners stated in their report that "we the \iiidersigned County Commissioners for said County do certify that we after full examination of the situation of the present population of the said county have fixed and designated a certain joint in the prairie near John Kelly's field on the waters of Spring Creek at a Stake marked ZD as the temporary Seat of Justice for Said County and do further agree that the Said County Seat he called and known by the name of Springfield,"! On the same day, April 10, the commissioners entered into a contract with John Kelly to huild a courthouse. The articles of agreement speci- fied "the logs to he twenty feet long, the house one story high, plank floor, a good cahin roof, a door and window cut out . . . for which the said Commissioners promise, on the part of the county, to pay the said Kelly forty-two dollars and fifty cents. "2 An extra $5,00 was paid Kelly for additional work and $20,00 was alloted Jesse Erevan for finishing the courthouse, 3 Thus the entire cost amounted to $67,50, The progress of the county is strikingly illustrated hy a record entry just forty-four years later vrhich showed that county officials wore contemplating building a courthouse to cost $100, 000, ^ Springfield continued as the temporary seat of justice until March 1825 when, in accordance with a legislative act, 5 a permanent seat was chosen, A spirited contest over its location developed between William S. Hamilton, a son of the celebrated Alexander Hamilton who was interested in Sangamo Town lying five m.iles from Springfield, and Elij6ih lies and Pascal B, Enos who ovined the site of Springfield, 6 The locating commis- sioners, James Mason, Rowland P. Allen, Charles G-ear, and John R. Sloo, finally decided on Springfield. lies and Enos complied with the require- ment in the act for a donation of 35 acres of land, part of which was to be sold and the proceeds used for county buildings o''' It is interesting to note that in similar acts for other counties the usual requirement was for a donation of 20 acres, whereas for Sangamon County provision vras made for an additional 15 acres. In 1837, the value of Sangamon County's central location, plus a strong public sentiment to move the state capital northv/ard and nearer to the center of the state, influenced the legislature to move the seat of government of Illinois from Vandalia to Springfield, One of the strongest advocates for the choice of Springfield as the state capital 1, Record County Commissioners' Court, v. A, p. 1,2, 2, John Carrol Power and Mrs, S. A. Power, History of the Early Settlers of Sangamon County, Illinois (Springfield; Edwin A. Wilson & Co,, 1876), p. 33. 3, Record County Commissioners' Court, v. A, p. 9-21, 4, December 8, 1865, Record Board of Supervisors, v. 1, p, 478,479, 5, L.1825 , p. 20, 6, Angle, " Here I Have Lived ," p. 14,15. 7, Record County Commissioners' Court, v. A, p. 110,111, - 7 - Historical Sketch (First entry, p. 70) was Abraham Lincoln, at that time Whig floor leader of the House of Repre- sentatives, Enabling legislation to move the state capital was provided by the legislature in "An Act permanently to locate the seat of government of the State of Illinois," approved Febniary 25,1 Throo days later, in a joint session of the &cnoral Assembly, on the fourth ballot, Springfield received soventy-thrcc votes, the necessary majority, 2 In accordance with one of the provisions of the act to move the state capital, '^ the county commissioners on March 11, 1837, convoyed to the Governor for the use of the state, tho public square in Springfield containing 2^ acres of land,"* In 1839 the state archives wore moved to Springfield, ^ which has continued to the present as both the state capital and county seat. The county commissioners' court continued as the administrative body of Sangamon until 1849 when by a general act on county courts passed by the legislature and approved on February 12, 1849,° the administration of coun- ty government was transferred to the county court, composed of a county judge and two associate justices. At an election held on November 6, 1860 the question of township organ- ization was submitted to the voters. Out of a total vote of 7,241 there was a majority of 859 votes for the township plan.''' The committee appointed by the court to divide the county into townships reported on March 1, 1861, that they had formed twenty-two townships. 8 On April 29, the newly elected board of supervisors met with twenty-two present, one absent,^ At present there are twenty-seven townships represented by forty-two supervisors and assistant sxipervisors. The tovmships are; Auburn, Ball, Buffalo Hart, Capital, Cartwright, Chatham, Clear Lake, Cooper, Cotton Hill, Curran, Divernon, FaJicy Creek, Gardner, Illiopolis, Island Grove, Lanesville, Loami, Maxwell, Mechanic sburg. New Berlin, Pawnee, Rochester, Salisbury, Springfield, Talkington, Williams, and Woodside. Tho main preoccupations of the early county officials were with road and bridge building, care of the poor, licensing, and establishing tax rates. 1, L,1837 , p. 321. 2, Albert J. Beveridge, Abraham Lincoln (Boston and New York: Houghton Mifflin Company, 1928), I, 205. 3, , , , not loss than tvro acres upon v/hich to erect public buildings bo donated. . , L.1837 , p, 321, 4, Record County Commissioners' Court, v, D, p. 320. 5, Angle, " Here I Have Lived ," p. 83, 6, L.1849 , p. 65, 7, County Court Record, v, 2, p. 307. 4,050 voted for township government, 8, These townships were: Auburn, Ball, Buffalo Heart now Buffalo Hart, Campbell now Chatham, Cartright [sic]. Clear Lake, Cooper, Cotton Hill, Curran, Gardner, Illiopolis, Island Grove, Loami, Mechanic sburg, Power now Fancy Creek, Pawnee, Rochester, Sackett now Salisbury, Springfield, Talkington, Williams, and Woodside, Record Board of Supervisors, v. 1, p, 2-5, Capital township organized from territory within limits of City of Springfield, March 6, 1878, Ibid., v. 4, p. 296, 9, Record Board of Supervisors, v, 1, p, 6, See Roster of County Officers, p. 38, - 8 - Historical Sketch (First entry, p. 70) The first tax rate was one half of one percent on "horses, neat cattle, carriages, stock in trade, and distilleries,"! The yield in March 1822 was $447,44, an amount which exactly halsuiced the expenses of the preced- ing year, 2 Berry and Lincoln were issued a license March 6, 1833 to keep a tavern in New Salem for which they paid $7.00. Some of the rates of their tavern as established hy the court were twelve and one-hauLf cents for half a pint of whiskey; twelve and one-half cents for lodging overnight a main or horse, ^ The tavern was not a hrilliant success and Lincoln occupied himself, among other things, with surveying, road viewing, acting as clerk of election, and delivering poll hooks after election.^ It is illuminating to contrast the simple, direct language of his report as a road viewer with the preten- tious vorhiage commonly used in those days: "We the undersigned heing ap- pointed to viow a road heginning at Musick' s ferry on Salt Creek (via) New Salem to the county lino in the direction of Jacksonville respectfully re- port that we have performed the duties of Said View and located as re» quired by law and that we have made the location on good ground and believe the establishment of the same to be necessary and proper, Michael Killian Hugh Armstrong Abram Lincoln," Lincoln was allowed $15,00 for surveying and $2,50 for the plat and his re- port on the road, 5 The village of New Salem has been restored, including the Lincoln- Berry store which was the first building reconstructed in 1932, Known as the New Salem State Park, this scene of six years of Lincoln's life is approximately twenty-three miles northwest of Springfield, in Menard County, But Springfield and Sangamon county became Lincoln's home after his admit- tance to the bar early in 1837, Characteristically, his homestead at Eight and Jackson streets in Springfield was the only home Lincoln ever owned. During the only serious threat to the national unity, the anxious attention of millions of people was focused on the "man from Springfield," Since then a yesirly pilgrimage of people from this and other lands go to Springfield to pay homage at Lincoln's tomb, and to visit scenes and places where he lived and worked, Sangamon county being the political as well as geographic heart of a frontranking state is destined to continue exerting an important influence 1, Record County Commissioners' Court, v. A, p, 7, 9, 2, Ibid,, V. A, p, 24, 3, Ibid., V. D, p, 6, 4, Ibid,, V. C, p, 341. 5, Ibid,, V, D, p, 82,83, ~ 9 ~ Historical Sketch (First entry, p. 70) on the progress of the state and nation. Both Sangamon and Springfield have grown remarkahly since their estalilishment. Prom a straggling village of a few hundred in the 1820' s, Springfield has tecome an important center of transportation, coal mining, industry, and agriculture, Sangamon is served hy eight railroads, three of which are main roads entering Springfield, These are the Illinois Central, the Chicago and Alton, and the Baltimore and Ohio railroads. Beside these roads thera aro the Wahash, the Chicago Burlington and Quincy, and the Chicsigo and Illinois Midland, This last road servos tho coal mines. Two electric roads, the Chicago Springfield and St, Louis, and the Illinois Terminal Railway are almost exclusively freight carriers. In 1937 the county produced 2,594,104 tons of coal, the coal mines employing in that year 3,642 workers,-^ Corn, oats, and wheat are the most representative crops of the county. The richness of the soil is attested to "by the fact that the average yield of corn per acre "between the years 1902 and 1911 was 40,9 "bushels, ^ The growth of Sangamon County may "be quickly grasped when one compares the total income received by the county in 1822 of $447,14 with the expense for education alono in 1934 which was $1,370,341,3 Tho population of Sangamon according to the fifteenth census of the United States in 1930 was 111,733; that of Springfield was 71,864,4 1, Report of the Sangamon River Basin , p, 6, 2, Sangamon County Soils , p. 7,. 3, Information Pertaining to Farm, Home and Community (Urbana: University of Illinois, mimeographed, 1936), p, 41, The total taxes charged in 1932, tho last year for which such figures are available, were $3,963,613, 4, U, S, Census, 1930, Population Bulletin, Illinois , p, 32, - 10 - (First entry, p. 70) c IntrodiLction Scope J3 f _ Co un ty_ Go verrunent The county in Illinois is a corporate 'body-'- and an administrative unit of tlie state; its governmental organization is at all times largely an exoression of this dual nature. The ;^rowth of the county as a body politic is reflected, in each of the state's three constitutional periods, in a progressive expansion of the powers which maj^ by law he exercised "by the county hoard, and in the creation of new, and the extension of existing, coimty offices. The latter phase of grov/th in Sangamon County, ajid others similtxrly organized at present, has also been affected by the adoption of tovmship organization, vrhich for the first time constituted the civil towns as an additional level of government. An analogous development appears in the state's invasion of new fields of government and the extension of the county's role as its agent. Origi- nally, the county performed but a single important function for the state, that of collecting its share of the taxes levied within the county. Since then, however, education, public health, registration of vital statistics, public assistance, and many similar if less important matters have entered the province of state control or supervision. To effect this control, new governmental units, subcounty districts of various types, have come into existence or have been converted to new purposes; the county, because of its intermediate position, has become more important as a medium of that control. Thus the complete operation of county government in Illinois brings into play a number of partly distinct authorities. Their relationships, at any time, are complex. The changing governmental organization of Sangamon County, therefore, is e.asiest traced from the viewpoint of the major func- tions of county government. General Administration General administrative jurisdiction over county business has always been vested in the county board. Under the first constitution, for all counties, the county commissioners' court acted as the county board, '^ 1, R. L.1827 , p. 107; R.S.1845, p. 130; Ri_S.1874, p. 306. 2. Constitution of 1818, Schedule, sec. 4; L.1819, p. 175,176. - 11 - Governmental Organization (First entry, p. 70) and Records System It was expressly declared to have no original or appellate j-urisdiction in civil or criminal actions, tut had all po\7cr necessary/' to the exorcise of its jurisdiction in cases concerning the public affairs of the county collectively,^ The conniissioners were constitutional officers, 2 and elected; "^ the court existed solely hy statutory provision, 4 Attached to it in a ministerial capacity V7as the independent statutory office of clerk of the county commissioners' court,'-' at first filled at the appointment of the court, ^ later liy election,' Under the second constitution, the newly created county court succeeded to the position of the co\xnty commissioners' court, ° As an administrative 'bodc-''j^ it was composed of the county judge, an elected, constitutional officer,-'-^ and two justices of the peace, elected at lai'ge,ll Another new office, that of cleri: of the county court, was created to provide it with a ministerial officer; the clerl: also was elected, 12 The Constitution of 1S48 also made provision, for the first time, for an optional form of county government. ^^ The subsequent enabling actsl4 provided, that whenever the voters of a count;'' night so determine, that county should adopt township organization; one of the principal results of such a change v/as to alter the form of the county hoard, ■'■^ Sangamon County so elected in 1360,-'-° and the county court was succeeded "bj-- a hoard of supervisors, composed of members elected one in each of the several townships,-'-''' The clerk of the county court was required by law to act as the ministerial officer of the new county board, 18 in 1874, 1. L,1819 , p. 176, 2. Constitution of 1818, Schediole, sec. 4. 3. Ibid,; L,1819 , p, 100; L .1831 , p, 100; Il.L.1857. p. 103,104. 4. L.131 9, p, 175, 5. Ibid, 6. Ibid, 7. R.L^1837, p, 49; L.1345, p. 28, 8. L. 18-19, p, 65. 9. The county court was also a court of law. For its jurisdiction as such, see Administration of Justice, Court s, p, 16, 10, Constitution of 1348, Art, V, sec, 17, 11, Ibid., Art, V, sec, 1,16,19; L,1849 , p, 65,66, 12, 1,1349, p, 63, 13, Constitution of 1843, Art, VII, sec. 6, 14, The original enabling act of 1849 ( L,1849 , p. 190-224) was repealed tv;o years later by a more comprehensive but essentia.lly similar law ( L.1351 , p. 35-78). 15, Other effects of the change, within the sphere of county government proper, appear with regard to the taxation procedure. See Finances, p. 13, 16, County Court Record, v, 2, p. 392 (Abstract of vote), 17, Constitution of 1348, Art, VII, sec, 6; L,1349, p, 192,202-4; Constitu- tion of 1870, Art, X, sec. 5, 18, L ,1849 , p. 203; L,1851, p. 52. — 1 '^ _ Governmental Organization (First entry, p. 70) and Twecorls Srstem however, that clerk T/as replaced "by a new officer, the cotmty clerk, vrhose office had "been created, and made elective, hy the third constitution,-'- and who was required hy law to act as ministerial officer for the county board. '^ Another si^ificant change in the organization of the co^'onty hoard. has "been the addition to its mernhership of assistant supervisors, elected from the various tovms on the basis of population; "^ the assistant supervisors have no powers or duties as town officers, but axe members of the county board and as such enjoy the same powers and rights as other members. ^ The Constitution of 1870 also provided for a new foi'm of coiinty board in counties not under township organization. This board was to be composed of three officers, styled commissioners, who would transact all county business as provided by law. Subsequent legislation granted to the board of county commissioners all powers and duties formerly exorcised by the county court acting in its administrative capacity. ^ As Sangamon County retained the township form of government it was not affected by this change. Concurrent with the changing organization of the county board is an expansion of its functions without, however, considerable extension beyond the original jurisdiction conferred upon the county commissioners' court. The authority of that body extended to the imposition and regulation of taxes, 6 a limited but increasing management of county property," and a growing fiscal control, stringent in regard to ta^ collections, ° spo- radic in its check on the expenditures of other cotuity offices. The court additionally had power to appoint judges of election, 1^ select juries,-'--'- and, with limitations, to provide for the construction and raaintenojice of roads and bridges. 12 Poor relief-'-^ and a tentative super- vision of education!^ also fell within its general administrative jurisdic- tion. 1. Constitution of 1370, Art. X, sec. 8, 2. R.S.1874 , p, 322. 3. Ibid., p. 1080; L.1925, p. 605; L.1929, p. 774; L.1931 , p, 905-10; L.193 3, p. 1115,1116, 4. R.S.1874 , p. 1080. 5. Constitution of 1870, Art. X, sec. 6; L. 1 673-74 , p, 79. 6. L.1819 , p. 175. 7. Ibid., p. 237,238; L. 1842- 43, p. 128. 8. L.1819 , p. 238,318; L.1823 , p. 208; R.L.1827 , p. 373,375; R.L.1829 , p. 121; L. 1842-43 . p, 112; L.184 5, p, 11,12. 9. R.L.1827 , p. 366; L.1831 , p. 175. 10. L.1819 , p, 90. 11. Ibid., p. 255; L.1823 , p, 182, 12. Either by calling on the able-bodied men of the county for labor, or by raising bond issues by subscription ( L.1819 , p. 333,334,336,337,343; L.1321 , p. 167; L.1825 , p. 130-33). 13. L.iei9 , p, 127; L.1839 , p. 138,139, 14. R.S.1845. p. 500,501. - 13 - Governmental Organization (First entry, p, 70) and Records System The effect of subsequent legislation, in the main, has only been to "broaden that jurisdiction. The coimty board has been given full power to purchase, contract for, dispose of, and make regulations concerning all real and personal property of the county. 1 Until 1912 it was also required to audit all claims against the county and the accounts of such officers as were not provided for ty law^^ Otherwise, the changes in the form of coun- ty "board in Sangamon County have not^materially affected the general admin- istrative jurisdiction of that 'bodyo'-' Finances In Illinois counties, there has al'vays "been a close relationship "be- tween the taxation processes and fiscal control. This circumstance, as well as frequent evidence of the co\inty "board's ultimate control in such matters, appears in a resume of the legal status and duties of the officers involved. Taxation The assessment function in taxation was delegated "by the first G-eneral Assembly to the co\inty treasurer, a statutory officer appointed "by the county commissioners' court, '^ The adm.inistrative "body, v/ithin statutory limits, fixed the amount of the levy, while the value of many categories of real and personal property was fixed "by law; however, a limited discretion was left to the assessing officer, 5 In 1825 assessments were made "by the county assessor, also an appointee of the county commissioners' court, ^ This duty reverted to the county treasurer in ISS?"^ and continued to "be vested in that office until 1839, when the General Assem"bly provided for the appointment "by the county commissioners' court of district assessors, not to exceed one in every justice's district, 8 The earlier system was re- esta"blished in 1844, with the treasurer, however, now having the status of cx-officio county assessor, 9 Since Sangamon County's adoption of township organization in 1860, the assessment f-ionction has "been performed on the lower governmental level "by town assessors,, elected one in each township, 10 1, L.1851 , p. 50,51; L.lSei , p, 235,236; P.. S. 1374 , p. 306,307; L.1911 , p. 245,246; L.1923 , p, 304,305; L.1957 , p, 453,454. 2, L.1849 , p, 202; L.1851 , p, 51, In 1911 provision was made for the elec- tion of an auditor in counties the size of Sangamon ( L.1911 , p. 242,243), 3, Cf. this running siimmary with 5,5.1874 , p. 306, and R.S.1937 , p, 910-12, 4, Lol819 , p, 315, 5, Ibid., p. 315,319; L.ie25 , p, 173; L.1839 , p, 4-6; L.1840 , p. 4; L,1845 , p. 6. 6, Lae25 , p. 173. 7, 5,1.1827 , p. 330, 6, L.1839 , p, 4. 9. L,1845 , p. 231. 10. L.184J , p. 192; 1,1871-72 , p. 20-24. - 14 - Governmental Organization (First entry, p. 70) and Records System Todaj'-, the principal duties of the assessing officers, taken together, arc to l3ring up to date each year the periodic assessment of real property, to talcc current lists of, iuid appraise peroonr.l property and special categories of other property,! The treasurer has now the status of ex-officio super- visor of assessment, 2 The functions which today fall within the scope of the hoard of review were originally dispersed and attenuated. In the first constitutional period, it was left to interested individuals or parties to report property omitted from assessment; the county commissioners' court could hear appeals from assessments, hut there was no provision for their equalization hy dis- tricts--^ Until 1860 appeals, in Sangamon County, were made to the coomty court,"- After the adoption of to?/nship organization, town hoards were em- powered to revise the assessments -.vithin their o\7Tl jurisdiction, ^ and the coiinty hoard in the annual meeting \7as required to assess omitted property, maJce alterations in the description of laxids of nonresidents, reviev; asess- ments upon complaint, and equalize valuations hetween towns. ° In 1898 this authority of the county hoard was transferred to the newly created hoard of review, composed of the chairman of the county hoard as ex-officio chairman, the county clerk as ex-officio clerk, and an additional memher appointed hy the county Judge ^"^ In 1923 the county clerk was replaced hy another memher appointed hy the county judge;B the hoard of review now appoints its own clerk, 9 The collection function was originally performed in all counties hy the sheriff, an elected constitutional officer, 10 its nature has changed little since that time. Essentially, the collecting officer collects taxes according to information originating outside his jurisdiction, pays over such sums to authorities designated hy statute to receive them, and reports on payments of taxes and delinquencies, H In 1839, hy a development 1. L,1853, p. 16,17; L.1&55, p. 18,24,55; L. 1871-72, p. 11,14,15,19,23; L,1873, p. 51; L.1879, p. 241-45; L.1381, p, 153; Lcl885, p. 234; Lol895, p. 300,501; L.1905, p. 360; L.1915, p. 568; L.1923, p. 495,500; L.1927, p. 774; L. 1951-32, First Sn. Sess., p, 69, 2. 1,1898, p. 36-44, 3, L,1819, p. Po 8. L.1849, p. 316; R.L.1827, p, 330; L.1839, p. 7; L.1843, p. 239; L.1845, 4, 65 o 5. L.1B51, p. 56. b. Tbido, p, i 57; L. 1871-72, p. 24,25. V. L.1898, p. 46. 8, L.1933, p. 496; L.1932, p. 75. 9. Lcl925, p. 496,497. 10. Constitution of 1818, Art. Ill, sec. 11; L.1819, p. 316. 11. L,1819, p. 316-18; L.1821, p. 182,183; E.L.1827, p, 332,333; R.L.1829, Po 116,121- -23; L.1831, p. 125; R.L.1837, p, 581,582; L.1839, p, 7-12; L,1843, P. 243; L.1845, p. 11; L.1847, p. 81; L. 1871-72, p. 55,57,58. - 15 - Governmental Organization (First entry, p. 70) and Records System analOi'^ous to that v/hich occurred with regard to assessments, the county hoard extended its control to appoint a regular coijnty collector, ^ Soon after, the lav: reverted to the earlier situation, v;ith the sheriff acting as ex-officio collector, Tliis situation continxied until Sangamon County adopted tov/nship organization when tovm collectors were elected, one in each township; 3 and the county treasurer hecame ex-officio county collector, Tlic tov.Ti officers paid over their collections directly to the county officer, and supplied the hasic information for the latter' s summary report of col- lections in the co\nityc5 in 1917 the town office of collector was abolished in counties the size of Sangamon, and the county collector became ex-officio tovm collector, assximing all duties previously assigned to the latter officero^ 3y 1920, however, the population of Sangamon County had increased sufficiently to require the election of tovm collectors, and the earlier systea, accordingly, was reestablished. Coordination of the tarcation processes has always been effected by the ccunty clerk or his predecessors. The assessment books are made out by the clerk, and returned to him bv the assessor; similarly, the collector reports on collections on delinquent property; finallyj the trcas\rrer' s receipts to the collector for tpjces paid cono into his possession, aid the centraliza- tion of records concerning the basic to^rcation procedm'o is completed."^ Fiscal Control The fiduciary function in county finances belongs to the county treas- urer alone. The duties of the office have remained substantially the same since its creation; namely, to receive, principally from the collectors of ta:ces, the revenue of the county; to have custody of its funds; and to dis- burse funds only by specific authorization by lav;, or in accordance vdth the order of the county board„8 Through this last requirement, and that of the treasurer to report periodically to the board on the transactions of 1. L, 1838-39, D, 7, 2. L.1843, p, 234. 3, La849, p, 192; L.lSSl, p, 38. 4. LolB53, p, 14. 5. La849, T,. 209; Lol851, p. 60; L.1853, p, 26; L. 1871-72, p, 41,55,57, 6. L,1917, p, 793, 7. L,1819, p. 517; R, 1.1827, p, 373; R,L.1837, p, 582; L„1B39, p, 8-12; L,1840, p, 3; L.1845, p, 9,11; L,1853, p. 66,77,111; 1,1871-72, p, 32, 34, 35,46,56-58; L. 1373-74, p. 51; 1.1911, p. 485; L.1917, p. 654; L.1919, p. 765; L.1931, p, 747, 8. L,1819, p. 315,315; R,S.1845, p. 138; L.1861, v. 239; R.S,1874, p. 323, 324, - 16 - Governmental Organization (First entry, p, 70) and Hecords System his office, in addition to his re^ilar settlement with it, the lines of financial authority once more lead to th.i county 'board„l The office of coiinty auditor, in counties under township organization of more than seventy-f ivo thousand and less than three-hundred thousand in- habitants, was first created in 1911 „2 This officer was charged with such duties as auditing claims against the county, collecting information on the cost of maintenance of county institutions, and approving orders for sup- plies,, P.ccommondations and reports were to ho made to the county hoard. By 1911 Sangamon County had already attained the population minimtun, and the first auditor v;as elected in the Quadrennial election of 1912 e Administration of Justice Courts Justice, in Illinois counties, has heen administered hy a constantly increasing num'ber of hodiesc The Constitution of 1818 vested the judicial powers of the state in a supreme court and such inferior courts as the General Assemhly should ordain and estahlish; required the supreme court justices to hold circuit courts in the several counties; and provided for the appointment, in such manner and with such powers and duties as the Gen- eral Assembly should direct, of a competent num'ber of justices of the peace in each county, ^ Federal statutes already allov/ed circuit courts, in all states, juris- diction over the naturalization of aliens |^ the first state legislatui-e ad- ditionally conferred jurisdiction over all causes at common law and chancery, and over all cases of treason, felony, and other crimes and misdemeanors,^ The legislature further required that two terms of a circuit court he held in each county annually hy one of thi3 supremo court justices, 6 hut in 1824 provision was made for the holding of circuit courts hy separate circuit court judges, to he appointed, as vrcre the supreme court justices, hy hoth hranches of the General Assomhly, and to hol.d office during good hehavior,"^ In 1827 the General Assemhly repealed the 1824 law, and again provided for 1. Lel&19 , p. 318; R,L.1837 , p, 582,583; 1,1845 , p. 33; R.S.1845 , p. 138, 139; L.1861 , p, 239,240; R.S.1874 , p. 323,324. 2. Lol91 1, p, 242,243„ 3„ Constitution of 1818, Ai^t, IV, sec. 1,4,8. 4o UcS.S. at Lar ;:e, v. 2, p. 153-55, 5. L.1819 , p. 330, 6. Ibid,, p. 378e 7. L.1824, p. 41„ The Constitution of 1818, which had required that su- preme court justices he appointed hy the General Assembly, further provided that they should not, after the first session of the legis- lation subsequent to January 1, 1824, hold circuit courts unless re- quired to do so hy law (Art. IV, sec, 4), - 17 - G-overmnental Organization (First entry, p. 70) and Hecords System circuit courts to "be held by supreme court justices. ^ At the next session of the legislature, v/hen a new circuit was established, provision was made for the appointment of a circuit judge to act therein.S At that time, therefore, the circuit courts were held by supreme court justices in four judicial circuits and by a circuit judge in the fifth.^ A change was made again in 1835, when power to hold circuit courts was taken away from the supreme court justices and provision vjas m.ade for the appointment of five circuit judges, in addition to the one already authorized, to hold circuit courtse'^ The six judicial circuits existing at that time v,'ere supplemented during the next fov/ years by the creation of new circuits,^ so that they numbered nine in 1841 when the office of circiiit judge was again abolished and the supreme court justices, also increased to nine, were required to hold circuit courts,^ The authority of justices of the peace was limited by law to jurisdic- tion in specified civil cases and in misdemeanors, with appeals allov/od from their judgments to the circuit court, ? The power of appointment, the legislature at first reserved to itself ;8 in 1827, however, justices of the peace v/ere required to be elected, two in each of such districts as should be determined within statutory limits by the county commissioners' court, 9 Jurisdiction over probate matters was at the outset delegated to the county ccmiaissioners' court, 10 By act of the next General Assembly, it was transferred to the court of probate, H consisting in each county of one judge appointed by the General Assembly, 12 As a result of the substitution in 1859 of probate justices of the peace for the judges of probate, 13 juris- diction over probate matters for the first time v/as placed in the hands of elected officers^l'^ 1. R,La827 , p. 118,119. 2. R. L.1829 , p. 38. 3. Ibid., p. 42,48. 4. L.1835 , p. 150. 5. L.1857 , p, 113; L. 1838-39 , p. 155. 6. L.1841 , p. 173, 7. L,1819 , p. 185,192,195. 8. Ibid., p. 22. 9. R.Lr,1827 , p. 255,256. Since 1821, however, the county commissioners' court had been required to establish such districts, which also con- stituted general election precincts ( L,1821 , p. 74). For changes in the statutory limitations of this power of the court, see R.L.1827 , p. 255, and R„L,1S29 , p. 93, 10, 1,1819 , p, 225-35. 11, L.1921 , p. 121. 12, Ibid., p, 119, The Constitution of 1818 (Art. IV, sec. 4) had also designated this manner of election for judges of all inferior courts, 13, RoLol837, p. 176,177„ 14, The Constitution of 1818 (Art. IV, sec. 8) had reserved to the General Assembly the right to prescribe the manner of appointment of justices of the peace. - 18 - Goverrmental Organization (First entry, p. 70 ) and R-scords Gvstem The county court v;as tho creation of the second constitution,-'- v/hich also nade circuit judges elected officers.'^ IVith regard to the new court, ■ it was further provided by lav.' that it should be lield in each county by a single elected officer, the county judge, 3 its authority was extended to jurisdiction in all probate natters, and to such jurisdiction in civil and criminal cases as night be conferred by the General Assembly, 4 In pur- suance of this latter provision, the county court was first given the same civil and criminal jurisdiction as justices of the peace j'^ at the same session of the General Assembly, however, it was declared that co\mty judges vfhen exercising this jurisdiction acted only in the capacity of justices of the peace. 6 Until the next constitutional period, the county court, as such, was given jurisdiction only in a limited number of special actions;'''' it was, however, considered entitled to equal jurisdiction vn.th the circuit court over naturalization, S In this sane period, provision was nade for increas- ing, on the basis of population, the nior.ber of justices of the peace to be elected in each district. In Sangamon County, and others similarly organ- ized, one additional justice of the peace is novi elected for every one thousand inhabitants exceeding tv;o thousand irQiabitants in each tov/n.^ provision v.'as first made by the Constitution of 1870 for the estab- lisliment by the General Assembly/ of an independent probate court in each coimty having a population of nore than fifty thousand inhabitants. ^0 ^.s first established by statute, the new courts vrere to be formed in counties of one hundred thousand or nore inhabitants .H This population requirement was lowered to seventy thousand in 1881, The population of Sangamon County reached this figure in 1900, and a separate probate court was estab- lished in the county in 1902. The county court, early in this period, vfi.s given concurrent jurisdiction with the circuit court in appeals from justices 1. Constixution of 1848, Art. V, sec. 1,16. 2. Ibid., Art. V, sec. 7,15. 3. Ibid., Art. V, sec. 17. 4. Ibid., Art. 7, sec. 13. 5. L .184P , p. 65. 6. Ibid. 7. Ibid., p. 65,66; L .185g , p. 1C3; L.1861 , p. 171,172. 8. U,S.S. at Large , v. 2, p. 155. 9. L.1 P54, p. 30. llo more than five justices, however, may be elected from fuiy to'wn or election precinct. 10. Constitution of 1870, Art. VI, sec. 20. 11. L,1877 , p. 79,80. 12. L.ieSl , p. 72. In 1933 the act of 1877 was further amended to make the establishment of an independent probate court mandatory in counties ha\lng a population of eighty -five thousand or nore, and optional in counties having a populatiion of betvreen seventy thousand and eighty- five thousand (L.1933, p, 458). - 19 - Goverrmental Organization (First entry, p. 70) and Records System of the peacejl its original jurisdictioia v;as extended to be equal with that of the circuit court in all that class of cases cognizable by justices of the peace^ ajid involving in controversy suns not exceeding $500. In 1906, however, it lost its naturalization jurisdiction since it failed to meet the additional requirement of Federal legislation that it possess jurisdic- tion at law without limitation upon amounts in controversy^^ The present constitution, also, for the first tine, directed the manner in which the General Assembly should establish judicial circuits, requiring that circuits be formed of contiguous counties and that they should not exceed in number one circuit for every one hundred thousand of population of the state. ^ At present there are eighteen circuits in Illinois, and Sanganon County is attached to the seventh circuit.^ Clerks of Courts The clerk of the circuit court, under the Constitution of 1818, v;as to be appointed by a majority of the justices of that court. "7 Since 1849, however, by provisions of the constitutions of 1848 and 1870, the office has been filled by election,^ The office of clerl: of the county court, which was an independent elective office under the second constitution, 9 is now filled in an ex-officio capacity by the countv clerk-^^ who is also required by constitutional provision to be elected. H The county commis- sioners' court, which for a brief period held jurisdiction over probate matters, had its oivtl clerk who was at th&t time appointed by the court.l^ Probate judges and justices of the peace who subsequently held probate jurisdiction, were required to act as their avm clerks, 13 Ylith the transfer of probate jurisdiction to the county court, the clerk of the county court was required to keep, separately, records of probate proceedings and business.!'^ In Sangamon County since 1902, a clerk of the probate court has been elected by the county electorate at the same time and for the 1. L.1895 , p. 212,223. 2. The jurisdiction of justices has also been progressively increased during this period. See L. 1871-72 , p. 524; L.1895 , p. 189,190; 1.1917 , p. 562,563; L.1929 , p. 541,542. 3. L cl871-72 , p. 325. 4. U.,S^Sg at Large, v, 34, part. 1, p. 596. 5. Constitution of 1870, Art. VI, sec. 13. 6. L.1955 , p. 436. 7. Constitution of 1818, Art. IV, sec. 6, 8. Constitution of 1848, Art. V, sec. 21,29; Constitution of 1870, Art. X, sec. 8. 9. Constitution of 1848, Art. V, sec. 19. 10. R.S.1874 , p. 260. 11. Constitution of 1870, Art. X, sec. 8. 12. L.1819 , p. 175. 13. L.1S21, p. 119,120; R.L.1837 , p. 177,178. 14. L.'l849, p. 66. - 20 - Governmental Organization (First entry, p. 70) and Records System same term of office as the probate judge.-'- Justices of the peace have al-ways been required to keep their recoi-ds in person.^ Ministerial Officers The principal ministerial officer of all courts of record in Illinois counties is the sheriff. The first constitution provided that the sheriff should be elected. "^ Later, in 1827, statutory provision -was made for the appointment of deputies by the principal officer t'^ Since 1870, the n-umber of deputies that the sheriff nay appoint has been determined by rule of the circuit court. 5 Tlie ministerial duties of the sheriff have undergone little change in more than one hundred years. Essentially he is to attend, in person or by deputy, all courts of record in the county, obeying the orders arid directions of the court, and to serve, execute, and return all writs, v/arrants, process, orders, and decrees legally directed to him.^ The coroner was originally given equal pov/er yiith the sheriff as a ministerial officer of the courts. "^ He was also required to serve all process in any suit in which the sheriff was an interested party^ and to perform all the duties of the sheriff when that office v;as vacant. 9 The last two functions are still incumbent upon the coroner. 10 Justices of the peace are served similarly in a ministerial capacity by constables. Not until 1870 was the office of constable given constitutional recognition; 11 at its creation by the first General Assembly, the county commissioners' court was empovrered to appoint one or more constables in each township;12 in 1827 it was provided that -two constables should be elected in 1. L.187 7, p. 82. 2. L.1819 , p. 185-97 (no specific record-keeping requirement listed among general duties of justices), 326 (establishing fees to be paid justices for keeping records); R.Lt.1327 , p. 260 (becomes definite provision for justices to keep avm records),- L.1895 , p. 221,222. 3. Constitution of 1818, Art. Ill, sec. 11. 4. R.L.18 27, p. 3 73. 5. Constitution of 1870, Art. X, sec. 9. 6. L.1819 , p. Ill; R.S.1874 , p. 990,991. 7. L,1819 , p. 111c 8. La821, p. 20-23. 9. ^.L^l"82 7, p. 372,373. 10. R.S«18t4 , pt 282. Despite the absence from the present law of statutory provision for the coroner to serve process originally directed to him ( RcS .1874 , p. 281,282), the courts have held that he may so do, an emergency being presumed to exist without need for the process to recite reason for its issuance to the coroner (20 111. 185; 57 111. 268). 11. Constitution of 1870, Art. VII, sec. 21, 12. L,1819, p. 162. - 21 - Goveriimental Organization (First entry, p. 70) and Records Sv stern each justice of the peace district,-'- Since that date, subsequent legislation has grouped justices of the peace and constables in all provisions regarding t}:eir election. 2 Constables, like sheriffs and coroners, have alv/ays been required to serve and execute all process legally directed to themj^ process issuing from a justice of the peace court, however, nay be directed only to some constable of the same county.'* Prosecutions The duty of the present state's attorney to prosecute and defend all actions, ci-uil or criminal, involving the county, the people, or officers of the state or county, ^ was incumbent during the first constitutional period upon the circuit attorney.^ Also in effect from an early date is the officer's other major duty, apart from the enforce- ment of law, ' of gi-ving opinions on any questions of laviT relating to criminal or other matters in which the people of the county may be concerned.^ The office of circuit attorney which existed solely by statutory provision, 9 was appointive by the Governor until 1835,-'-'^ and thereafter by the General Assembly.-'--'- The second co:istitution replaced the circuit attorney mth an elected state's attorney--'-^ since each judicial circuit was an elective district for this purpose, the territorial jurisdiction of the new officer remained the same as that of the former officer.-'-"-'' Not until the adoption of the present constitution was provision made for the election of a separate state's attorney in each county, 14 1. R.Lol827 , p. 258. 2. See Courts, p. 16. 3. LolSl O, p. 162,163; R.Sa874 , p. 400. 4. L,18i0 , p, 186; R ,S.1S45 , p, 317; L, 1871-72 , p, 525; L,1895 , p, 191, 193; Lol937; po 900. Similarly, process issuing from courts of record is required to be directed to the sheriff or, under certain conditions noted (notes 7,8, and 9, p, 20) to the coroner ( R,S .1845 , p, 413; Lol871-72, p, 358; R.S.1874 , p. 774; L.1907 , p. 444,445; L.1933 , p. 786; j.ol937, p. 989). 5. R'^S.1S74, p. 173,174, 6. 1.1819, p. 204; R.S.1845 , p. 76. 7. See Enforcement of Law, p. 22. 8. RcS.18 45, p. 76; R"T71874 , p, 174. 9. Lol819. p. 204-e., 10. Ibido, p. 204. 11. La835, p. 44, 12. Constitution of 1848, Art. V, sec. 21. The new title, hov;ever, had already come into occasional use in the interim (R.L.1827, p. 79; La835 , p. 44; L.1847 , p. 18^, 13. Constitution of 1848, Art. V, sec. 22. 14. Constitution of 1870, Art. VI, sec. 22, - 23 - Governmental Organization (First entry, p. 70) and Records System Inquests The holding of inquests, one of the duties of the coroner in Illinois counties, is also a part of the administration of justice. The office of coroner was created "by the first constitution and required to he filled "by election; the statutory provisions concerning the inquest function have not changed suhs tan ti ally since their enactment "by the second General Assemtly.^ The coroner, when informed of the body of any person heing found dead supposedly "by violence, casualty, or undue means, is required to summon a jury to inquire how, in vhat manner, and hy whom or what, death was caused; testimony of witnesses is taken; witnesses whose evidence implicates any person as the unlawful slayer of the deceased arc hound over to the circuit court; the verdict of the jury is returned to the clerk of that court. "^ The verdict of the coroner's jury, however, is not generally admissible in evidence; 4 additionally, it is not held to he prima facie proof of matters stated therein with regard to the cause and manner of death ;^ its essential nature, therefore, is that of a finding of facts upon the basis of which the coroner may be led to discharge his collateral duty to apprehend and cora;nit to jail any person implicated by the inquest as the unlav/ful slayer of the deceased. ° To tiiis extent, the coroner's inquest duties overlap his function as an officer for the enforcement of la^i, 2nforceE:ent of Law Sheriffs, coroners, and constables have olw^j"s been charged equally with keeping the peace and apprehending all offenders against the law. The state's attorney's powers as rji officer for the enforcement of law originally derive by implication from another duty;° the gathering of evi- dence and the apprehension of offenders is necessarily involved in coiimiencing and prosecuting actions in which the people of the state or county are concerned.^ In relatively recent years, however, the state's attorney has 1. Constitution of 1818, Art. Ill, sec. 11. 2. Cf. L.13:-;i, p. 22-24; ?..S.1845 , p. 517,518; H.S.1874 , p. 282-84; R.-..l''c7, p. 780-82. Z>. L.1S21 , p. 24,25; R.S.1845 , p. 518; H. 5. 187 4, p. 284. 4. 46 K.~. 872. It is, however, held to be proper practice to offer, in cross-oxa'-iining witnesses sought to be impeached, excerpts from transcripts of testimony taken at the inquest (189 111. App. 556; 211 111. App. 474). 5. 201 111. App, 287. 6. L.1831 , p. 25; H.S.1845 . p. 518; R. 3.187 4, p. 285. 7. L.iei9 , p. 111,162,163; R.S.1845 , p. 328,515; R.S.1874 , p. 400,990. 8. See Pros ecutions, p, 21. 9. Previously cited; sec p. 21 note 6, - 23 - G-overnmsntal Organization (First entry, p. 70) and Records System "been given more specific statutory po^rers to enforce laws and to investigc-te violations and secure necessary evidence thereof. But at any time the effective spheres of authority of law enforcement officers have been determined less "by statutory orovisions than "by local conditions and individual circijnistances. Education The act of Congress providing for the creation and admission of the State of Illinois to the Union set aside section sixteen of every tov/nship for the use of schools."" The first state legislation on the subject was concerned only with the establishment of school districts and the sale or leasing of school land to provide necessary funds, for which purposes three trustees of school lands were appointed in each township "by the county comi.iissionors ' court.'-' In 1825, ho'7ever, with a comjnon school system in operation, provision was ma.de for its educational as well as financial administration. Three elected officers, knorm as tovmship school trustees, v;ere charged in each township with superintending schools, examining and employing teachers, leasing all land "belonging to the district, and reporting annually to the county commissioners' court; this report, hov/ever, was limited to such matters as \7ere concerned in the financial administration of the schools. In 1327 the county commissioners' court v;as again empowered to appoint trustees of school lands, "but despite the use of the earlier, more limited title, these officers were charged v/ith all the duties of the former tovm- ship school trustees,^ The creation of the office of county school com- missioner in 1829 "brought a new element into the complex situation. Tlie commissioner was at first given limited duties with regard to the sale of school lands and the management of school funds; his su"bsequent gains in this respect at the expense of the township trustees foreshadowed the demarcation of spheres of authority that was made in 1847. In the inte- rim, the school commissioner, rho had first "been appointed "by the county commissioners' court," "became an elected officer ;5 in such townships as 1. L.1885 , p. 3; L.1907 . p. 268; L.1913 , p, 395; L,191 5, p. 368; L,1927 , p. 53, 2. U. S,S. at L ar-e, v. 5, p. 428. 3. LaS2:9, p. fd?, 108. 4. L.1825, p. 121,122. 5' S-^.ISS?. p. 366-70. ^' ^«^»1829, p. 150-54. 7. Cf. L.183 1, p. 176; 1.1641 , p. 275-79. 8. £.1.1339, p, 150. 9. Lol34l", -o. 251,262. - 24 - &overnmental Organization (?irst entry, p. 70 ) and Records System elected to incorporate for the purpose of organizing and supporting schools, toT^rnship trustees also "became elected officers and were there denoninated trustees of schools.-^ The situation created "by the legislation of 1847 in certain re- spects has not since ''oaen substantially a,ltered. In all counties, town- ship ti'ustees "beciirr-e, and are still, elected officers styled township school trustees. The relative authority of the officer of the county^ and of offic.3rs of the to^r/nship with regard to fin^incial adninistration v.'as fixed essentially as at present.'* Lioreover, tovmship trustees lost practicclly all their former duties with regard to matters purely edu- cational as a result of a development that occurred in 1845. It v/as at that time that the county first entered into the actual administration of education T^ith the creation of the office of superin- tendent cf schools, Filled at first "by the school commissioner in an ex-officio capa,city,6 it quickly a'bsor"bed most of the functions of tov/n- ship trustees with regard to the advancencxit of education;''' later, the office came to "be filled "by election and completely a"bsor'bed that of school comifiissioner.^ In the new field of county administration of edu-cation, the superintendent's duties remained constant through his change in legal status, requiring him to visit all the tov-nships in his county and inquire into the condition and manner of conducting their schools, to exaiiiine persons proposing to teach school, to grant certificates to persons qualified to teach in schools, and to report to the county "board on all his acts relating to the management of school funds and lands. 1. L.184L, p. 273,274. In unincoi-porated tov/nships, trustees continued to "oe appointed "by the county commissioners' court (l"bid., p. 259, 260). 2. L.1847 , p. 125; L.1909 . p. 350. 3. The subsequent suostitution of an independent, elected superintendent of schools for the school commissioner who had additionally "been ex- officio superintendent (see notes 5, 8, and 9), was only a change in the le>al status of the officer of the county and had no further import, 4. L, 18^-7, p. 123,124,128,129; L.1909 , p. 351-54; L.1927 , p. 794,795. 5. H.,S."l8"45, p. 498. 5. I'bid. 7. a. 3.184 5, p. 497-503. Cf. L.1825 . p. 121,122; R.L. 1827, p. 365-70; L.1851 . p. 173; L.1841 , p. 270,275,276,279. The only duty of this cato.^-ory that '"as left to tov/nship trustees in the laws of 1847 concerned the examination of prospective teachers and the issuance of certificates where merited (L.1847 , p. 130). It v/as omitted from the revised school law of 1351 ( 1.1851 , p. 127). 8. L.18S5 , p. 112. 9. I"bid., p. 112,113. 10. a. S. 184 5, p. 498,500,501. Cf. 1.1847 , p. 121-25; L.1857 , p. 251-55, 278,279,296,297; L.1861, p. 190,191; L.1865, p. 114,119-21. - 25 - Governmental Organization (First entry, p. 70) and Records System Subsequent legislation has enl;urged the scope of this phase of the superintendent's functions, "but it is in his role as :m agent of state supervision that he has "been charged with, numerous duties of a new character. -'- The authority of the state with regard to education, first manifested in 1845, has, like that of the county, "been extended heyond its original hounds. Originally the county superintendent was required only to communi- cate to the state superintendent of common schools^ information concerning the schools in his county.*^ Today, as a consequence of the state's in- creasing intervention in matters of public health and safety, the county superintendent is required to inspect, with regard to specifications, plans submitted to him for the heating, ventilation, lighting, etc., of public school rooms and buildings; to visit and notice such public school build- ings which appear to him to be unsafe, insanitary, or otherwise unfit for occupancy; and to request the Department of Public Health, the state fire marshal, or the state architect to inspect such buildings and issue reports upon which condemnation proceedings can be based. ^ Recordation For the function of making legal record of written instruments, the first aeneral Assembly established the office of recorder. ^ Originally appointed by the Governor, "^ the recorder v/as required to be elected after 1855.^ The second constitution made the clerk of the circuit court^ ex-officio recorder in all counties;-'-^ the present constitution continued the earlier provision in counties of under sixty thousand population and provided for the election of a recorder in counties of that population or more, Sangajnon County met the population requirement in 18S0, and a recorder was elected in 1892. 1. L.1909 , p. 347-50; L.1915 , p. 636-38. 2. Tlie Secretary of State in ex-officio capacity ( L.1845 , p. 52). In 1854 the office became independent, filled by election, and loiOTTn as that of superintendent of public instruction ( L.1854 , p. 13), which is its present status ( L.1909 , p. 343). 3. L. 1345 , p. 54. 4. Prior to 1917, the rights, powers, and duties of this department were vested in the State Board of Hecith, abolished in that year ( L.1917 , D. 4,17,27). 5. -1,1915 , p. 637-40. 6. L,1819 , p. 18-20. 7. Ibid., p. 18,19. 8. L.1835 , p, 166. 9. An elected officer; see Clerks of Courts , p. 19. 10. Constitution of 1848, Art. V, sec. 19; L.1849 , p. 64. 11. Constitution of 1870, Art. X, sec. 8; R.S.1874 , p. 833. - 26 - Governmental Organization (First entry, p. 70) and Records System The basic duty of the recorder, to record at length and in the order of their receipt all instrvunents in writing, has remained essentially un- changed; legislation has heen directed tov/ard the extension of categories of instruments entitled to he recorded. ^ Conveyances of title to lajid, a major category of such records, frequently involved another county officer, the s\irveyor. Established by the second General Assembly, 2 the office of surveyor was at first filled by appointment by that body, 3 later by elec- tion.'^ In 1936 the surveyor again became sin appointed officer, with the pov/er of appointraont delegated to the county board. 5 His duty to perform all surveys he may be called on to malce viithin his county has undergone only minor change, but its importance has declined; the acts of any sur- veyor, properly acknowledged and certified, have eq^ual standing before the law v;ith those ox the county surveyor; no maps or plats have any legal effect unless recorded by the recorder, ° Public Works Roads and Bridges Public roads and bridges were first under the superintendence of the county commissioners' court v/hich vras authorized to locate new roads and alter or vacate existing roads. "^ The act providing for such superintend- ence empowered the commissioners to appoint freeholders in each township to act as supervisors, each appointment to be for a one-year period. Nev; roads wore to be opened b the county comiTiissioners' court upon petition of residents of the county and a favorable report from the road viewers and surveyor. A fev; years later the county commissioners were authorized to divide the county into road districts pjid to appoint annually one super- visor to serve in each district, 8 With a change in the county administra- tive body under the second constitution, the county court was granted supervision and control over public roads, 9 but the care and superintendence of roads and bridges in counties electing the township form of government were granted to the commissioners of highways, elected annually in each town. 10 The commissioners divided the town into road districts, and over- 1. L.1319, p. 18,20; R.L.1829, p. 117,118; R.L.1833, p. 511; R.S.1845, -p. ."05,432,606; L-1861, p. RO; L.1859, p. 124: L.1869. p. 2; R,S.1874, p. 853,834; L.1921, r,. 756,757; L.1925, p. 520-22. 2, L.1821, -0. 62. 3. Ibid. 4, L0I335, p. 166. 5, L„1933, p. 1104. Provision effective in 1936. 6. R.L.1829, T3. 173; R.L.1833, p. 511; L.1845, p. 201; L.lBby, p. ^^i, 242; R.S.1874, d. 1050,1051; L.1901, p. 307,308; L.1915, p. 575. 7. L.1S19, p. 333. 8. L0I325, -p. 130. 9. L. 184-9, p. 65; L.1851, p. 179. 10. L.1849, p. 212. - 27 - Governmental Organization (First entry, p, 70) and Records System sccrs of highways in each district were to repair the roads and carry out orders of the commissioners. In co-unties not electing the tovmship form, the system of road districts was continued.-'- As Sangamon County did not adopt townshix) organization until 1850, the supervision, control, and maintenance of roads, highways, and "bridges d-aring the early part of the second constitutional period were vested in the county court and the- ros.d district supervisors. In 1913 the State Highway Department was established, and -orovision was made for the appointment hy the county "board of a county superintendent of highv/ays.2 The entire system was centralized "by su'b.ject- ing the coun'ty superintendent to the i-ules and regulations of the state highway commissioner and "by requiring candidates for co-unty superintendent to "be approved "by the state commissioner "before appointment by the county "boaxd. The term of office of the county superintendent vras set at six years, and his salary was to "be fixed "by the county "board. A "board of highv;ay commissioners v/as sot up in each to\mship to superintend matters relating to roads and "bridges. Although the county superintendent was' to act on "behalf of the county in regard to roads and "bridges, and although he was subject to removal by the county board, he was regarded as a deputy of the state highv;ay engineer, subject to his directions. This indicates the intention of the legislature to unify the entire state system of roads and bridges. In 1917 the Department of Public Works and Buildings assumed the rights, powers, and duties vested in the State Highway Department, 3 but the county organization has remained essentially the s?me since 1913. Public Buildings The county is given the power to hold, own, and convey real estate for county purposes. ^ This power is exercised by the county boajrd which is charged \'ri.th the care and custody of all the real and personal property o^vncd by the county. Throughout the period of statehood it has been pro- vided that a courthouse and jail bo erected in each county, and that the sheriff of each county be charged v/ith custody of such buildings. ^ The county is further empowered to erect buildings for a county hospital, v/orkhousc, tuberculosis sanitarium, and other county needs. » 1. L.1847 , p. 111-13; L.1849 , p. 55,212,213; L.1851 , p. 64,149. 2. 1.1915 , p. 521-25, 537-45. 3. L.1917 , X). 24. 4. R.S.1874 , -0, 302. 5. L.1819 , -0. Ill; R.L.1827 . p. 246,247,372; R.S.1874 , p. 989. 6. R„S.18"74', p. 307; L.1909 , p. 153; L.1911 , p. 246. - 28 - Governmental Organization (First entry, p» 70) and Records System The county superintendent cf schools ±g charged with the inspccrtion of plans and specifications for public school rooms and buildings; and the approval of only those \7hich comply with the specifications prepared by the state superintendent of public instruction.^ ?Ie is also to request the Department of Public Health,'; the state fire marshal, or the state architect to inspect public school buildings which appear to be unsafe, insanitary, or unfit for occupancy^ Upon receipt of an unfavorable report from those officials, the county superintendent is to condemn the building and notify the board of directors or board of education, and the board of school trustees. Dra ina go In 1850 an act of Congress provided for the granting of swamp and overflowed lands to various states."^ The land so granted to Illinois was turned over to the coiHities in 1852 to be reclaimed by drainage and used for county purposes.'^ Such lands were to be under the care and super- intendence of the county court which visis to appoint a "drainage commissioner" to conduct the sales of such lands. The county surveyor was to prepare plats of the si'ra.mp lands and return such plats to the clerk of the county court, v/hereupon the court fixed the valuation upon each tract. The pur- chasers of those tracts v/ere given a certificate by the drainage commissioner, and a deed ■vvas later executed by the county court. The court was to sell only enough swamp lands to insure reclamation of all such land, any balance to be granted t3 the spveral townships to bn used for educational purposes. At the discretion of the county, such balance could also be used for the construction of roads cr bridges, or for other public works. In 1865 the commissioners of higtavays in each town became ex-officio boards of drainage commissioners.^ TVhere a proposed drain ran thrmi;;;!" more than one town the ccmnissioners of all the tox'jns affected made up the board of drainage commissioners.^ In 1879 drainage construction by special assessment was handled by the drainage com:aissioners, a body corporate and politic composed of commissioners of hifhways.' Provision was first made for the organization of drainage districts for agricultural, sanitary, and mining purposes in 1879.° Petitions were to be filed with the county clerk and hearings on the same were to be had before the county court. Y/hen the court found in favor of the peti- tioners, it appointed three disinterested persons as commissioners to lay 1. L.1915, p. 637-40, 2. Created in 1917 to supplant the State Board of Health, abolished in that year ( L.1917, p. 4,17,27). 3. U.o.S. at Large , v. 9, p. 519. 4. L.1852, p. 178. 5. L.1865, p. 50. 6. L.1867 , p. 91,92. 7. L.1879 , p. 142. 8. Ibid., p. 120. - 29 - Governmental Organization (First entry, p, 70) and Records System out and construct the work. Petitions for the construction of drains to cost less thaji $5,000 were to "be presented to justices of the peace, if the petitioners so elected, and the commissioners of highways were to perform the duties of drainage commissioners in such cases. In 1885 this law was amended to include drains costing less than $2,000 and provided for the appointment of three residents as commissioners. ■'■ Putlic Services Public Health The State Department of Public Health, created in 1917,^ is charged with general supervision of the health and lives of the people of the state. In conformance with this legislative order it is empowered to supervise, aid, direct, and assist local health aiithorities or agencies in the administration of the health laws. Public health districts may be organized along subcounty lines with a board of health in each. The names of such districts are to be filed xiith the county clerk to complete their organization. Annually, each board of health certifies to the county clerk the rate of a public health tax to be levied in each district, the clerk being responsible for setting out the proper taxes upon the warrant books and transmitting them to the collector as provided for in regard to other taxes. "^ /Control of the state health department over lodging houses, boarding houses, taverns, inns, and hotels is effected through the county clerk, the proprietors of such establishments being required to file with the clerk an annual statement containing details as to sleeping accommodations for guests.'* The clerk is also required to report annually to the state health department the narnes and addresses of township off icials."-* Mosquito abatement districts ore organized upon petition to the county judge of the county in which such territory lies," such petitions being filed xiith the county clerk. If, aiiser hearing, the coxinty judge determines that the organization of a district is necessary, the question is submitted to the residents of the territory at a special election. The judges of election make return to the couJity judge, and the results are entered upon the records of the county court. A majority of the votes favoring it, a mosquito abatement district is thereupon organized. 1. L.1385, p. 130,131. 2. L.1917, p. 4. 3. Ibid., p. 27,28,763,765,767,768. 4. L.1901, p. 305. 5. L.1923, p. 480. 6. L.1927, p. 694. - 30 - Governmental Organization (First entry, p. 70) and Records System CoTinty officials also enter into the state's control of putlic s\7imining pools, 'Rhen a representative of the State Department of Public Health finds conditions that warrant the closing of such a pool, the owner of the pool and the sheriff and state's attorney of the county are notified to that effect, it "being the duty of these officers to enforce such notice. -'- Vital Statistics The State Department of Puhlic Health has charge of the registration of "births, stiH"births, and deaths throughout the state. 2 To effect proper control of this matter the state is divided into vital statistics registra- tion districts which, in Sangamon County, are identical with the townships. The township clerk acts as the local registrar in these districts and receives certificates of "births and deaths occurring in the district. B-'ji'ial peraits are issued "by the registrar and are later returned to him for filing. • The local registrar is required to deposit monthly with the county clerk a complete set of records of "births, still"births, and deaths reg- istered during the month, and the clerk is charged with "binding and indexing, or recording, and safe-keeping of such records. The original certificates are sent monthly "by the local registrars to the state health department which certifies annually to the county clerk the num"bcr of births, still"births, and deaths registered in the county. The county "board is to appropriate money for the payment of the local registrars' fees. Such amounts are charges against the county, and the county clerk is required to issue warrants on the county treasurer for the amount of the fees payable to the registrars. The county also enters into the enforcement phase of this matter. The state health department reports cases of violations of any provision of the act relating to registration to the state's attorney v/ho is to initiate and follow up court proceedings against viole't'ors. Public Assistpjice Public assistance is a,dministered through the services of the county department of public welfare, the county home, the tuberculosis sanitarium board, the blind examiner, the probation officers, the co^'onty clerk, and the county board. The county department of public v/elfare is headed by a superintendent appointed by the county board after approval by the State Department of !• trAi^is P« 735,736. 2. L.1915, p. 660-70. - 31 - Governmental Organization (First entry, p. 70) and Records System Public Welfare. 1 He assists the state department in the operation of wel- fare plans and policies within the county and has charge of the administra- tion of old age assistance,^ In this latter regard the county department acts merely as the agent of the state department, investigating applicants and reporting results. The county home is an estahlishment for the maintenance and care of indigents. Its management and finances are provided "by the coixnty board. ^ Blind assistance is administered in the county through appropriations by the county board together with state funds. An examiner of the blind, appointed by the county board, examines all applicants referred to him by the county clerk. '^ The coionty cotirt has jurisdiction in the administration of the mothers' pension fund. A probation officer, an appointee of the court for this purpose, investigates and visits cases of indigent mothers who are entitled to benefit,^ Coordination of Functions From the foregoing discussion of functions of the county government it is apparent that the county plays a dual role, that of a body politic and that of an agent of the state. In its first capacity the county, through its officials, is capable of suing and being sued, purchasing, holding, and selling property, making contracts, and raising revenue for its proper operation. As a state agent it fits into a state-wide program on various matters of public concern, acting under the supervision and control of the state and coordinating the activities of subcounty agencies and officials. Coordination of county activities is affected chiefly through the county clerk. An illustration of this is the part this official plays in the election procedure. He notifies the judges and clerks of elections of their appointnent, supplies then with blanks and poll books, receives copies of registers of voters, issues notices of election, receives and preserves returns, canvasses votes with the assistance of two justices of the peace and retains the abstracts, transmits copies of election returns and abstracts of votes to the Secretary of State, and issues certificates of election. 451,452. First Sp. Sess., p. 54-61; L.1957 , p. 265-70. 1057. 138; L.1915 , p. 256,257; L.1955 , p. 264,265. 127-30; L.1915, p. 243-45; L,1921, p. 162-64; L.1935 , 1. L.1937, p. 2. L. 1935-36, 3. L.1935, p. 4. L.1903, p. 5. L.1913, p. p. 256-59, - 32 - G-overnraontal Organization (First entry, p. 70) and Rocoras System Records System County records in the State of Illinois have suffered from the lack of an adequate program of legislation designed to secure uniformity in recordation and to insure the proper care of those documents which have permanent value. However, from the inception of statehood, some effort has "been made to coordinate the records systems of the several counties and to preserve their archives. In attempting to establish state-wide uniformity among counties, the General Assembly has at times provided detailed descriptions of required records and in many instances has supplied the very forms to be used. Laws relating to the duties and powers of county officers usually contained some such provisions. Thus, in 1819, the recorder of the county was ordered to supply "parchjnent or good large hooks, of royal or other large paper, well hound and .covered" wherein to record all deeds and conveyances "brought to him for that mirpose. He was also to keep a fair hook in which to enter every deed or writing to he recorded, noting the date, the parties, and the place where the lands v/ere situated, such entries to he made according to priority of tine. In 1833 he vias required to keep an alphabetical index to each book, 2 and by 1874 the General Assembly had prescribed a complete list of books to be kept in the office of the recorder, with a description of the contents of each, which list has been continued, substantially unchanged, to the present,"^ In like m.anner, legislation was enacted prescribing records to be kept by the county clerk and his predecessors, acting in their several capacities,'* the clerk of the circuit court, ^ the judge" and justice" of the probate court, the coroner,^ the county superintendent of schools, the county surveyor,-'-'-' and the county treasurer, ■'•■'- 1. L.1819 , p. 18,20. 2. H.L.1853 , p. 511. 3. R.S.1874 , p. 834. 4. L.1849 , p, 66,191,203; L.1859 , p. 92,94; L.1865 , p. 93; R.S.1874 , p. 261-65,352; L.1935 , p. 203,204. 5. R.L.1833 , p. 152; R.S.1845 , p. 147; L.1847 , p. 70; L.1849 , p. 9; L.1865 , p, 93; R.S.1874 , p. 262,255; L.1955 , p. 295,294. 6. H.L.1829 , p. 251. 7. R.S.1845 , p, 427,428, 8. R.L.1855, p. 574; L.1869 . p. 104,105; R.S.1874 , p. 283, 9. L.13"^--9 , p. 155,156; L.1865 , p. 119; L.1909 , p. 345,348,349. 10. R.L.1829 , p. 173; R.S.1845 , p. 524. 11. R.S.1845 , p. 138; R.S.1874, p. 323,324. - 33 - Governnental Organization (First entry, p. 70) and Heccrds System Descriptions of records and forms to "be used are frequently found in legislation pertaining to the holding of elections,^ assessments, and the collection of revenue,^ the organization and maintenance of common schools, the registration of marriages,^ and the recording of vital statistics.^ While there has teen enacted much legislation prescribing the kind of records to "be kept, only a few laws deal v/ith the safeguarding and preservation of county archives. In 1819 the General Assem'bly directed the clerks of the circuit and co^unty commissioners' courts to provide "a safe press or presses with locks and keys for the safe'keeping of the aJTchives of their offices..."" In 1843 the county commissioners' courts were authorized, and required whenever the finances of the coiinty would Justify the expenditure, to erect a fireproof recorder's office at the county seat, or if the commissioners were of the opinion that any unappropriated room in their courthouses could "be made fireproof, to mai-ce it so and house the office and records of the recorder there. At the discretion of the county commissioners' court, the provisions of this act might "be deemed to apply to the offices of the clerks of the circuit and county commissioners' courts.''' Similsir in content "but slightly different in wording is a later enactment in which the county commissioners' courts were authorized to "erect, "build, and provide permanent fireproof rooms, houses or vaults, for the purpose of placing therein and preserving from injury, damage, loss, or destruction "by fire, the records and documents of their respective counties."^ The preservation of county archives has "been greatly aided "by an act to provide for the copying of old, vrorn-cut records,^ and "by a law authorizing the transfer of coxinty records having historic value to the Illinois State Historical Li"brary at Ur"bana. Irovision is made in this act for the su'bstitution of accurate copies of 1. L.1819, p. 92,94; R,L.1827 , p. 291,292; R.L.1829 , p. 59,60; 1.1845 , p. 41,42; L.1849 , p. 73,74; L.1865 , p. 54,55; L. 1871-72 , p. 386-89,391; L.1885, p. 143,148,173,176; L.1937 , p. 522-29,531-48. 2. 5. L. 1827^ , p. 329-33; L. 1838-39 . p. 4,5,7,8,12,13,17; L.1845 , p. 6-9, 12,14,15; L.1849. p. 37,38,124-26,128; L.1851 , p. 53,55,56; L.1853 , p. 17,24,50,55,77,78,111,112; L. 1871-72 , p. 19,23,32,48,49,54. 3. L.1825, p. 127; E.L.1833 . p. 563; L.1841 , p. 263.270-72; L.1845 , p. 53, 54,65,68; L.1847 , p. 121-23,14^44; R.S.1874 , p. 950,957,958,964. 4. L.1819, p. 27; H.L.1827 , p. 288,289; R.S.1874 , p. 694,695. 5. L. 1842-43 , p. 210-12; L.1877 , p. 209; L.1901 , p. 301-4; L.1903 , p. 315, 317,318; L.1915 , p. 667. 6. L.iei9 , p. 332. 7. L. 1842-43 , p. 210. 8. L.1845 , p. 46. 9. L. 1871-72, p. 648. - 34 - Gcverniaental Organization (First entry, p. 70) and Records Syste:n these documents if such action he deemed necessary. 1 in 1907 the act was amended to include among the institutions to which old records might be sent, the Illinois State Historical Society and the State University Library at Urbana.^ Laws have also been enacted which provide for the restoration of certain classes of records destroyed by fire or other means. "^ In 1935 the General Assembly appropriated money for the construc- tion of a fireproof building at Springfield for the purpose of storing therein the archives and records of the state. "^ The erection of this structure, the State Archives Building, has helped to make possible the inauguration of an intelligent, far-sighted program for the preservation of papers and documents of historic value. There are still serious omissions in legislation pertaining to recordation. For instance, Illinois has no law prescribing the kinds of inks to be used in keeping records. And, although laws have been enacted authorizing the provision of fireproof accommodations for county documents, they are permissive rather than mandatory in character, 5 Legislation enabling the destruction of worthless archives apparently is nonexistent with the exception of laws relating to certain election papers. ^ The enactment of legislation which would remedy these defects in the laws and continue the trend toward state-v/ide uniformity among counties would result in an intelligent, economical records system for the f^bate of Illinois, 1. L_.1897, p. 205, 2. L."l907, p. 375, 3, L. 1871-72 , p. 649,650,652. 4. L»1955, p. 138, 5, L. 1842-43 , p. 210; L.1845, p. 46. 6, L .1361, p. 269; L. 187 1-72, p. 389; L.1885 , p. 145,193; L .1891, p. 118, 119; L.1917, p. 438,444,445; L. 1937, p. 525,526. - 35 - I :s Eh Q E-H CO M o w w q eu -a; to w (D 1 iH bO 1 n aS a) (D •H g -H u — • ^ (B •H ® •rt C3 s ■H rH ^ o (1) (D ^ •H > OC O (0 CO 3 O O s Q O O M to Ol plpl •o o OQ Ih O (D o •H Ch «M O 0) C o •H ^ -P •H -P CO a o o >. T3 O PQ O u •H . u o -p 3 +» 03 ■P to ■H x: n c o •H ■p cd rH » ^^ x: 3 o o 0) o Cm C O ■M C (D CS) o s u •H T3 cd (D J3 -P o o >. -H (D (D a: m •H Ch g o s o T3 O U Cd tM O 0) PQ -H rH Ch © o oc: O Eh Ch O X) © (0 o S o o o PQ «H o CO © © •H O a, On (d o » -p Ch O •T3 © >> CO -p o c o. 3 a o o cd ^ fl to od C B «) u u •H © Cd -p -C © o > o •> •H O (J> •H rH Ch • «H p, O 1 •> X M © M to >< Cd box a o •H V © o © aJ to - 36 - (First entry, p. 70) ROSTI]R OF COUUTY OFFICERS* (Date after name of officer refers to tate of commission, unless otherv/ise stated) Coiinty Commissioners** (Subsai B, Smith, Asa S. Shav/,4 Zachariah Peter, August 5, 1822 Zachariah Peter, August 4, 1828, Zachariah Peter, V/illiam Morgan August 2, 1850 Harry Riggen,2 August 2, 1824 * This list v;as compiled from the follov/ing sources: A, Secretary of State. Index Department, Election Returns. Returns from Co\inty Clerk to Secretary of State, 1809-47, 78 volumes (1-78), third tier, "bay 1. 1848 — , 53 file drawers (2-54), third tier, ba^' 2, State Archives Building, Springfield, Illinois. 5. Secretary of State, Executive Department, Certificates of Qualification, 1819 — , 22 file drawers (1-22), fourth tier, "bay 5, State Archives Building, Springfield, Illinois, C,(l) Secretary of State. Executive Department OfficiaJ. Records, List of Commissions Issued to County Officers, 1809-1918, 5 volumes, fourth tier, "bay 6, State Archives Building, Spring- field, Illinois, (2) Secretary of State, Executive Department Official Records. List of Commissions Issued to County Officers, 1869 — . 4 volumes, room 208, second floor. Secretary of State's office. Executive Department, State Capitol Building, Springfield, Illinois, ** All dates shovm after commissioners' nemos indicate the year elected. By a law passed in 1837, the three commissioners elected in 1838 drew lots for one, two, a.na three years to determine their length of term, Su"bsequontly, one commissioner v/as elected each year to serve a three- year term, this procedure continuing until Docem"bcr 1849, when the com- missioners were succeeded "by the county judge ond tvro associate justices as the administrators of county "business, 1, Recorded as Wm, Drennan* Record County Commissioners' Court, v. A, p. 1, 2, Recorded as Harry Riggaji, I"bid,, v. A, p, 78 3, Recorded as Bowling Green, I"bid., v. B, p. 1, 4, At meeting of county commissioners' cohort, December 6, 1830, Zachariah Peter, Josi-Ji B, Smith, sjid Garrett Elkin named as commissioners present, Record County Commissioners' Court, v. C, p. 134, It would appear that Garrett Elkin was elected sometime betv/een the commissioners' meeting of September 24, 1830, and that of December 6, 1830, in place of Asa S. Shaw, but records do not indicate reasons therefor. - 37 - Roster of Co-onty, Off icers (First entry, p. 70) Cotinty Commissioners (cont.) Josiali B. Smith, Thomas Itoffett, Reuben Harrison, Sep tenter 3, 18521 Thomas Moffett, Samuel Berry, Bartlett Eayley,2 Scptemoor 1,' 18343 Zachariali Peter, Wni, Hickmen, William G. Cantrill, September 5, 18364 John Cooper, Thomas Sackett, Thomas Simpson, September 3, 18385 John Cooper, September 2, 1839^ Zachariah Poter, . September 7, 1840'^ Samuel Wyckoff, September 6, 1841^ Willis H. Grove, September 5, 13429 Zachariah Peter, September 4, 18431° Abram Poutch, September 2, 184411 John Dav/son, Pcbruary 14, 184512 Thomas Shepherd, September 7, 184613 William P. Elkin, September 4, 18481^ 1, Date of first meeting. Record County Commissioners' Court, v. C, p. 312. 2, Wm. G. Cantrill was qiialified and seated as commissioner at special meeting county commissioners' court, August 18, 1835, in place of Bartlett Ha^/'loy whose name no longer appears in records as commissioner. Ibid., V. D, p. 154,. 3, Date of first meeting. Ibid., v. D, p. 91, 4, Date of first laecting. Ibid,, v, D, p. 237. 5, John Cooper and Tliomas Sackctt qualified as commissioners, and were present at first meeting September 3, 1838, after regular election in August. According to law, lots wore dra\im to determine length of term; Cooper drew the one-year ticket and Sackett the two-year, leaving the three-year for Simpson, Ibid,, v, D, p, 439,448. Thomas Simpson qualified as commissioner and v/as present at special meeting October 22, 1838, Ibid,, v, D, p, 453. 6, "Presented certificate of election, . . ," Ibid,, v, D, p, 609, 7, Date of first meeting shov/ing Peter in new terra as commissioner, V. E, p, 19, 8, First mention as county commissioner. Ibid,, v. E, p, 75, 9, First mention as county commissioner. Ibid,, v, 10, Shovm as commissioner at regu.lar term of court, 11, First mention as county commissioner. Ibid., v. 12, "Jolin Dav;son having been elected in place of Willis Grove is qualified and seated," Ibid,, v, E, p, 230, 13, First mention as county comiuissioner. Ibid., v. E, p. 325. 14, First mention as county commissioner. Ibid,, v, E, p. 463. Ibid., E, p, 123. Ibid,, V, E, p, 163, E, r,, 209, - 38 Roster of County Officers (First entry, p. 7C) County Board of Supervisors The several township supervisors, one elected from each township, to- gether with any additional or assistant supervisors elected upon propor- tional representation, maice up the momhership of the county hoard, of sup- ervisors. Because these supervisors, severally, are township officials, and only as a group constitute the county 'board, they are not commissioned 'by the state as county officers, and no data concerning them, from which a list could "be compiled, are kept 'by the state. On March 1, 1861, the committee appointed by the county commissioners to divide the county into townships made their report. They had formed twenty-two townships,-'- In pursuance of a call of eight members, the first (special) meeting of the "board of supervisors was held April 29, 1861, ^^ The names of the supervisors were recorded as follows, "but records do not show tovmships individually represented: Present: Allen, Arnold, Bennett, Coley, Converse, Darna"ble, Dannick, Ellis, Fenfrock, Lavely, Louder, McMurphy, Parkinson, Fatten, Shepherd, Short, Sims, Tilson, V/atts, 7filliams, We'ber, and IVhite, A'bsent: Davenport, County Clerks (Clerks of the county commissioners' court, the county court, and the county "board of supervisors) Charles R. Matheny,^ August 7, 1837 (elected), August 5, 1859 II Noah W. Matheny,4 August 2, 1847 (elected), Novem'ber 13, 1849, Kovem'ber 13, 1855, Wovem'ber 14, 1857, Novem'ber 14, 1861, Novera'ber 14, 1865, Novera'ber 19, 1869 John J. Hardin, Novem'ber 12, 1873 Louis H. Tichnor, Decem'ber 1, 1877 Lewis Dorian, Decem'ber 1, 1882, Decem'ber 6, 1885 W. A. Southwick, February 20, 1889 (vice Dorian) 1, See Historical Sketch, p, 7, 2, Record Board of Supervisors, v. 1, p. 6,107, T-wenty-two wore present and one was a'bsent; Springfield had two supervisors, Mr. Converse and Mr, Lavely, 3, Appointed April 3, 1821, Record County Commissioners' Court, v. A, p, 1, Reappointed, elected, or reelected until his death, presuma'bly sometime 'between October 5, 1859, when he was reim"bursed for that day's service, at special term of county commissioners' court, and Octo'ber 12, 1839, when at a special term of said court, Noah W, Matheny was appointed county clerk, pro tem in place of Charles R. Matheny, deceased. Ibid., V. D, p. 620. 4, See footnote 3, Special election for county clerk to be held November 16, 1839, ordered 'by court, October 12, 1839. Ibid., v. D, p, 622, On first day of regular term of court, December 2, 1839, bond of Noah W, Matheny, as clerk of said court was recorded whereupon he took oath of office "as the duly Elected Clerk of this County," Ibid,, v, D, p, 624. County records shoy; that he served continuously as county cler'K until his successor was elected November 12, 1873, but first mention of his najne in state records is recordation of his election as county clerk August 2, 1847, - 59 - Roster of County Officers (First entry, p. 70) County Clerks (cont.) Simon M. Rogers, April 9, April 25, John H. Piper, November 24, 1894 Charles E, Opel, ITovember 30, Fovem'ber 17, llovem'ber 19, 1889, 1890 1898, 1902, 1906 Charles T7. Byers, November 50, 1910, November 30, 1914, November 30, 1918 William J, Natterman, ■^Tovember 27, 1922 Oscar A. Becker t November 15, 1926 Ray D. Stout, November 22, 1930, November 27, 1934 Recorders (In 1849 the circuit clerk became ex-officio recorder to 1892 when a separate office of recorder was again established) Charles R. Matheny, February 14, 1821 Edward Mitchell (vice Matheny, resigned), March 28, 1827, Janiiary 23, 1829 Benjamin Talbott, August 12, 1835, August 27, 1839, August 11, 1845, August 7, 1847 Thomas W. Wilson, November 21, 1892 Benjamin Rich, December 7, 1896, November 30, 1900, November 18, 1904, November 12, 1908 Herbert S. Wood: = » November 20, 1912 W, T. Fosset, November 17, 1916, November 23, 1920 James A. Jones, November 14, 1924, November 26, 1928 Earl K. Stewart 1 December 2, 1932 Paul Weidenbacher, November 24, 1936 Judges of Probate, Probate Justices of the Peace, and Probate Judges (In 1849 the probate justice was succeeded by the county judge as ex-officio judge of the probate court to 1902 when separate office of probate judge was established) Judges of Probate James Latham, February 12, 1821 Zachariah Peter (vice Latham, resigned), November 30, 1821 Charles R. Matheny, August 15, 1822, February 17, 1823 James Adams, January 18, 1825 Probate Justices of the Peace James Adams, September 11, 1837, August 27, 1859 Thomas Moffett, August 10, 1843, August 9, 1847 - 40 - Roster of County Officers (First entry, p. 70) Judges of Probate, Probate Justices of the Peace and Probate Judges (cont.) Probate Judges ¥m. H. Colby, November 19, 1902 Clarence A. Jones, August 29, 1904, November 23, 1906 Henry A, Stevens (vice Jones, deceased), November 12, 1908 VI. Edgar Sampson, July 30, 1910 Probate Judges C. H. Jenkins, November 28, 1910, December 4, 1914, November 18, 1918 Roger E. Chapin, June 10, 1921, November 16, 1922, November 17, 1926 Benjamin S. Do Boice, November 12, 1930, November 22, 1934 Probate Clerks F. B. Harcourt, December 1, 1902 Geo. B. Colby, November 17, 1906 Paul G. Burns, November 21, 1910 0. G. Addleman, December 1, 1914, November 16, 1918, November 16, 1922 W. A, Pavey, November 17, 1926 Lewis E. Bird, November 17, 1930, November 27, 1934 County Judges Thos. Moffett, November 19, 1849 J. W. Taylor, November 22, 1853 Y/illiam D. Powers, November 13, 1857, November 14, 18 61 Norman D. Broadwell (vice Powers, deceased), April 14, 1863 YJ'illiam Prescott, November 14, 1865 A, N. J. Crook, November 6, 1869 James II. I.Iatheny, November 17, 1873, December 1, 1877, December 1, 1882, December 6, 1886 Robert L. McGuire, Septemberl2, 1890 George Y/. Murray, November 26, 1890 Charles P. Kane, > November 28, 1894 George W. Llurray, December 3, 1898, November 22, 1902, November 20, 1906 John B. Weaver, November 23, 1910, November 16, 1914, November 18, 1918 Eugene E. Bone, November 28, 1922 Oramel B. Orwin^ 1 November 5, 1925 (special election). November 15, 1926, November 12, 1930 Harlington Wocdj 1 November 21, 1934 - 41 - Roster of County Officers (First entry, p. 70) Associate Justices (Two together with county court judge administered county business from 1849 to 1861) Cyrus W. Vande^-en, December 3, 1849^ William F. Elkin, December 3, 1849 Samuel K. Swing ley, November 21, 1853 William Armstrong, November 23, 1853 M. K. Anderson, 2 November 11, 1857 I. A. Ball, November 14, 1859^ Circuit Court Clerks (Prior to 1848, circuit clerk appointed by circuit judge) Benjamin Talbctt, September 4, 1848 (elected) James H. I.fe.then5'-, November 23, 1852 Fresco Wright, November 14, 1856 Stephen 8. 1"/hiteh\irst, November 13, 1860 Charles H. Lanphier, December 1, 1864, November 14, 1868 James A, Yfinston, November 13, 1872, November 21, 1876 Edward R. Roberts, December 1, 1880, November 25, 1884 Edward Cahill, December 3, 1888, November 28, 1892 E. Dow Matheny, December 7, 1896, November 15, 1900 John L. Bliss, Llarch 21, 1902 S, T. Jones, November 18, 1902, November 15, 1904, November 12, 1908 Joseph H. Drennan, November 22, 1912 Charles L. Koehn, November 25, 1916, November 23, 1920 Robert G, Moore, November 17, 1924, November 19, 1928 Edgar L. Crane, November 23, 1932, November 24, 1936 1. State records do not shovr Cyrus Vif. Vandeven or Ylilliam F. Elkin as ever having been commissioned; county records show them present at first meeting of the county court, as associate justices, December 3, 1849. County Court Record, v. F, p. 1. 2. Recorded as M. R. Anderson, December 7, 1857. Ibid., v. 2, p. 19. 3. I. A. Ball is recorded as one of the associate justices at first meeting of a newly elected county court hold December 7, 1857, indicating a delay of approximately two years in issuance or recordation of his commission. Ibid., v, 2, p. 19. - 42 - Roster ^f County Officers (First entry, p. 70) Sheriffs (Coxinty collectors to 1839 and 1844 to 1861) John Taylor,! April 5, 1821, September 5, 1822, Septeciter 3, 1824, Decem"ber 11, 1826 James D, Henry, Septenter 11, 1828, August 28, 1830, September 4, 1832 Garrett Elkin, May 12, 1834, August 16, 1854, September 3, 1836, August 20, 1838 William F. Elkin, August 6, 1840, Augast 15, 1842 William Harvey, Augjst 9, 1844, August 25, 1846 Charles Arnold, August 15, 1848 Josiah Francis, November 12, 1850 Charles Arnold, November 20, 1852 John B. Webber, November 9, 1854 John Cook, November 10, 1856 Joseph B, Pirkins, November 8, 1858 John 7^ Smith, -November 10, 1860 Milton Hicks, November 25, 1862 ?fci. P. Crafton, November 18, 1864 Sajnuel Shoup, November 8, 1866 Dwight Brown, November 13, 1868 Andrew B. UcGonnell, November 19, 1870 7fci. T. Barret, November 22, 1872 Louis H. Ticknor, December 21, 1874 Temp Elliott, November 21, 1876 Samuel N, Shoup, December 2, 1878 Hampton G-ibson, December 1, 1880 Alfred C. Malone, December 1, 1882 John S, Gandell, December 6, 1886 Patrick Murray, November 26, 1890 Edward A. Baxter, November 27, 1894 Charles M. Woods, November 22, 1898 B. H. Brainerd, November 21, 1902 Charles Werner, November 15, 1906 Henry Mester, November 22, 1910 John A. Wheeler, November 18, 1914 Henry H. Mester, November 22, 1918 0. E. Lemon, November 23, 1922 James M. Kent, November 15, 1926 Sc-muel T. Metcalf, November 14, 1930 Allen Cole (vice Metcalf, deceased) , September 13, 1932 William J. Natterman (vice Cole, deceased), October 25, 1934 Luke J, Gaule, November 6, 1934 (elected) 1. By provision of law, the sheriff became ex-officio treasurer in 1825. On J-une 6, 1825, by order of the court, the balance in the treasury, and the books and other papers belonging to that office, were delivered to John Taylor, sheriff. Record County Commissioners' Court, V. A, p. 125, - 43 - Roster of County Officers (First entry, p. 70) Coroners 1821 1822 1824, 1826 Joseph Dickson, April 5, Mathias Eads, September 5, James C. McUafb, August 20, September 28, John Howaxd, July 5, 1827 Joseph Thomas (vice Howard, resigned), December 22, 1827 Phillip Fowler, September 11, 1828 Jaraes Walters, December 22, 1328 James Shepherd, August 12, 1830, September 4, 1832 Andrew Orr, August 16, 1834 J. Langston, August 12, 1335 Jaconiah Langsto: ^, August 29, 1836, August 23, 1838, August 6, 1840, August 4, 1842 James W. Heal, August 9, 1844, August 27, 1846, August 23, 1848, November 20, 1850 James Walker, > November 23, 1852, November 9, 1854, November 10, 1856 Thos, 11. Kidd, November 9, 1858 John Hopper, November 36, 1860 I. T. Underwood, November 25, 1862 Francis M. Hudso: n, November 19, 1364 George W. Graham, December 21, 1866 Andrew J. Ross, November 27, 1868 Edward B. Pierce, November 21, 1870, November 25, 1872, December 23, 1874, December 5, 1876 Garrett Elkin, December 2, 1878 Edward B. Pierce, December 1, 1880 Edwin S. Elkin, December 1, 1882, December 1, 1884 Herman Hoferkamp, December 3, 1888 Gottlied Burkhardt, November 18, 1892 Charles J. Baer, December 7, 1896, November 30, 1900 William Woodruff, November 19, 1904 Clarence M, Rhodes, November 13, 1908, November 18, 1912 Scott Walter, November 21, 1916 C. T. Branson, November 22, 1920 Ernest A. Dye, November 24, 1924, November 23, 1928 John P. Knox, November 26, 1932 W. L. Dragoo, November 28, 1936 State's Attorneys (Appointed by the Governor to 1855; elected by General Assembly 1835-49; 1849-72 elected by circuit district electorate) Lloyd F, Hamilton, November 29, 1872 Robt. H, Hazlett, November 11, 1876, November 23, 1880 James B. Jones, November 25, 1884 Noah H. Turner, December 3, 1888 ^ 44 - Roster of County Officers (First entry, p. 70) State's Attorneys (cent.) James M. Graham November 29, 1892 Elbert S. Smith, Docem'ber 7, 189b Tilliam E. Shutt, Jr., llovomber 30, 1900 Prank L. Hatch, November 22, Edmiind Burke, llovember 25, November 26, 1904 1908, 1912 C, F. J/iOrtimer, November 21, 1916, November 23, 1920 H. E. Fullenwider, October 4, 1924 (appointed), November 12, 1924, November 17, 1928 Alfred H. Greening, November 23, 1932 William P. Roberts, November 28, 1936 Treasurers* (Treasurer and assessor to 1825, 1827 to 1839, and 1844 to 1861; treasurer and collector, 1851 to date) John Constant, August 7, 1837 (elected) James M. Bradford, Aug-ast 5, 1839 (elected) * State records do not show treasurers prior to August 7, 1837; Record County Commissioners' Court show them as follows: James Simms, appointed April 10, 1821, v. A, p. 2; George Haworth, appointed June 5, 1821, vice Simms, who refused to qualify. Ibid,, v. A, p. 7; Abram Hamilton, ap- pointed March 5, 1822, Ibid., v. A, p. 26; Adam Hamelton, appointed April 25, 1823, Ibid,, v. A, p. 43 (treasurer shown as Andrew Hamilton, Ibid., V, A, p. 58); William S. Hamilton, appointed March 2, 1824, Ibid,, V, A, p. 60; Andrew Orr, appointed September 7, 1824, vice William S. Hamilton, resigned, Ibid,, v. A, p, 86, reappointed March 8, 1825, Ibid,, V, A, p, 93; treasury balsince, books and other papers, by order of the court, were turned over to John Taylor, sheriff and ex-officio treasurer, June 6, 1825, Ibid,, v. A, p. 125, James Collins, appointed March 7, 1827, Ibid., V, B, p, 56; Isaih Stillman, appointed March 6, 1828, Ibid., V, B, p. 155; vTm, Carpenter, appointed March 3, 1829, v. C, p. 42; Benjamin Talbott, appointed March 4, 1830, Ibid., v. C, p. 91; reappoint- ed March 12, 1831, Ibid., v. C, p, 200, reappointed March 6, 1833, v, L, p, 5, reappointed March 5, 1834, Ibid., v. D, p. 71; David Dickinson, appointed March 4, 1835, Ibid,, v. D, p, 115; Joseph H. Young, appointed March 10, 1836, Ibid,, v. D, p. 201; I'/illiam Cowgill, appointed March 11, 1837, Ibid,, V, D, p, 320; John Constant, appointed April 3, 1837, vice Cowgill, resigned. Ibid., v. D, p, 323, 45 - Roster of County Officers (First entry, p . 70) Treasurers (cont.) 1857, 1859 1861 (elected) 1863 James M. Morse, ■'• August 2, 1847 (elected), November 6, 1849 " , November 4, 1851 " Jacob Divelbliss,'^ November 8, 1853 (elected) Thomas I, Jinox, November 6, 1855 (elected) William Barret, November Z7, November 21, Fresco Vv'^right, November 5, Isaac A. Hawley, November 9, Jolin G. Ives, November 14, 1865 Richard C . Keily, December 5, 1867 Orlistus R, Baicer, November 2, 1869 (elected), December 9, 1871 Edvif. R. Perkins, November 19, 1873 John M. Nuckolls, November 18, 18 75 Debold Paulen, December 1, 1877, December 1, 1879 John Nelson, December 1, 1882 Henry A. B^'ajid, December 6, 1886 Herjry Klaholt, November 26, 1890 John V('. Groves, November 26, 1394 Richard F, ?:insella, November 29, 1898 R. M. Sullivan, November 22, 1902 James A. Hall, November 14, 1906 Charles K. Edmands, Jr., November 17, 1910 Geo, Yj", Schv/ane: , November, 19, 1914 Geo. A. Fish, November 25, 1918 Harry B, Luers, November 27, 1922 Basil Y('. Ogg, November 24, 1926 Charlps L. Koehn, November 21, 1930 Harry H. Mason (vice Koehn, deceased), August 12, 1933 Harry A. Eielson, Decembor 4, 1934 1, County records from election of Bradford in 1839 to that of Morse in 1847 show Charles Arnold's bond accepted September 7, 1840, Record County Commissioners' Court, v, E, p. 23; Abner Y, Ellis'bond accepted September 4, 1843, Ibid., v. E, p. 163.,- resigned March 6, 1845, effective March 8, 1845, Ibid., v. E, p. 240j Charles Arnold, appointed March 6, 1845, Ibid., resigned March 5, 1846, Ibid., v. E, p. 298; James M. Morse appointed March 6, 1846, Ibid., v, E, p. 301. 2. Recorded as Jacob DcrVilbiss, December 5, 1855, Ibid., v. F, p. 341,342, - 46 - Roster of County Officers (First entry, p. 7C) Auditors (Auditor's office established in 1912, "by election) Alvin Keys, November 5, 1912 (elected) A, Ray Drennan, November 7, 1916 (elected), November 2, 1920 " R, Albert Guest, November 4, 1924 (elected), December 12, 1928 Roy Dicker son, December 3, 1932, November 3, 1936 (elected) Superintendents of Schools (School commissioners* 1331 to 1865) Isaac S. Britt ;on August 2, 1847 (eL ected) , Novemb er 4, 1851 * November 8, 1853 II 1 November 6, 1855 II • Francis Springer, Novemb er 27, 1857 John S. Bradfc )rd. November 21, 1859 L, P, Clover, Novemb or 5, 18*51 (eL ected) N, W. Miner, November 9, 1863 0, S. Webster, 1865 1869 November 14, Warren Burgett, November 6, Patrick J. Rourkc, November 29, 1873, December 1, 1877 Andrew J, Smith, December 1, 1882 Jlndrcw M. Brooks, December 6, 1886 Noel B. Hannon, November 26, 1890 Annie R, Hannon (vice Noel B. Hannon, deceased February 13, 1892), February 23, 1892, December 5, 1892 Andrew M, Brooks, December 3, 1894 Charles H, Van Dorn, November 29, 1898, November 25, 1902 Edgar C. Pruitt, November 23, 1906, 1910, 1914, 1919, 1923 J. November 29, November 19, July 31 , January 4, Edward Taylor, April 23, 1927, March 4, 1931, December 8, 1934 * State records do not show s county records show them as to superintend the selling 1831, Record County Commiss "commissioner to sell schoo Wm. Porter, appointed July March 9, 1833, Ibid., v. D, ber 8, 1841, Ibid., v. E, p ber 4, 1843, Ibid., v. E, p uously until the election o chool commissioners prior to August 2, 1847; follows: Wm. F. Elkin "appointed commissioner of the lots sixteenth sections," March 12, ioners' Court, v, C, p. 203, resigned as 1 lands" July 30, 1832, Ibid., v. C, p. 309; 30, 1832, Ibid.; Erastus Wright, appointed p. 15; James Shepherd bond approved Septem- . 79; Isaac S. Britton bond accepted Septem- . 163, and is shown to have served contin- f his successor, November 27, 1857, - 47 - Roster of County Officers (First entry, p. 70) Surveyors (Beginning Sep tenter 1956, surveyor ap- pointed "by county "board of supervisors) James C. Stcnhenson, July 9, 1821, Fcbrunxy 7 1823 Jolin Callioun, Karch 2, 1833 Thos. K. ITc-J-V August 12, 1835, August 27 1839 Jo^Ji 3. Watson, SeptoLiber 3 1840, Augcst 11, 1843, Augij-s t 7 1847 Joseph. Lcdlic, Novontior 19, 1849, Novciab cr 10 1851, Novemb er 8 , 1853 (elected) ^ A, Enos, NovcnlDer 9 1854, NovcEter 12, 1855 Joseph Lcdlic, Novoubcr 27 1857 Wm. M, Warren, Novenher 21 1859, NovGUDcr 14 1861 Ira Merchant, Novc:i"bcr 9 1863 Jacob 'V, Paul en. Uovcnibcr 14 , 1865 . Samuel A. Graiiar. November 16 , 1867 Charles V('. Hoexnan, Kovcnhcr 2, 1869 (elected) Joseph Lcdlic (vice C. J. Hcrnon-'- v/ho refused to qualify), February 15, 1871, Deccnbcr 9, 1871 Willipjn A, Connelly, November 18, 1875 Sanucl A. Graham, Deccnbcr 1, 1879, Decetiber 1, 1884 Heman V^alsh, Dcceaber 3, 1888 Joseph E. Burtle, llovcnber 26, 1890 Joseph Lcdlic, Decenbcr 20, 1892 Allen 3no5, Novcr.bcr 5, 1894 (elected) Kovcnbor 6, 1900 Novenbcr 19, 1904 Kovcnbor 5, 1908 ITovcnbjr 5, 1912 Kovenbcr 7, 1915 Novciibcr 2, 1920 llovernbcr 4, 1924 " Novcuber 6, 1928 " C. Clifford Wood, ITovenbcr 4, 1930 (elected) Willian S. Dawson, Novcnbcr 8, 1932 (elected) 1, No explanation for variance in spelling of nanc of Hoeman, 48 - (First entry, p. 70) 3. HOUSING, CARE, AND ACCESSIBILITY OF THE RECORDS Although a temporary seat of justice had been established in Sanganon County in. 1821, it v;as not until March 18, 1825, four years after the county was created, that Springfield was selected as the permanent seat of justice by the special commissioners appointed by law,-'- In compliance with the pro- vision of the enabling act of the General Assembly,^ approved on December 23, 1824, Elijah lies and Pascal P. Evans donated a thirty-five acre tract which was plotted into lots and sold, thus furnishing revenue for the erection of public buildings. Six months later, on September 7, 1825, the old courthouse which had been built in 1821 was sold to John Taylor for $32,^ and contracts vrere awarded to Thomas Neale and Joseph Thomas for the erection of a new court- house to be completed by the first Monday in March 1826.'^ Erected on the corner of Adams and Sixth Streets at a cost of $519, it was accepted in the name of the county by John Taylor and Charles R. Matheny. On July 15, Charles Vfhite vfas employed by the county commissioners' court to lath and plaster the building at a contract price of 37-g- cents per yard.^ Unexplainable difficul- ties, followed by a lawsuit, delayed the completion of the courthouse until December 3, 1827, when the county finally settled with White for $60 for the work done by him.^ Prior to this, however, on September 28, the county had let the contract to finish the building to John Taylor for ^250, ' Actually, this courthouse v/as never completely finished despite expend- itures on it of approximately $900, Aji appropriation of $200 for completion and repairs, allovred on December,?, 1829,° was rescinded on January 4, 1830, when it was decided to build a brick courthouse on or near the center of the public square. Tlie proposed structure was to be two stories high and was to contain not more than 150,000 bricks. On February 6, John Todd, Asa S. Shaw, and Garret Elkin were appointed agents for the county to contract for and supervise its erection. 9 They reported on March 3, that they had let the con- tract for stones, brick, and plastering work to Thomas Brocker and Daniel Bagby, and the finishing work to R. Moffett.^O Qn March 6, the commissioners' 1. Record County Commissioners' Court, v. A, p. 110, See Plistorical Sketch, p. 6, 2. L.1825, , p, 20, 3. Record County C( Dmmi ssi 4. Ibid. 5. Ibid., V. A, p. 179. 6. Ibid., V. B, p. 102. 7. Ibid., V. B, p. 100. 8. Ibid., V. C, p. 71. 9. Ibid., V. C, p. 74,75. 10. Ibid., V. C, p. 77. V. A, p. 145. - 49 - Housing, Care, and Accessi- (First entry, p. 70) bility of the Records court ordered the work be^un,! and two years later, on December 4, 1832, the building was delivered to the custody of the sheriff.^ Located in the middle of the public square, the nev/ courthouse boasted a hip roof surmounted by a cupola; its final cost was $5,908,07,2 The first county commissioners' court to meet in it was held June 3, 1833.^ Here, Abraham Lincoln and Stephen A. Douglas argued their cases before Judge Stephen T. Logan. To- gether they constituted a most celebrated trio, lending an aura of historical significance to v.'hat otherv/ise would have been an inconsequential govern- mental seat in a rustic community. The old courthouse was sold to John R. lioffett for 0626,^ I.Iarch 10, 1831. The people of Sangamon County were not destined to enjoy the use of this courthouse very long, Within three years it became overcrowded, and on l.larch 17, 1836, the recorder, Benjamin Talbot, was authorized to build an office for himself on the north side of the public square. ^ The courthouse was finally disposed of March 11, 1837, vihen the public square was conveyed to the state as a site for the nev; state capitol,''' For the follov/ing ten years county offices viere located in various rented quarter s.^ The first of these v,rere rooms rented from Ilinian W. Edvfards at $82 per quarter year;9 others were located in a group of buildings knovm as the Hoffman Row, on the west side of Fifth Street near TiTashington Street, At a special term of court April 5, 1845, the county purchased the south- east comer of Sixth and V.'ashington Streets for $3,000; on May 10, another lot was bought for $500,^1 and on March 6, 1846, a third for $650,^^ thus assembling a parcel of ground 80 feet by 160 on v;hich the nev; courthouse was to be built. This was to be a brick structure, Doric in style, with a portico 1. Record County Commissioners' Court, v, C, p. 98. 2. Ibid., V. C, p. 343. 3. Ibid., V. C, p. 201-3,210,211,242,243,259,266,269,278. 4. Ibid., V. D, p. 17. 5. Ibid., V. C, p. 188. 6. Ibid., V. D, p. 207. 7. One of the provisions of the act of the General Assembly in establishing Springfield as the capital of Illinois was the donation of suitable land for a site for state buildings. See Historical Sketch, p. 7. 8. Record County Commissioners' Court, v. D, p. 320,352,371,379,448,587- Ibid., V. E, p. 43,49,67,94,134,142,153,234, 9. Ibid., V, D, p, 352, The first meeting held in these quarters occurred on May 8, 1837, Ibid,, v. D, p. 325. 10. Ibid., V. E, p. 245, 11. Ibid., V. E, p. 252, 12. Ibid., V. E, p. 299, - 50 - Housinc Cara, and Access!- (First entry, p. 7C) bilitv of the Records and trinnings of stone. The contract for its construction was awarded to Henry Dresser on April 10, 1345. The building v.-as completed in 1847 at a cost of .$9,200, exclusive of land and paving. In the suraner of 1865, a fireproof office, 18 feet by 20, for the re- corder, was erected on a vacant lot east of the courtho\ise at a cost of $853. In Septenbor of that year the neyi office was ttiken over, the sheriff moved into the recorder's old office, and the sheriff's office v;as added to the courtroom,* Another room was added to the recorder's office in 1865 at a cost of $400.^ The obvious overcrowding in the courthouse soon gave rise to agitation for a new building, which in 1867 resulted in the purchase of the state capitol and public square from the state for $200,000; the city of Spring- field was paid !i>50,000 for its interest. ° As further consideration, the county conveyed to the city the tract of land on which the present state capitol novj stands. The county then moved its offices into the state house; the courthouse at Sixth and YJ'ashington Streets was demolished, and the grounds v;ere subdivided into lots which were sold in 1877. At the time of its transfer to the coiHity, the old state house was a three-story stone structure of the Doric order of architecture, v;ith a portico supported by four columns, and a colonnaded dome rising 30 feet above the roof level. The cornerstone was laid July 4, 1837, but so elab- orate were all of its details that the building took fifteen years to com- plete. Considered one of the architectural wonders of the state, it cost v260,0C& before its completion" — an'enormous sian for the time. As a courthouse, it served the county for many years without any alter- ations, but in 1898 a decision v;as made to obtain more space by raising the building 11 feet and constructing what is now the first floor. ^ Temporary quarters for county offices v;ere rented in the lOOF Building, at Fourth and Monroe Streets, on April 5, 1899, vriiile the renovation of the courthouse was going on.l^ The remodeling included a ncv/ roof, a dome, f ireproofing, and 1. Record County C om.iissi oners ' Court, v, E, p. 249. 2. Ibid., V. E,''p. 250, 264, 276-78, 289, 299, 32o',324, 358. 3. Record Board of Super'/isors, v. 1, p, 220,229. 4. Ibid., V. 1, p. 244. 5. Ibid., V. 1, p. 413,414. 6. Ibid., V. 1, p. 612; ibid., v. 2, p. 76. 7. H. Douglas Giger, Story of the Sangamon County Courthouse (Springfield; Phillips Bros., 1901), p. 14. 8. Ill in ois State Capital and Centennial Building , pamphlet, cd, Edward J. JiUghes [printed by authority of the State ), pT 10, 9. H. Douglas Giger, op, cit., p, 14-18, 10. Ibid., p. 18. - 51 - Housing, Care, and Accessi- (First e;itry, p. 7C) bility of the Ee cords other irnproveinents, all at a cost of $103,531.50. With the addition of nev furniture and other furnishings, the total cost was increased to $155, 125. 90. '"5 The remodeled courthouse was dedicated April 23, 1901. ^ The tuilding, as it stands today, retains all of its original beauty and strength despite its a.ppearance of age which, as a natter of fact, adds much to its majestic dignity. Set in a park-like site, nearly 3 acres in extent, it is 133 feet long, 90 feot vdde, and to the top of the flagstaff, 154 feet high. From the ground level to the cornice line, the height is 57 feet. The porticos on the north and south project IT^- feet. There are four floors and a basement. The space content is 530,990 cubic feet. The first floor is divided into four parts l^y two corridors running north and south, and east and v/est. Here are contained the suites of the recorder, coroner, sheriff, circuit clerk, and treasurer. On the south of the large square lobby in the center of the first floor, where the corridors meet, a flight of stairs leads to the second floor where a,re located the offices of the county clerk, probation officer, auditor, superintendent of schools, probate court clerk, aiid siiperlntendent of highways, or highwaj'' en- gineer, ajid the county and proba.te courtrooms, judges' chambers, ejid jury room. On the third floor are the offices of the Sangamon County tubercu- losis sanatorium board and the state's attorney. On this floor, too, are the sujiervisors' room, the committee room, offices of the court reporter, bailiff, judge, and ma,ster in chancery, and the circuit court room, judge's chamber, and jury room. The circuit court room is two stories in height with a balcony on the east side vrhich is reached from the fourth floor level. The fourth floor is partially unfinished, but on the east side are located the drafting room of the superintendent of highways, the old age assistance offices, a large hall used by the Grand Array of the Republic, a veterans' relief office, a locker room, and a large storeroom. In the basement are the county clerk's east and west vaults, the circuit clerk's storeroom, the state's attorney's storeroom for confiscated articles, a pistol range, janitor's supplj^ room, aaid men's aaid women's restrooms. The northeast corner of the basement remains unfinished. (For detailed floor plans of courthouse, see pages 53-5?^) The floors in the courthouse in general are of v/ood, except the one in the office of the aaiditor, v/hich is of cement, and the one in the office of the superintendent of highways, v.hich is granolithic concrete. The floor in the probation officer's suite is co'.'"ered vdth linoleum. All walls are plastered. The basement floors are all of concrete except the one in the county clerk's east vault v;hich is of cement and dirt. The walls are of brick and stone and the ceilings are of tile. 1. Record Board of Supervisors, v. 11, p. 615-17. 2. H. Douglas Giger, op. cit., p. 20. 3. Ibid., p. 13. Housing, Care, lousing, uare, and Accessi- bility of the Records - 52 - (First entry, p. 70) Ornanental chandeliers and drop cord lights furnish electric lighting in the major offices; in the minor offices and vaults onl^^" drop cord li;~;hts are used. Accommodations for consultants of the records are excellent in all of the offices, but none are provided in tJie basement vaults. Only the county clerk's main office and west basement vault, and the circuit clerk's office and basement vault are overcrowded, about fifty percent additional space being needed in then for the proper storage of records. There is some dust in the basement vaults, the state's attorney's office, and in the office of the superintendent of highways, and some dampness in the county clerk's west basement vault. The allocation of county records, by offices, is as follows: coimty board, in the county clerk's main office, east and west basement vaults, and circuit clerk's vault, and three vol\iraes. A, B, and C (1821-32), of the Record County Commissioners' Court, in the Illinois State Historical Library, Centennial Building, Springfield; county clerk, in the county court room, circuit cler]:'s vault, treasurer's office, and his ovm main office; recorder, in his office and the circuit clerk's vault; covinty court, in the co'onty clerk's main office, the county clerk's east and west basement vaults, circuit clerk's vault, the juvenile probation office, and the mothers' pen- sion office; probate court, in the probate clerk's office, and the county clerk's main office; circuit court, in the circuit clerk's office, his base- m.ent vr.ult, and a small portion in the professional office of the adult pro- bation officer, in the Illinois BanJcer's Assurance Building; sheriff, in his office in the courthouse and in the jailer 's office in the county jail, at " Seventh and Jefferson Streets, Springfield; coroner, in his office and in the circuit clerk's vault; state's attorney, in his office; supervisor of assess- ments, in the county clerk's main office; board of review, in the county clerk's main office; county collector, in the treasurer's office and in the county clerk's west basement vault; county treasurer, in his office, the county clerk's east and west basement vaults, and in the circuit clerk's vault; auditor, in his office; superintendent of schools, in his office; superintendent of highways, in his office, and his drafting room; surveyor, in the recorder's office, and in the circuit clerk's vault; county home, in the office of the superintendent at the county home, R.F.D. 1, Springfield; tuberculosis sanitarium, in the office of the tuberculosis sanatorium (sic) board; veterans' relief commission, in its office; and the department of public v/elfare, in the old age assistance office. (for detailed information on the individual depositories, vrith a descrip- tion of facilities for the housing of records, as well as percent of records stored therein, see charts on pages 58-60), In summarizing, it must be conceded that in spite of the age of the courthouse, nov; over one hundred years old, provisions for careful housing and maintenance of records, with a view toward their best preservation, have been carried out. Binding and repair of record volumes are under direct supervision of the county board. Indexing and filing of records follow systems adopted and employed by other counties. - 53 - 0] •H •H Cm S^ !-, O > •H O en 3 n o -p n ca •H CC -fid m I m (D U - -P O >> Oj -P rH P -H (D g ^H O O O P !-, CO ,-<: -P ;-, rH CD 3 rH O) O > .». P . ■ M o o •H - rH E C t- A o cs o D. o •-3 -p 3 a: ■o en >.- •p .id c u O rH 3 ca > E o o en pi w Q) . u. U •H rH Cm ■H 9 en • U • -P -rl O > "Vh CD D-, o -p TJ -H, 1 E ^ ::d l-l •H O Treas- Pvt. Office ; 1 u CD (-. 3 cd CD !-. H n. 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Article a s s r assessor atty, attorney and, auditor bd. board bdl , bundle ( s ) tldg. building bsmt. basement cf « confer (compare ) oh chapter ( s ) chron. chrcnologica 1 ( ly ) . cir. circuit elk, clerk CO. c ounty coll. collector cont. continued cor. coroner ct. court dept de pa rtment f.b. file box(es) f .d. file drawer (s) fl. floor fm. form ft. ! feet hdgs. headings hdw. handwritten hwys. highways ibid. ibidem (in the same place) i.e. id est (that is) 111. Illinois Reports (Supreme Court) 111, App. Illinois Appellate Court (Reports Ill.S ,A. Illinois Statutes Annotated in, inch ( e s ) juv. juvenile L . : Laws (of 111 ino is) mi . mile ( s ) no . (s ) number ( s ) N.W, Northwestern Reporter off. office op. cit. open citato (in the work cited) p : pa ge ( s ) pr, ".. printed proi probate probn. probation rec. recorder R,L. Revised Laws (of Illinois) - 62 - Abbreviations, Symbols, (First entry, p. 70) and Explanatory I'otes rm. room R.S. Revised Statutes (of Illinois) sch. school(s) sec. section(s) sep, separate Sess. Session sh. sheriff Sp. Special strm. storeroom supt. superintendent surv. surveyor treas. treasurer twp . ( s ) township ( s ) U.S. R.S. United States Revised Statutes U.S.S. United States Statutes V. volume (s) vet. veterinarian vice in place of vlt. vault — current 1. Despite inaccuracies in spelling and punctuation, titles of records are shown in the inventory proper exactly as on volumes and file boxes. The current or most recent title is used as the title of the entry. 2. Explanatory/' additions to inadequate titles and corrections of erroneous titles are enclosed in parentheses and have initial capitals. 3. In the absence of titles, supplied titles are capitalized and enclosed in parentheses. 4. In the title set-up, letters or n'ombers in parentheses indi- cate the exact labeling on volumes or file boxes. If the volumes or file boxes are unlabeled, no labeling io indicated. 5. Title line cross references are used to complete series for records kept separately for a period of time, and in other records for different periods of time. They are also used in all artificial entries - records Tdiich must be shown separately u'.-.der their own proper office or section heading even though they are kept in files or records appear- ing elsewhere in the inventory. In both instances, the description of the master entry shows the title and entry number of the record from which the cross reference is made. Dates shown in the description of the master entry are only for the part or parts of the record contained there- in, and are shown only when they vary from those of the master entry. 6. Separate third paragraph cross references from entry to entry, and "see also" references under subject headings, are used to show prior, subsequent, or related records which arc not part of the same series. 7. Unless the index is self-contained, an entry for the index im- mediately follows its record entry. Cross references are given for exceptions to this rule. 8. Records may be assumed to bo in good condition unless other- wise indicated. 9. On maps and plat records, the names of author, engraver, and publisher, and information on scale have been omitted only when these data were not ascertainable, 10. Unless otherv'/ise specified, all records arc located in the county courthouse. - 63 - (First entry, p. 70) I. COmiTY BOARD In Illinois, the county "board is that tody which exercises the cor- porate or politic pov/er of the county.-'- In Sangamon County since 1821 '^ three "bodies have successively acted as a county board: the county com- missioners' court, the county court, and the hoard of supervisors. The Constitution of 1818 provided that there should he elected in each Gounty, for the purpose of transacting all county business, three commissioners whose term of service, powers, and duties should be regu- lated and defined by law,^ The first General Assembly denominated the commissioners a court of record, styled the county comraisslcners' court,'* Four annual sessions were required to be held for sij: nrys, each, unless the business should be completed sooner; additionally, any one of the commissioners had pov/er, upon giving five days notice to the remaining commissioners and the clerk of the court, to call the court in special session, at which t-j.me it had the same authority as at a regular session,^ The first commissioners were elected for an irregular term;;'^ subsequently, it T/as provided that they should be elected at each biennial general electione ' In 1837 tJie term v/as lengther.ed to three years and staggered, with one nev/ 'commissioner elected annualJy..^ Thereafter, the commissioner who was longest in office vas to be recognized as the presiding officer of the court. ^ Compensation; originally set at the sum of $2o50 for each day's attendance in holding courtj-'-^ later was reduced to $1.50o-'--'- In 1821 provision was made for the removal of commis doners for malfeasance 1. R. L.1827 , p. 107; R.S.1845 , p. 130; R,S.1874, p. 306. 2. Sangamon County v/as created in 1821. Lol821 , p. 45. 3. Constitution of 1818, Schedule, sec, 4, 4. L,1819, p. 175. 5. Ibid,, p. 175,176, 6. Ibid., p. 100, The commissioners were to continue in office from the election held on the fourth Monday in April 1819, until the first Wednesday in August 1820, and until their successors were elected and qualified. Not imtil 1821 was provision made for the election of such successors ( L.1821 , p. 80). In Sangamon County, the first commissioners held office from April 1821. to August 1822, the first occurrence of a regular biennial election. 7. L.1321 , p. 80. 8. R.L.1837 , p. 103,104. In 1838, to initiate the new proced-ure, three commissioners were elected; by lot, they held office respectively for one, two, and three years. 9. Ibid., p. 104. 10. L.1819 , p. 176, 11, R.L,1827 , p. 205, - 64 - County Board (First entry, p. 70) or nonfeasaJice of duties, with proceedings as in criminal cases;-'- when the first crininal code was enacted in 1827, the penalty v;as modified to a fine of not more than $200, with renoval fron office only upon reconncndation of the jury. 2 Vacancies resulting fron any cause were filled l)y special election upon order of the clerk of the court to the district judges of election, 3 In 1848 when the State of Illinois adopted a new constitution, the county cor.inissioners' court was discontinued. In its place, the con- stitution provided for an administrative body to he composed of an elected officer, the county judge, and such nunher of justices of the peace as should he required "by law.'* In the following legislative session, the General Assembly provided for the election of two justices of the peace to sit with the county judge to transact county business. 5 Their tern of office, like that of the county judge, was set at four years. 6 This body, styled the county court, was required to hold four sessions annu- ally and T/hen so sitting, had all power, jurisdiction, and authority formerly conferred upon the county commissioners' court. "^ The compensa- tion of the county judge was originally set at $2.50 for every day of holding court. 6 In 1855 the am.ount was increased to $3.00.^ The nev/ constitution also directed to the General Assembly to provide, by general law, for a tovmship organization under which any county might organize \7henever a majority of the -.roters in the county should so determine, '-^ Ey provision of the subsR'i;j.er.i:- enabling acts, •'■-'- a board of supervisors, whose members v/ere to be uj ected one in each toT/nship annually., 12 V7as created to transact all couniy business in counties adopting township organization.-'-'^ The board of supervisors was to meet for one regular session a year with the provision that 1. LoJ.e21, p. 20-22o Conviction further carried disqualification from hol^^ing offi''.e for one year. 2. Ra'_.ia27, p. 145. 3. R,L,."lB37 , p. 104. No election was required to be held if the term of the commissioner vacating office would have expired v/ithin six months from the date of vo-cancy. 4. Constitution of 1848, Art. V, sec, 16,17,19. 5. L.1849 , p. 65,66. 6. Constitution of 1848, Art. V, sec. 17; L.1849 , p. 62,65,66. 7. L.1849 , p. 65. 8. Ibid., p. 63. 9. L.1855, p. 181. 10. Constitution of 1848, Art. VII, sec. 6. 11. L.1849 , p. 190-224; L.1351, p. 35-78. The later law repealed and was a complete substitute for the earlier, but so far as their effect on the sphore of county government is concerned, there was almost no differerice between the two. 12. L.1849, p. 192^' l'jJ,Qp±, p. 38. 13. Lol849 , p. 202-4; LdOSl , p. 50-52. - 65 - Coimty Board (First entry, p. 70) special meetings might "be held when convenient,! The hoard memhers were compensated at the rate of $1.50 a day, 2 and a fine was provided in the sun of $250,00 for rei\isal to perform, or neglect of, duties. For eleven years Sangamon County was governed hy a county coiirt, not electing township organisation until 1850o Ten yeai's later, in 1870, Illinois adopted a new conrtitution which made provision for the continu- ance of tovmship organization in coxmties so electing; 4 the county court as an administrative "body, hov^cvor, was discontinued in favor of a hoard of three commissioners.^ By subsequent legislation the new hoard was granted all powers, jui'isdiction, and authority fomerly vested in the county court when acting in its administrative capacity." Sangamon County, having retained township organization, was not affected hy this change . Since 1874 population has heen recognized as a factor in local rep- resentation- on the hoard of supervisors. In that year, each tovvn or city, besides its re^^ar supervisor, became entitled to one assistant super- visor if it had foiir tliousand or more inhabitants, two if sixty-five hundred, and one more for every additional twenty-five hundred.' In 1931, these population requirements vrore made to tiffect only those counties having less thon one hundred thousand inhabitants; in all other counties (Cook County excepted), any town or city became entitled to one assistant supervisor for every five thousand inhabitants, or major fraction thereof, contained within its boundaries. The differentiating figure was reduced in 1933 to ninety thousand, Sangamon '.County, with its population of 111,733 according to the 1930 U,S, Census was not affected by the latter change. Its board at present is composed of forty-two members. The assistant supervisors, whose terms run concurrently with those of the regular supervisors, 10 have no powers or duties as town officers, but are members of the county board and enjoy the same powers and rights as 1. L.1849 , p, 202; L,1851 , p. 51, In 1851 it was provided that special meetings could be called upon request of one third of the members of the board ( L,1861 , p. 236), Since 1899 two regular meetings have been required to be held by the board ( L.1899 , p. 363), 2. L.1849 , p. 203; L.1851 , p. 52, In 1861 compensation was increased to $2,00 a dny ( L.1861 , p. 238), 3. 1,1849 , p. 203,204. This fine was reduced in 1351 to $200 ( L.1851 , p. 52). Subsequent legislation reduced it still further and added the more frequent penalty for misfeasance, disqualification from office ( R,S,1874 , p, 1080), 4. Constitution of 1870, Art. X, sec, 5, 5. Ibid., Art. X, sec. 6. 6. L. 1873-74 , p, 79,80. 7. R.S.1874 , p, 1075, 8. L,1931 , p. 908. 9. L.1953 , T^. 1116. 10. Ibid., p. 1115. - 66 - County Board (Pirst entry, p. 70) other members,-'- The term of supervisors, lengthened in 1925 to tv/o years, 2 was further extended in 1931 to four years. 3 Compensation was increased from $2.00 to $5.00 a day in 1919,^ lowered to $4,00 in 1933,5 and raised again to $5.00 in 1937, with an allowance of five cents per mile for necessary travel, 6 Tlie functions of the Illinois county "board have undergone little change since the beginning of statehood, the development teing merely one of accretion and increasing complexity of duties within a well de- fined and noaj-ly static sphere of authority and jurisdiction. The law establishing the court of county commissioners conferred upon it juris- diction in all matters concerning county revenue,'^ Of this hasic pro- vision, nearly all other statutory pov/ors of the couxt can be considered extensions; some, enunciated in the same law, already shov/ such a legis- lative viewpoint. The court vias given pov;er to rCf^late and impose the county tax and to grant such licenses as might also bring in revenue; additionally, it was given authority over all public roads, canals, turn- pike roads, and toll bridges.^ Other legislation by the first General Assembly gave the co\xrt power to buy and sell lots whereon to erect county buildings and to contract for their construction;^ later, in the case of the courthouse at least, the court was declared to have the care and custody of the property and the right to make certain disposition of it, 10 Care of the indigent was also made a function of the court; it was required to malce appropriation, to be levied and collected in the same manner as other county revenue, for their support. As an ex- tension of this fiscal function, it was required to appoint an overseer of the poor in every township and establish a county poorhouse if neces- sary, H Fiscal control over school lands was exercised at first solely through the court's power of appointment of the trustees of school lands?12 after the creation of the office of county school commissioner, 1*^ firmer control was effected through the medium of reports which the commissioner was required to submit lo the court. 14 By the terms of another early pro- 1. a. S. 1874, n. 1080; L.1925, p. 605; L.1929 907; L.1933, p. 1115. 2. L.1925, p. 605. 3. L.1931, p. 905. 4. L,1919, p. 569. 5. Lcl933, p. 615. 6. L.1937, p. 601. 7. L.1319, p. 175. 8. Ibid., p. 175. 9. Ibid., p. 237,238. 10. L.1843, p. 128. 11. L.1819, p. 127; L.1839, p. 138,139. 12. R,L.1827, p. 366. 13. R.L.1829, p. 150. 14. L.1831, -0. 175; R.S.1845, p. 500,501. 774; L.1931, p. 905, - 67 - County Board (First entry, p. 70 ) •vision, a significant precursor of nany similar ones to be found in more recent years, the court also had authority to exanine the full accounts of the comrissioner.l Other aspects of governnent which cone early into this jurisdictional sphere, are elections and juries. With regard to the former, the court was authorized to establish election precincts,^ appoint judges of election, 3 and allow conpensaticn to election officials for services and stationery."^ Its duty with regard to juries was relatively simple; it v.'as required to select tvio panels each of petit and grand jurors^ The former were required to be enrolled on the list of taxable inhabitants? the latter, only to be freeholders or householders.^ The substitution of the county court for the county conni s si oners ' court produced no important changes in the sphere of government; neither the second constitution nor the enabling legislation made any original pronouncements with regard to the powers or duties of the former." The revised lav/ on tovmship organization, in the main, only made more inclusive and definite the powers of the board.' The board was given capacity to purchase and hold any land within the county for the use of its inhabitants; it was also given authority to make such contracts, and to purchase and held such personal property, as might be necessary to the exercise of its pov/ers; moreover, it could make such orders for the dis- position, regulation, or use of the corporate property as might seem to be to the interest of the inhabitants ,° Explicit also, vras the authority to audit all claims against the county, and the accounts of such officers as were not othen-.-ise provided for by lav;,^ The board was also given pov:er to appropriate funds for the construction of roads and bridges in any pa:-t of the county v>'henever a majority of the whole board might deem it proper and expedient. 10 1. L.1331 , p. 175. 2. 1. 1821 , p. 74. There v/as in this law and many of those follo\'ang a limit to the number of precincts v'hich could be established. See L.1825 , p. 168; R.L.1827 , p. 255; R.L.1829 , p. 54; L.1855 , p. 141. Frior to 1821 each tovmship v/as declared by statu-^e to constitute an election district (L.1819, p. 90). 3. L.1819 , p. 90. 4. Ibid., p. 99. 5. Ibid., p. 255; 1.1823 , p. 132. 6. Constitution of 1648, Art. V, sec. 19; L.1849 , p. 65. 7. The Act of February 17, 1851, previously cited. L.1851 , p. 35-78. 8. L.1351 , p. 50. 9. Ibid., p. 51. This authority, in counties of the size of Sangamon, is now vested in the county auditor. See ch. XIV, Auditor. 10. Ibid. - 68 - County Board (First entry, p. 70) From the enabling legislation of the present constitutional period is draMim the following brief statement of the principal functions of the county board r 1. The purchase, sale, and custody of the real and personal property of the county. 2. The examination and settlement of accounts against the county. 3. The issue of orders on the county treasury in pursuance of its fiscal administration. 4. The examination of accounts of county officers. 5. The supervision of elections, schools, and the selection of juries; the construction and maintenance of roads and bridges; the care of the indigent, infirm, and disabled. 6. The appropriation of funds necessary to effect its func- tions; the raising of such sums through taxation; and in general, the managoment of county funds and county business. In caring for indigent war veterans, the Sangamon County board is assisted by the Veterans' Relief Commission, ^ The board is required to appropriate money for this purpose, 3 and the funds thus allocated are then distributed under the supervision of the president (or chairman) of the county board, or some other county officer that he may appoint, and the superintendent of the Veterans' Relief Commission.^ The board, in Sangamon County, is also required to supply additional sums of money, upon recommendation of the commission, for the compensation of those officers and employees who administer relief, ° At all times the county board has had a clerk who has served it in a ministerial capacity. The law creating the county commi-ssioners ' court provided that it should have such an officer and gave it the power to appoint him." This appointive power was rescinded in 1837 by an act which made the office elective.' 1. R.S.1874 , p. 306. 2. In counties of seventy-five thousand or more inhabitants, where there are two or more veterans' posts, a central relief commission, styled the Veterans' Relief Commission, may be organized. This commission, when organized, consists of one delegate and one alternate from each post. The executive powers of the commission are vested in a superintendent, elected by the commission from among Civil War, Spanish, or lYorld lYar veterans ( L.L955 , p.. 266,267). 3. L.19Q7 , p. 79,80; L.1955 , p. 266. 4. L.1955 , p. 267. 5. Ibid., p. 267,268. This provision applies only to counties having more than seventy-five thousand and less than five hundred thousand inhabi- tants. 6. L.1819, p. 175. 7. R.L.1837, p. 49. - 69 - County Board (First entry, p. 70) Tfhen the county court supplanted the county commissioners' court, the office of clerk of the latter "body ceased to exist. A new office was created "by statute, that of clerk of the county court. 1 TOien the court sat for the transaction of county "business, its clerk was in effect a clerk of a county "board. Legal recognition of this distinction was given in the provision that the clerk should keep his rersrds of the cohort's administrative actions separate from those of its Judicial actions. For this purpose, two sets of hooks were to he kept, 2 The adoption of town- ship government "by Sangamon County did not alter the material situation; the clerk of the county court was required to act as the ministerial officer of the board of supervisors. 3 In 1870 the new constitution established the office of county clerk; ^ subsequently, the General Assembly provided that the county clerk should act as clerk of the county board as well as ex-officio clerk of the co"unty court, 5 From that time to the present, the county board has been served in a ministerial capacity by this officer. The major record kept by the clerk for the county board is the minutes of its proceedings. This heterogeneous record includes orders to issue warrants on the county treasury; the board's consideration of the action on reports of committees of its members on roads and bridges, in- digent and infirm relief, schools, taxation, etc.; and its orders in regard to Juries, licenses, and other matters within its jurisdiction," The clerk also keeps, separately, a register of orders issued on the county treasury and lists of jury venire; files and preserves all bills of accounts acted on by the board; and has custody of reports required to be made to the board by the county treastirer, various school bodies, and a number of county officers,"^ An obligation to preserve a multiplicity of other records is clearly set forth in the general provision requiring the clerk to have the care and custody of all papers appertaining to, as well as filed in, his office,^ For other records relating to the county board of supervisors, see entries 343-353. 1. L,1849 , p. 63. 2. Ibid., p. 66. 3. Ibid., p. 203. 4. Constitution of 1870, Art. X, sec, 8. 5. B. 5.1874 , p. 260,322. 6. L.18 19. p. 5,6,28,77,127,334,335,352; L.1823 , p. 145,148; L,1826 , p, 130,131; R.L.1829 , p, 126,132-37,151-53; L.1831 . p. 89,90; L,1835 , p. 131,132,136; 1,1839 , p. 71,72; R.S.1845 , p. 287,342,403,437; L.1849 , p, 66; L.1861 . p. 234-37; R.S.1874 , p. 323. 7. L.1819 , p. 201,314; L.1825 , p. 147; R.L.1827 , p. 366; L,1845 , p, 169; R.S.1845 , p. 156; L.1361 , p. 237; R.S.1874 , p. 325. 8. R.S.1874, p, 322, - 70 - County Board - Proceedings (1-4) of Soard Proceedings of Board (See also entries 175, 394) 1. SUPERVISORS (Files), 1821—. 607 f.lD. Title varies: County Coriinissioners' Files; County Court (Commissioners' Files). Proceedings of county "board, including semiannual reports, resolutions, roll call, appointments, petitions, proposals, "bids, and contracts for construction of county "buildings, "bills and claims, clerk's reports on ta.x "books, election returns, reports of county officers and township supervisors, officers' "bonds, payrolls, tax levies, county "budgets, road maps, and tavern and ferry licenses. Also contains (Bond Issues), entry 25 and Reports of Jury Service, 1860-1909, entry 34. Arr. chron. i\To index. 1821-94, hdw. and hdw. on pr. fm. ; 1895 — , typed, hdw. and typed on pr. fm. 9 x 5 x 14. 522 f."b., 1821-98, 1908—, co . clk.'s off., 2nd fl.; 85 f."b., 1899-1907, co. clk.'s west vlt., bsrat. 2. HSCORD BOARD OF SUPZRVISORS, 1821—. 32 v. (A-F, 2, 1-25). Title varies: Record County Commissioners' Court. Supervisors' record showing minutes of meetings and "business transacted, including relief appropriations, esta"blishment of roads, appointment of custodians of county property, allowance of "bills and claims against the county, setting of salaries of county officers, and contracts, reports on county home, jail, courthouse, and detention home expenses, reports of county superintendent of schools, and road and "bridge tax levies. Arr. chron. For index, 1821-72, see entry 3; 1873 — , no index. Hdw. 600 p., 12 X 10 X 2 - 18 X 12 X 3. V. A-C, 1821-32, State F.istorical Li"brary, Centennial Bldg. , 3rd fl.; v. D-F, 2, 1-25, 1833--, co. clk.'s off., 2nd fl. 3. INDEX TO RECORD OF SUPERVISORS, 1821-72. 2 v. (5, 1 not num"bered). Discontinued. Title varies: County Commissioners' Index. Index to Record Board of Supervisors, entry 2, showing title of su"bject, and record "book and page of entry. Arr. alph. "by su"bject. Hdw, 400 - 480 p. 18;^ X lit X 1^ - 12 X 7 x 2. Co. clk.'s off., 2nd fl. 4. OFFICIAL PROCEEDINGS OF SUPERVISORS, 1885—. 54 v. Missing: 1896-98. Minutes of supervisors' meetings, showing date of session, names of chairrac'ji and members of "board, communications, coiranittees' reports, resolutions on petitions, county officers' reports, actions on claims, and on transactions of county "business. Arr, chron. Indexed alph, "by name of su"bject. 200 - 800 p. 9x6x1-9x7x2^. Printed. Co. elk. 's off., 2nd fl. ' - 71 - County Board - Disposition (5-10) of Accounts Disposition of Accounts (See also entries 329-332) Re gisters of County Orders 5. HZGISTSH OF !7AHEA1TTS, 1845—. 22 v. (7 not numlDered, 9-20, 3 not numbered, 1845-1928, 193?--); 2 "bdl. (1929-32). Segister of county warrants, including highway warrants prior to 1932, showing warrant number, name of claimant, date, pui-pose of issue, "by whom drawn, and date of cancellation. Also contains (Register of County Orders, Births and Deaths), 1928 — , entry 8. Arr. by v/arrant no. No index. 1845-59, hdw. ; I860—, hdw. -under pr. hdgs. V. 300 p. 17 x 16 X 2; bdl. 14 X 6 X 6. 7 v. not numbered, 1845-95, v. 13, 1908-11, cir. elk. 's vlt., bsmt.; v. 9-12, 14, 17, 1896-1907, 1919-22, 2 v. not numbered, 1933-35, CO. clk.'s vlt., bsmt.; v. 18-30, 1923-28, 2 bdl., 1929-32, co. clk.'s east vlt., bsmt.; v. 15, 16, 1912-18, 1 v. not numbered, 1936 — , CO. clli:. 's off., 2nd fl. 6. JURY 7IA33M.TS, 1872—. 2 v. (l, 2). Register of warrants issued in pa;/ment for jurors' services, showing names of jurors, number of days of service, mileage, and date and amount of warrant. Arr. chron. Indexed alph. by name of juror. Hdw. under pr. hdgs. 320 p. 18 x 12 x 1. V. 1, 1872-1906, cir. clk.'s vlt., bsmt.; V. 2, 1907 — , CO. courtroom, 2nd fl. 7. COUNTY HIGHWAY WARSAJIT REGISTER, 1932--. 1 v. (l). Register of v/arrants issued by county highway department, showing warrant number, amount and date of order, to v/hom payable, purpose of issue, and by 7?hom received. Arr. by warrant no. No index. Hdw. under pr. hdgs. 150 p. 14 X 11 X 1. Co. Clk.'s off., 2nd fl. For prior records, see entry 5. 8. (REGISTER OF COUNTY ORDERS, BIRTHS AND DEATHS), 1904-27. 1 v. 1928 — in Register of Warrants, entry 5, Register of orders issued to coroners, physicians, and midwives for reports of births and deaths, shoring date, order number, name of payee, number of birth and death reports, amount of payment, and date of cancel- lation. Arr. chron. No index. Hdw. under pr. hdgs. 190 p. 16 x 10 X l|-. Co. clk.'s off., 2nd fl. 9. BOUNTIES FOR ENGLISH SPARRC'JS, 1898-1901. 1 v. Discontinued. Register of orders issued for bounty on English sparrows, shewing dates of issue and cancellation, order number, name of payee, amount, and total number of sparrows killed. Arr. chron. No index. Hdw. on pr. fm. 198 p. 14 X 9 X 1. Co. clk.'s west vlt., bsmt. 10. BOUNTIES ON CROWS, 1891-98. 1 v. Discontinued. Register of orders issued for bounty on crows, showing date, order number, name of payee, by whom certified, and dates of warrant and caiicellation. Arr. chron. No index. Hdw. on pr, fm. Binding and paper poor, writing faded. 106 p, 14 x 8 x 1. Co. clk.'s west vlt., bsmt. - 72 - County Board - Dispdsitioii (11-16) of Accounts Cancelled County Orders 11. (CANCELLED GOUilTY ORDERS AND jrjRY CERTIFICATES), 1919—. 97 f.l). Prior records cannot co located. Cancelled county orders and jury certificates, shoning date, amount, to \7hoin payatle, and dates of payment and. cancellation. Arr. chron. No index. Hdw. on pr. fm. 10 x 4 x 14 - 12 x 5 x 14. 48 f.t., 1919- 35, CO. elk. 's west vlt., "bsmt.; 49 f.fc., 1936—, co. elk. 's off., 2nd fl. Pension Funds and Applications (See also entries 202-207, 330, 351) 12. EXAi/iDlER'S REGISTER FOR RELIEF OF BLIND, 1916—. 2 v. (l, 2). Register of applications for "blind relief, showing application n^umber, dates of application, affidavit, and examination, names of applicant and v;itnesses, examiner's findings, and amount of allowance. Arr. chron. Indexed alph. "by name of applicant. Hdw. on pr. fm. 250 p. 14 x 9 x 1, Co. elk. 's off., 2nd fl. 13. APPLICATIONS FOR BLIND PENSION, 1929—. 2 f.t. Applications for "blind pensions, shovdng dates of application and exam- ination, names of applicant, witnesses, persons making affidavits, and examiner, oath as to "blindness, findings of examination, amount of allow- ance, dates of payments, and remarks. Arr. chron. No index. Hdw. on pr. fm. 10 X 5 X 14. Co. clk.'s off., 2nd fl. Bills and Claims (See also entries 1, 2, 4, 175, 385, 390) 14. BAILIFF'S CLAIMS, 1931—. 1 f."b. Receipted claims for salaries of "bailiffs, showing date, name of "bailiff, court and cases served, amount of sala.ry, date of payment, and remarks. Arr. chron. No index. Hdw. on pr. fm. 10 x 5 x 14. Co. clk.'s off., 2nd fl. 15. RECORD OF BILLS OF COUNTY HIGIHYAY (State-Aid Road Bills and Contracts), 1894-1927. 6 f."b. Bills and claims for maintenance, repairs, and supplies for state-aid roads, shov/ing date, name of claimant, and description and amount of claim; also specifications and contracts for construction, shov/ing date, names of contractor and highv/ay or bridge, nature of work, materials required, estimated cost, contract price, and time limit. Arr. chron. No index. Hdw. and typed. 10 x 5 x 14. Co. clk.'s off., 2nd fl. 16. GAS, ELECTRIC, TELEPHONE, AND COAL BILLS, 1917-23. 2 f."b. Receipted "bills for gas, electric lights, telephone, and coal owed "by the county for the period from January 1917 to July 1923, showing dates, name of payee, amount of payment, and signature of recipient. Arr. chron. No index. Hdv;. and typed on pr. fm. 10 x 5 x 14. Co. clk.'s off., 2nd fl. - 73 - County Board - Management (17-24) of Cotinty Properties 17, EI>IGINSERS' AlIT WATCH1C2NS ' SALARY, 1883-99. 1 f."b. Record of salaries paid to engineers and watchmen, shov'ing date, neune , rate of pay, hours of work, total amount of payment, and remarks. Arr. chron. No index. ¥Aw. 10 x 5 x 14. Co. clk.'s off., 2nd fl. Management of County Properties (See also entries 1, 2) Deeds and Contracts 18, DEED POR DETENTION HOIE, 1913, 1 f,lD. Deed and acstract for the coiinty detention hoirs, showing legal descrip- tion, consideration, names of J^rantor and grantee, and date of recording. No index, Hdw, on pr. in. 10 x 5 x 14. Coc clk.'s off., 2nd fl. 19, BONDS CP CONTPA.CTOH - COURT HOUSE, 1900-1903. 1 f.b. Contractors' bonds for remodeling courthouse, shov;ing names of principal and sureties, obligation of bond, amoijint , and termination date. Arr. chron. No index. Hdw. on pr. fm. 10 x 5 x 14. Co. clk.'s off., 2nd fl, 20, FORNIKIRS CONTPA.CTS, 1901. 1 f.b. Contracts for office furniture in courthouse, showing dates, names of con- tractor, tyoe of furniture, specifications, price, name of department, and remarks. Arr. chron. No index. Hdw. and t^-ped on pr. fm. 10 x 5 X 14. Co, clk,'s off., 2nd fl. Operation 21, COURTHOUSE AND GROUNDS, 1912-20. 1 v. Discontinued. Itemized record of courthouse expenses, showing date, name of payee, ano^unt, and total expenses. Arr. chron. No index. Kdw, under pr, hdgs, 100 p. 18 X 16 X i. Cir. clk.'s vlt., bsmt. 22, COUl^'TY JAIL, 1912-20, 1 v. Discontinued. Itemized record of operating expenses of jail, showing dates, amounts, name of payee, and totals. Arr. chron. No index. Hdw. tmder pr. hdgs, 200 p, 18 X 16 X |. Cir. clk.'s vlt., bsmt. 23, DETENTION KOiS, 1912-20. 1 v. Discontinued. Itemized record of operating expenses of detention home, showing date, amount, name of payee, and totals. Ai'r, chron. No index. Hdw, under pr. hdgs. 100 p. 18 X 15 X 3. Cir. clk.'s vlt., bsmt. 24, LEDGER, 1899-1902. 1 v. Discontimiedc Record of e^rp'enditures for remodeling of ccunty courthouse, showing date, title of account, portfolio and warrant nunber, and amount. Arr. chron. Indexed alph, by name of .account. Hdw. 129 p. 14 x 8 x 1. Co. clk.'s off., 2nd fl. - 74 - County Board - Reports (25-31) to the Board Bond Issues 25. (EO])!!) ISSUES), 1821 — . In Sapervisors (Files), entry 1, Original indentures of "bond issues for building and remodeling of county buildings other than schools, 26. SCHOOL BONDS, 1918—. 3 f.t. Resolutions passed Toy "board of education allovdng issuance of bonds for erection and repair of schools, shor/ing name and location of school, amount of "bond, terms, rate of interest, and date of maturity. Arr. chron. No index. Hdw. on pr. fm. 10 x 5 x 14. Co. elk. 's off., 2nd fl. 27. BOND RECORD, 1856—. 1 v. /^C' Register of bond issues, sho?.'ing date, nuraber, and term of bond, to whom \ issu.ed, purpose of issue, amount of principal and rate of interest, how j payable, and date of cancellation. Arr. chron. No index. Hdvr. under / pr. hdgs. Binding poor. 150 p. 16 x 14 x 1. Co. elk. 's off., 2nd fl. / 28. TOmiSHIP AND SCHOOL DISTRICT BOND RECORD, 1918—. 1 v. (l). Record of bonds issued for Divernon and Ball to\vnships, shoving number, date, purpose, and amount of bond, rate of interest, and dates of maturity and cancellation. Arr. chron. Indexed alph. by name of tvrp. Hdn. under pr. hdgs. 120 p. 18 x 12 x 1. Co. elk. 's off., 2nd fl. Insurance 29. CERTIFICATES OF INSURANCE COMPANIES, 1908—. 1 f.b. Insursinee policies covering the various county buildings, shorring date, name of building, amount and terras of policy, and date of filing. Arr. chron. No index. Hdw. and typed on pr. fm. 10 x 5 x 14. Co. clk.'s off., 2nd fl. Reports to the Board (See also entries 1, 2, 594) 30. CAPITAL TOWNSHIP (Supervisors' Meetings), 1931—. 28 f.b. Reports of proceedings of meetings of Capital toTOiship supervisors, shov^ing names of supervisors, dates of meetings, resolutions adopted, and claims allowed. Arr. chron. No index. Hdw. 10 x 5 x 14. Co. clk.'s off., 2nd fl. 31. CAPITAL TOWNSHIP (Tomship Supervisors), 1902—. 2 v. Reports to county board of proceedings of the tov.Tiship board of supervisors, showing minutes of meetings, including bills and claims, amounts allowed, and statements of to\7nship financial affairs. Arr. chron. No index. Typed and hdw. under pr. hdgs. 200 p. 18 x 12 x 2. Co. clk.'s off., 2nd fl. - 75 - County Clerk (32-34) 32. (SCHOOL C0MISSI01>TEaS' AND AUDITORS ' PAPERS), 1828-53. 5 f.b. Discontinued, Reports of receipts and loans of money, sales accouiit of school commis- sioner, auditor's certificate of land redeemed, abstract of land entered for taxation, auditor's list of taxable land, and resignation of school land comi:issioner. Arr. chron. ¥.o index. Hdw. Writing, paper, and containers poor. 8 x 4 x 10. Cir. clk.'s vlt., "bsmt. 33. (SU?2RI1"T32JD2IT OF SCHOOLS REPORT TO BOARD OF SUPERVISORS), 1889-94. 1 V. Discontinued. Quarterly statements of siiperintendent of schools to county board, showing amounts received in fines from justice of peace and judge, names of justice or judge, and depository; also report of superintendent's activities. Arr, chron. No index. Hdw. Binding very poor. 200 p, 16 x 10 x 1. Cir. elk. 's vlt . , bsmt. Jury Lists (See also entries 5, 11, 257, 262, 286-288, 302, 306, 307, 315, 316, 319) 34. REPORTS OE JURY SERVICE, 1910—. 5 i.b. 1860-1909 in Supervisors' (Piles), entry 1. List of jurors selected for jury service, showing date, term date, names and addresses of jurors, cases tried, number of days served, mileaige, amount of fee, and date of discharge. Arr. chron. No index. Hdw. and typed on pr. fm. 10 x 5 x 14. Co. clk.'s off., 2nd fl. II. COUI^Y CLERK Forerunner of the present county clerk was the clerk of the county coniuissioners ' coiort. This court was the administrative body in Sangamon County from th3 or.-anization of the county in 1821 to 1849. "'■ The Con- stitution of 1848 and laws of 1849 created a new judicial branch of county government presided over by the county judge and entitled the "county court." and provided for the quadrennial election of a "clerk of the county court," In addition to his duties as clerk of the judicial court, the incumbent was also to act as clerk of the administrative branch of government which consisted of the county judge and two justices of the peace sitting at spe- 1. Constitution of 1818, Schedule, sec. 4; L.1819 , p, 175, 2. Constitution of 1848, Art. V, sec. 16,18,19; L.1849, p, 62,63. - 76 - County Clerl- (Next entry 35, p. 81) cial terns. 1 In 1860 Sangamon County adopted the township form of p;overnment necessitating tho election of a board of supervisors to supplant the county court as the county administrative body. 2 Ac- cordingly, the clerk of the county court became ex-officio clerk of the board of supervisors. 2 Tho above-mentioned clerks all performed the duties of county clerk as well as those of clerks cf a judicial or administrative body. In fact, legislation frequently referred to these incumbents as "county clerks" wlian defining duties relating to county business as distinct from duties as clerks of judicial or administrative bodies. The Con- stitution of 1870 specifically provid'jcl for a county clerk, 4 v^ho has continued to act to the present in thir. capacity, and also as clork of the county board^ and clerk of tlic county court. ^ The revised statutes of 1874 adopted tho use of a distinction of titles for each of his ex-officio capacities, applying the title "county clerk" only when referring to his duties as such. It is tho performance of those duties tlmt gives rise to the records dealt with in this section. The -^lork vss an apoointeo "f tho county comiTiis s loners ' court in Sangamon County from 1821 to 1837.' in the latter year the office became elective with a four-year torm;''^ a two-year term became effective in 1847.^ A bond of ■'$1,000 vi&s sct.^^ The clerk of the county court sei'ved for n. four-year term and ViBs bonded in the sum of )3,000.-'--^ 'rhe Consti.tution of 1870 and tho revised statutes of 1874, establishing tho office of county clerk, provided for his election for a quadrennial torn, and that tho amount of his bond be set by the county board. 12 The bond is entered upon tho records of his office, and deposited with tho clerk of the circuit court. He is required to take oath, and is coi.'jrdssioncd by the Governor. 13 The county seal is kept by the clerk and used by him v/hen required. 1. L.1849, p. G5,66. 2. Constitution of 1848, Art. VII, sec. 6; L.1849, L.18.51, p. 38,45,50. P' 192, 3. L.1849, p. 203; L.1851, p. 52. 4. Constitution of 1870, Art. VI, sec. 18 and Art. X, cec. 5. R,S.1874, p. 322. 6. Ibid., p. 260. 7. L.1819, p. 175. 8. R,L.1B37, p. 49. 9. L.1845, p. 28. 10. L.1819, p. 176,177; R.L.1833, p. 145; R.S.1845, P« 131. 11. L.1849, p. 63,64. 12. Constitution of 1370, Art. X, sec. 8; R.S.1874, P« 321. 13. R.S.1874, p. 321. 8. - 77 - County Clerk (Next entry 35, p. 81) In general, the county clerk's performance of his functions results in records relating to the following; taxation, vital statistics, li- censes, and "bonds. Various officials and agencies having authority over these matters report to, or deposit records with, the county clerk, who in this manner acts as a coordinating factor in the execution of local and state affairs. In regard to other of these matters, the clerk is required to perform duties on his own hehalf and retain the records resulting from such performance. Illustrations of "both of these procedures may he fotmd hy examining the various duties and records relating to taxation. It is the duty of the county clerk to procure all hooks and hlanlcs used in the assessment and collection of taxes, and to list in such hooks the lands and lots subject to taxation, ■'■ These hooks are then turned over to the super- visor of assessments who has the to^vnship assessors enter the valuations against each piece of property listed. The supervisor completes re- visions and corrections upon complaint of property owners and returns the hooks in duplicate to the coimty clerk. Personal property assess- ments are handled in essentially the same manner. The hoard of review then makes adjustments on complaints and equalizes assessments hetwecn districts, certifying corrections and revisions to the county clerk, 3 The county clerk then reports the entire assessment list to the State Tax Commission for equalization, the equalized list then heing used hy the county clerk in ascertaining tax rates and extending taxes, '^ The State Tax Commission also certifies to the county clerk the assessments of the capital stock of corporations and railroad and telegraph companies, it heing the duty of the clerk to extend those taxes and retain the hooks after use Ijy the collector. ° Tlie hooks are next turned over to the county collector vAio, after collection, returns lists of collections, together with lists of un- 1. L.1867 , p. 106; L. 1871-72 , p. 19,32: L.1903 , p. 297. During the period of the first constitution such hooks and lists were prepared hy the auditor of public accounts and turned over to the clerk of the county commissioners' court ( L.1825 , p. 173; R.L.1827 , p, 329; 1,1859 , p. 3,4; L.1847 . p. 79,80). 2. The first assessment officer was the county treasurer ( L,1819 , p, 315; R»L«1827 , p. 328-36), In 1839 this function was performed hy the dis- trict assessors, who received from the county clerk copies of the auditor's transcripts ( L.1839 , p. 3,4). The treasurer resumed these duties in 1844 ( 1,1843 , p, 231), retaining then until the adoption of the township organization in 1860 saw the township assessors acting in each tovmship ( L,1849 , p, 192), The treasurer now acts as ex- officio supervisor of assessments ( L.1898 , p. 36-44), 3. L,1898 , p, 36-44. 4. L,1919 , p, 723, 5. 1,1871-72 , p. 11,13,16; L.1937 , p. 1011, 1012. - 78 - Coiuity Clerk (Next entry 35, r, 8l) collected real and personal property ta.xes.^ The county clerk attends all tax sales, prepares a list of all sales and issues duplicate reports thereof, records affidavits of pui'chases of property for tajces, and keeps a record known as the "tax judgment, sale, redemption, and forfeiture record. "^ An extensive group of vital statistics records is kept "by the county clerk, including records relating to births and deaths, marriages, physicians, and midwives. It is interesting to note that the first legislation in regard to the keeping of vital statistics was included in the act for the estahlishment of medical societies.*^ One section of this act made it the duty of every physician to keep a record of births, deaths, and diseases occurring within the vicinity of his practice and to transmit such record to his medical society, whereupon the record was to be published in the newspapers. In 1842 it was provided that a parent could appear before the clerk of the county commissioners' court and make affidavit as to the birth of a child, and the eldest next of kin of a deceased person could similarly appear and make affidavit as to death,* It is probable that the tenor of the above-mentioned laws explains the fact that no birth or death records exist in Sangamon County prior to 1877, the first law, 1819, requiring no public record to be kept, and the 1842 law providing that affidavits "may" be made. The act of 1877 creating the State Board of Health required that all births and deaths in the county be reported to the county clerk by the physicians and accoucheurs supervising such events.^ Teeth were put into this and subsequent laws by providing penalties for noncompliance. In 1901 death certificates issued by physicians, midwives, or coroners were to be presented to town clerks who issued burial permits and forv/arded the certificates to the co-onty clerk. ^ In 1903 certificates of death were to be t-xrned over to the State Board of Health, which boa.rd, in turn, delivered to the county clerk all certificates so received." In 1915 it was provided that for the registration of all births, stillbirths, and deaths outside any city, village, or incorporated town, the town- ship clerks should deposit a complete set of such records with the cconty clerk who was charged with the binding and indexing, or record- ing, and safe keeping of s^ich records." From the earliest date, the legislation in regard to these matters provided that the clerk retain the abstracts and certificates, keep a record of births and deaths. 1. L.1849 , p. 124,125; L. 1871-72 , p. 55; L.1951 , p. 759. In 1821 the auditor of public accounts was charged with the collection of taxes on nonresidents' lands ( L.1821 , p. 182). 2. L.1839 , p. 3; L. 1871-72 , p. 48; L.1879 , p. 250. 3. L.iei9 , p. 233. 4. L. 1842-45 , p. 210-12. 5. L-.ie77 . p. 209. 6. L.1901 , p. 302,303. 7. L.1905 , p. 315-18. 8. L.1915, p. 660. - 79 - County Clerk (Next entry 35, p. 81) maintain alphabetical indexes, and issue certified copies of certifi- cates upon request. The clerk has also "been required to prepare a register of all physicians and accoucheurs in the county. 1 From the date of the estahlishinent of Sangamon County, the county clerk, or clerk of the county commissioners' court, has heen required to file marriage certificates and certificates of parents' consent to the marriage of minors.^ In 1827 the clerk was reqiiired to keep a separate register of marriages in addition to his file of certificates. ^ Before 1877 persons desiring to marry were required to secure licenses from the county clerk only when they had not previously published such intention, hut in that year the seciiring of a license was made mandatory. Although a record of applications for marriage licenses has been kept by the clerk in this county since 1877, an act of 1937 appears to be the first legislation requiring the maintenance of such a record.^ The same act provides that persons desiring to marry shall present to the county clerk a certificate setting forth that such person is free from venereal diseases, such certificates to be filed with the application for license to marry, ^ Indexes to marriage records have been kept in Sangamon County since 1821. The county clerk is charged with a number of duties relating to elections, such as preparing and issuing blank ballots, ' poll books, and certificates of election,^ and keeping a record of registers of elec- tions, ^^^ petitions, -'-■'■ and marked ballots, 12 tally sheets,-'-'^ and election returns which are transmitted to him by the judges of election,-'-'* Abstracts of returns were formerly prepared by the clerk, but these are now origi- nated by the election commissioners or judges of election and deposited with the clerk. Returned ballots are destroyed by the clerk six months after election, provided no contest in which the ballots are needed is in progress. -^^ In 1889, when returns of elections for school trustees were made to the county clerk, in counties under township organization, he was 1, L.1877, p. 209. 2. L.1819, p. 27. 3, R.L.1827, p. 289. 4. L,1877, p. 130. 5, L,1937, p. 909. 6. Ibid., p. 910. 7. L.1B91, p. 113; L.1911, p. 311. 8. L. 1871-72, p. 386. 9. L.1819, p. 96; L.1821, p. 79; L.1823, p 10. L,1865, p. 59; L. 1871-72, p. 386. 11. L.1911, p. 310,311; L.1929, p. 422. 12. L.1891, p. 118. 13. L,1885, p. 143. 14. L.1819, p. 96; L.1821, p. 77; L.1823, p 15. L,1917, p. 444. 64; L.1885, p. 176. 64; L. 1871-72 , p. 96. - 80 - County Clerk (Next entry 35, p. 81) charged with furnishing to the county superintendent of schools a list of all such trustees. •'• Today the clerk does not enter into the procedure, the school trustees canvassing the returns and certifying directly to the superintendent of schools, 2 The bonds of a number of officials are required to be transmitted to the clerk for filing and entering in a book maintained for that purpose, ^ Justices' of the peace and constables' oaths, bonds, and securities are approved by the clerk and entered in a separate book in accordance with statutory requirement. This book shows the date on which each justice of the peace and constable was sworn into office and the date of commission by the Governor, Resignations from those offices are made to the county clerk who enters such fact in the justices' and constables' record,'* The clerk is also charged with issuing licenses to peddlers, taverns, ferries, etc., and keeping records of the same.^ Other records kept are those relating to estrays; registers of professionals, including physi- cians, midwives, optometrists, dentists, chiropodists, and veterinarians ;o list of county officers; list of town officers which is furnished annually by the town clerk;'^ record of notaries public ;8 and book of state civil service rules, 9 Referring to his list of to^'/n officers, the county clerk reports annually to the State Department of Public Health the names and addresses of the supervisor, assessor, and clerk of each township, and the dates of the expiration of their terms of office, ^0 Included in the provision that the county clerk be charged with the care and custody of all records, book, and papers appertaining to, and filed or deposited in, his officell are those duties as clerk of the board, wherein he is required to record the proceedings of the board and to file all their books, records, and accounts, 12 Also included arc his record- keeping duties as cx-officio clerk of the county court. 13 The clerk is 1. 1,1889 , p. 271,322. 2. L.19Q9 , p. 352. 3. R.S.1845 , p. 396,397; L.1861 , p. 237,238; R.S.1874 , p. 325; L.1895 , p. 188, 4. L.1895 , p. 188. 5. L.1819 , p. 77-79; R.L.1827 , p. 320; R.L.1833 , p. 438,439; R.S.1874 , p. 550, 6. L,1819 , p. 206,207; L.1877 , p. 209; L.1881 , p. 79; L.1899 , p. 273, 275,280; L.1917 , p. 588; L.1923 , p. 436; L.1927 , p. 600; L.1935 , p, 990. 7. L.1861 , p. 226; R.S.1874 , p. 1077. 8. L. 1871-72 , p. 575; R.S.1874 , p. 721; L.1875 , p. 88, 9. L.1905 , p, 115. 10. L.1923 , p. 480. 11. R.S.1874 , p. 322. 12. L,1861 , p. 238; R.S.1874 , p. 322. 13. R.S.1874 , p. 260. - 81 ~ County Clerk - Taxation (35) also required to keep jury lists-^ and a book in which he enters details as to orders upon the treasurer. He is further required to maintain alpha- betical indexes to all records and papers in his office, and to supply copies of these records or papers to any person upon request and payment of the required fee.*^ Taxation (oee also entries 114, 220-328) Lists of Taxable Troperty , Levies 35, ASSESSOR'S BOOKS (Lands, Lots, and Personal Property) , 1908 — . 1665 V. Prior records destroyed for lack of storage space, (Auburn Township, Real Estate, 1908 — . 25 v. Missing: 1923, 1924,1926,1927. Personal Property, 1908—, 27 v. Missing: 1914,1925,1926. Ball Township, Real Estate, 1908 — . 22 v. Missing: 1914, 1917,1919,1924-27. Personal Property, 1908--. 26 v. Missing: 1920,1921,1925,1926c Buffalo Hart Township, Real Estate, 1908 — . 23 v. Missing: 1914j 1917, 1924-27. Personal Property, 1908--. 27 v. Missing: 1911,1925,1926. Capital Township, Town Lots, 1908 — , 142 v. [l-12 with du- plications]. Personal Property, 1908--. 188 v, [9-28 with duplications]. Missing: 1916,1919,1926, Cartwright Township, Real Estate, 1908—, 23 v. Missing: 1914,1924,1926,1927,1933,1934. Personal Property, 1908—. 29 V. Missing: 1926, Chatham Township, Real Estate, 1908 — . 22 v. Missing: 1911, 1921,1923-27, Personal Property, 1908—. 27 v. Missing: 1914,1921,1926. ■ Clear Laice Township, Real Estate, 1908 — . 22 v. Missing: 1911,1914,1917,1918,1924,1926,1933. Personal Property, 1908—, 25 V, Missing: 1913,1921,1924-26, ^•ooper Township, Real Estate, 1908 — , 24 v. Missing: 1914, 1924-27, Personal Property, 1908—. 29 v. Missing: 1926. Cotton Hill Township, Real Estate, 1908—. 24 v. Missing: 1911,1924-26,1933. Personal Property, 1908—. 27 v. Missing: 1921,1925,1926. C-jrran To\7nship, Real Estate, 1908—. 23 v. Missing: 1917, 1924-27,1933. Personal Property, 1908—. 28 v. Missing: 1925,1926. 1, R.S.1874 , p. 630. 2. Ibid,, p. 321. - 82 - County Clerk - Taxation (35 cent.) Divernon Township, Real Estate, 1908--. 25 v. Missing: 1917, 1924,1925,1927. Personal Property, 1908--. 27 v. Hissing: 1914-1921,1926. Fancy Creek Township, Real Estate, 1908—. 24 v. Missing: 1917,1924-27. Personal Property, 1908 28 v. Missing: 1921^ 1926c Gardner Tcmship, Real Estate, 1908—. 24 v. Missing: 1911, 1917,1924--26. Personal Property, 1908—. 27 v. Missing; 1914, 3 925; 1926. Illi-^olis Township, Real Estate, 1908 23 v. Missing: 1914,1923-27. Personal Property, 1908—. 28 v. Missing: 1921 j 1926c Island Grove To^mship, Real Estate, 1908—. 24 v. Missing: 1917,1524-27. Personal Property, 1908—. 28 v. Missing: 19255 1926, Lanesville Townshin, Real Estate, 1908—. 24 v, Missirg? 1922, 1924-27o Personal Property, 1908—. 28 v. Missin-t 1925,1926. Lccmi Township, Real Estate, 1908~o 23 v. Missing: 1910^19x4, 1924,-19255 1927, 1929. Personal Property, 1908 — . 28 v. Missing: 19l4r,1926. Ma-U7ell Tomship, Real Estate, 1908—. 24 v. Missing: 1914, 1924.-27. Personal Property, 1908—. 27 v. Missing: 1914,1925, 1926. Mechanics^jurg Township, Real Estate, 1908—. 24 v. Missing: 1917; 1921: 1924, 1925s 1927. Personal Property, 1908—. 29 v. Missing: 1925. Kew Berlin Township, Real Estate, 1908—. 24 v. Missing: 1923- 27o Personal Property, 1908—. 26 v. Missing: 1914,1915,1925, 1926. Pawnee Township, Real Estate, 1908—. 24 v. Missing: 1921, 1924-27, Personal Property, 1908—. 28 v. Missing; 1911,1926. Rochester Tovmship, Real Estate, 1908—. 24 v. Missing: 1914, 1924-27. Personal Property, 1908—, 28 v. Missingt 1923,1926. Salisbury Tovv-nship, Real Estate, 1908—. 21 v. Missing: 1914, 1917,1919,1921,1924-27. Personal Property, 1903—. 28 v. Missings 1925, 1925^ Springfield Tcvv'^ship, Real Estate, 1908 24 v. Missing; 1917, 1921,1923,1926,1927. PersonrJ Property. 1908 — . 27 v, Ll,2,25 not n-imheredl., Missings 1914; 1916, IS' 25. 1926, , . . " TaD-kinfton Township, Real SstcLe, 1903—. 26 v. Missing: 1925-27. Personal Property., 1903— « 29 v. Missing: 1926. Will JOBS Tovmship, Real Estate, 1908—. 24 v. Missing: 1914, 1924-26,1934, Personal Property, 1908 28 v. Missing: 1925, 1926. ^^^„ Woodside To^7nship, Real Estate, 1908 26 v. Missing: 1919, 1920,1925, Personal Property, 1908— . 30 v. Missing; 1926). Lists of taxahle lands, lots, and personal property, showing owner- s name and address. descrir>tion of property, numter of acres, value: tax spread, and total ta^. Lands arr. hy sec, tv/p., and range? personal property arr. alph. hy ncne of ov/ner. ITo index. Hdw. under pr. hdgs. 100 p, 17 x 15 x 1. 596 v„ Personal Property, 1908-36, co. clk.'s east vlt,, hsmt„; 890 v. Real Estate, Personal Property, 1908-36, co. clk.'s west vlt., hsnt.; 179 v., 1937 — , CO. clko's off., 2nd fl. - do - County Clerk - Taxation (36-42) 36, ASSESSOR'S BOOKS (Land and Lots, duplicates), 1915. 26 v. Lists of to^cablc re,?J estate property, slaowing nrjnes of present and former ov/ners, location, lef-jal description of property, tax spread, and remarks. One volume for each to^,^mship except Capital tovmship, Arr, by sec, tm,, and raii^e. No index. Hdv;. under pr. hdgs, 100 p. 17 X 15 X 1. Co. clit.'s v;est vlt., bsmt. 37, RAILROAD TAX BOOK, 1889—. 6 v. (l not numtered, 3-7). Lists of assessments on railroad property, showing itemized statement of real oixd ocrsonal property, valuD.tions, distribution of tax, rjid re- caoit-olation. Arr. alph. by name of railroad company. No index. Hdw. under pr. hdgs. 250 p. 18 x 15 x 3. 1 v. not numbered, 1889-97, v. 4, 5, 1906-15, cir. elk."* s vlt., bsmt.; v. 3, 1898-1907, co . clk.'s v;est vlt,, bsmt.; v, 6,7, 1916 — , trcas.'s off., 1st fl. 38, TELSPHOIIE AND T3LSGRAPH (Properties), 1927--. 1 v. 1908-26 in Collector's Books (Real and Personal Property), entry 53. Lists of taxable properties belonging to telephone and telegraph com- panies, shovring names of ccjnpany and tovraship, description of property, roDl end assessed valuations, and tax spread. Arr. alph. by name of company. No index. Hdv;, under pr. hdgs. 200 p. 18 x 14 x 2. Treas.'s off,, 1st fl. 39, ABSTRACTS OF ASSESSMENTS AlTD TAISS, 1869—. 8 v. (5 not num- bered, 1-3), Statement of footings of colijjnns of assessment books, shovring full and assessed valuations and amount of taxes on Icjids £?jid lots, unimproved and improved lands. Arr, by sec,, tv;p,, pnd range. No index. Hdw, under ^^r. hdgs. 175 p. 17 x 13 x 1. 5 Vo not numbered, 1869-76, cir. clk.'s' vlt., bsmt.; v. 1-3, 1877—, co, clk,'s off,, 2nd fl, 40, RECORD OE ABSTRACT OF TA;3S, 183&-1905. 1 v. Discontinued, Assessment and statement of taxes sent to state auditor, showing date, class of property, valiiation, tax spread, ta:c due, total, and county clerk's statement of true bill. Arr,. chron. No index, Hdw, under pr, hdgs, 318 p. 18 x 12 x 1^, Co, clk,'& west vlt., bsmt, 41, TABULATED SHEETS DISTRICT HIGH AtTD NON-HIGH-SCHOOL TAX VALUA- TIOF a;TD RATES, 1908—, 31 v. Statements of school taii of each to\mship, showing valuation, rate, amount of tajr, and name of payer, Arr, chron. No index, Kdw, on pr, fn. Binding poor, 50 p. 16 x 9^ x |, Co. clk.'s off,, 2nd fl, 42, TA:v levy SCHOOL, 1917 — . 1 f.b. Prior records caimot be loca-ted. Certificates of ta:: levies for school building and educational funds, shov/ing date, district number, assessed valuation, legal description of property, ajid amouiit of levy, number of votes for and against, statement by board, and remarks. Arr. chron. No index, Hdv;, on pr, fm, 4x4x9, Co, clk,'s off,, 2nd fl. - 84 - County Clerk - Taxation (43-49) 43. ROAD AiNiD BRIDGE TAX LEVIES, 1921 — . 3 f.b. Prior records can- not bo located. Highvjay conmissionors ' certificates of road and bridge tax -wTinted, short- ing commissioners' names, date, rate, purpose, and amount and valuation of assessed property. Arr. chron. No index, Hdw. on pr. fm. 2 f.b., 1921-35, CO. clk.'s v^ost vlt., bsmt.; 1 f.b., 1936 — , co. clk.'s off., 2nd fl. 44. CORPORATION TAX LE7Y, 1921 — . 4 f.b. Prior records cannot be located. Statements filed by various corporate cities relative to taxes to be levied for coming year, with purpose of levy, and amounts to be raised; also a statement showing names of governing bodies, and dates of filing. Arr. chron. No index. Hdw. 10 x 5 x 14, 2 f.b,, 1921-34, co. clk.'s west vlt., bsmt,; 2 f.b., 1935 — , co, clk.'s off., 2nd fl, 45. JOINT SCHOOL DISTRICTS, 1928 — . 1 f,b. Certificates of valuations of school districts which extend into adjoin- ing counties, necessitating a joint valuation of property for tax pur- poses, showing legal description, district number, valuation, and school board's statement of outlying districts involved. Arr, chron. No index, HdvT, on pr, fm, 4x4x9. Co. clk.'s off., 2nd fl, 46. SANITARY DISTRICT AND PARK TAX LEVY, 1935—. 3 f.b. Certificates of taxes levied on corporations and townships, for mainte- nance of sanitary districts and parks, showing date, assessed valuation, legal description of property, amount of levy, and remarks. Arr. by certificate no. IJo index. Hdw. on pr. fm. 10 x 5 x 14, Co, clk.'s off., 2nd fl, 47. TAX LEVY TOVfll, 1928 — . 3 f.b. Prior records cannot be located. Certificates of tovm tax levy, showing dates, name of tovm, authority to levy, purpose of tax, total amount, and clerk's signature. Arr. chron. No. index. Hdv;. on pr. fm. 4x4x9. 1 f.b,, 1928-35, co. clk.'s west vlt., bsmt.; 2 f.b., 1936--, co. clk.'s off., 2nd fl. 48. SPECIAL ASSESSt.IENT RECORD, .1898— . 11 v. (l-ll). Lists of streets, lots, and tracts of land assessed for improvements, showing cost of paving streets of city, location, amount of land in- volved, and amount of assessment. Arr. chron. Indexed alph. by name of street. Typed. 600 p. 18 x 11 x 2. V. 1-3, 1898-1901, cir. clk.'s vlt., bsmt.; v. 4-11, 1902 — , co. clk.'s off., 2nd fl. 49. PAVING RECORD CITY OF SPRINGFIELD, 1882-83. 1 v. Discontinued. Paving record showing name of street paved, legal description of property, name of ovmer, number of feet of paving, amount of assessment, total cost, and remarks. Arr. chron. No index. Hdvr. under pr. hdgs. 100 p. 16 X 12 X -iV. Cir. clk.'s vlt., bsmt. - 85 - County Clerk - Taxation (50-53) 50. PETITIONS FOR SIUEWALKS, SEWERS AND PAVEIvIENTS OUTSIDE CITY OF SPRIIIG-FIELD, 1870-78. 1 f."b. Assessment rolls for paving streets and walks, including petitions for right of way, and showing dates, names of petitioners, persons assessed, and streets to "be paved, nature of proposed work, materials to "be used, estimated cost, aind remarks. Arr. chron. No index. Hdw. 10 x 5 x 14. Co. elk. ' s off., 2nd fl. 51. TOTAL ASSESSI.IENT FOR TOWl'I LOTS, 1857. 1 v. Record of assessments for town lots, showing name of owner, location, let ^ ajad "block n-um"bers, tax spread, and total amoiint of assessment. Arr. "by lot ajid "block no. Indexed alph. "by name of town. Hdw. on pr. fm. 285 p. 13|- X 8 X 1, ".ir. elko's vlt., "bsmt. 52. LAIID BOOK - PJICOED OF ORIGINAL 3I:THIE3, 1823-52. 1 v. Discon- *--' tinued. Record of original Isind entries transcri"bed from state auditor's record and used for assessment of taxes, shov/ing date, of entry, name of o^.vner, legal description of property, and num"ber cf acres. Arr. "by sec, twp., and range. No index. Hdw. Paper poor. 350 p. 17 x 9 x 1^. Co. elk, ' s off., 2nd fl. Collections, A"batenent 53. COLLECTOR'S BOOKS (Real and Personal Property), 1908 — . 1179 v. Prior records destroyed. (Auburn Township, 1908—. 26 v. Missing: 1917,1919,1925. Ball Township, 1908—. 24 v. Missing: 1917,1918,1920,1921,1925. Buffalo Hart Township, 1908~i 26 v. Kissing: 1917,1920,1925. Capital Township, Town Lots, 1908 — . 288 v. [l-15 with duplica- tions]. Capital Township, Personal Property, 1908 — . 196 v. [9-27 with duplications]. Gartwright Township, 1908—. 27 v. Missing: 1917,1924. Chatham Township, 1908--. 25 v. Missing: 1917,1919,1921,1925, Clear Laice Township, 1908—. 27 ^'- Missing: 1921,1925. Cooper Township, 1908—. 26 v. Missing: 1917,1919,1924. Cotton Hill Township, 1908 — . 25 v. Missing: 1917,1920,1924, 1925. Curran Township, 1908 — . 27 v. Hissing: 1924,1925. Divernon Township, 1908—. 26 v. Missing: 1917,1924,1925, Fancy Creek Township, 1908—. 25 v. Missing: 1917,1921,1924, 1925. Gardiner Township, 1908—. 26 v. Missing: 1917,1924,1925. Illiopolis Township, 1908—. 25 v. Missing: 1917,1920,1925, 1932. Island Grove Township, 1908 — . 26 v. Missing: 1917,1920,1925. Lanesville Township, 1908—. 27 v. Missing: 1917,1928. Loojni Township, 1908—. 26 v. Missing: 1917,1919,1925. Maxwell To^7nship, 1908—. 25 v. Missing: 1917,1919,1920,1925. Mechanic G"b^xrg Township, 1908—. 25 v. Missing: 1917,1921,1923, 1925. - 86 - County Clerk - Taxation (54-57) New Berlin Township, 1908—. 26 v. Missing: 1917,1921,1925. Pawnee Township, 1908—. 26 v. Missing: 1917,1922,1925. Rochester Township, 1908—. 26 v. Missing: 1917,1921,1925. Salisbury Tovmship, 1908—. 27 v. Missing: 1917,1925. Springfield Township, 1908—. 36 v. Duplicate v. for 1909, 1911. Missing: 1917,1921,1925. Talkington Township, 1908—. 26 v. Missing; 1917,1921,1925. Williams Township, 1908—. 27 v. Missing: 1917,1925. Woodside Township, 1908—. 37 v. Missing: 1909,1917,1925,1927). Lists of taxalile real and personal property, shov;ing name of owner, de- scription of property, amount of tax, name of payer, total due, tax spread, and tabular statement of footinf^s of each page. Also contains Telephone and Telegraph (Properties), 1903-26. entry 38, and Dog Tax Record, 1921 — , entry 94. Arr. alph. "by names of addition and owner. No index. Hdw. under pr. hdgs, 200 p, 17 x 15 x 1^. 161 v. Personal Property, 1908-36, co. elk. ' s east vlt., tsmt.; 906 v. Tovm Lots, Land and Lots, Personal Property, 1908-36, co. elk. ' s west vlt., bsmt.; 112 v., 1937—, treas.'s off., 1st fl. 54. COLLECTOR'S CREDITS AMD TREASURER'S RECEIPTS, 1908—. 1 f.t. Prior records cannot te located. Statements of receipts of county treasurer and collector, showing hack taxes, county and detention home taxes, certificates of general tax le\'y for road and "bridge purposes, and statements of county collector for partial settlement. Arr. chron. No index. Hdw. under pr. hdgs. 4 X 4 X 9c Co. clk.'s off., 2nd fl. 55. (INDIVIDUAL PERSONAL PROPERTY TAX RETURNS FOR CAPITAL TOV/NSHIP), 1934—. 357 V. Lists of individual tax returns, showing nsunes and addresses of ov/ner and assessor, schedule and class of property, ovmer's valuation, value as fixed hy assessor, total tax including penalty, interrogatories, and date of return. Arr. alph. hy name of street. No index. Hdvr. on pr. fm, 200 p. 9 X 14 X li, Co. clk.'s west vlt., hsmt. 56. (DELINQUENT LANDS At^ID LOTS), 1849---. 12 f.h. Nev/spaper clippings of delinquent tax lists, showing legal description of property, amount due, name of ovmer, and numher of years delinquent, Arr. chron. No index. Printed, 5 x 5 x 10. Co. clk.'s off., 2nd fl, 57. LAND RECORD, 1839-49, 1 v. Discontinued. Lists of delinquent taxes, showing names of property owners, legal de- scription of property, assessed value, amounts of taxes, interest, and costs and penalties, and date duo; also notices of unpaid taxes, applica- tions for judgments against and for sale of lands, publisher's statement of puhlication, and notice that judgment was entered. Arr. chron. No index, Hdw. 550 p, 16 x 12 x 2. Cir. clk.'s vlt., "bsmt. - 87 - County Clerk - Taxation (58-62) Judgment, Sale, Redemption 58. TAX JUDGMENT, SALE, RSDv;ivyTION, A!TD IXDIO'^ITIIRS RECORD, 1833—. 63 V. (3 not numbered, 1, 3 not numbered, 2, 3 not numbered, 3-11, 1 not nijunbered, 13, 2 not ni.mbered, 16, 3 not numbered, 20, 25, 26, 29-31, 33-36, 1 not numbered, 38-46, 1 not numbered, 48-51, 52A-55A, 1833—; 523-56B, 1932—). Missing: 1879, 1880, 1901-4, 1907, 1908, 1912. Lists of lands and lots against which tax judgments have been entered, with record of sales, redemptions, and forfeitures, showing name and residence of owner, date, location and description of property, amount due, petition and court order for sale, name of redeemer, and date and amount of payment, Arr. b"' sec, twp., and range. 1833-84, 1921 — , no index; for sep. index, 1885-1920, see entry 59. 1833-71, hdw. ; 1872—, hdw. on pr. fm, 480 p. 18 X 12 X 2. 53 v., 1833-1928, co. elk. 's west vlt., bsmt. ; 17 v., 1863- 1927, cir. clk.'s vlt., bsmt.; 13 v., 1929 — , co. elk. ' s off., 2nd fl. 59. IlIDEX TO TAX SALES RECORDS, 1885-1920. 1 v. Index to records of tax sales in Tax Judgment, Sale, Redemption, and For- feiture Record, entry 58, showing book and page of entry, legal descrip- tion of property, amount of sale, dates of sale and redemption, and name of grantee. Arr. by sec, twp., and range. Hdw. under pr. hdgs. 640 p, 18 X 12 X 2. Co. clk.'s off., 2nd fl. 60. EVIDENCE OF TAX DEEDS, 1872—. 8 v. (1-7, 1872—; 4, 1909-15). CoDies of publisher's certificate of publication, affidavit of purchase, and clerk's certificate of tax deeds, showing names of owner, purchaser, and clerk, legal description of property, dates, a.nd amount of sale. There is a duplicate volume for number 4, 1909-14. Also contains Cer- tificates of Tax Purchase, 1872-1929, entry 62. Arr. chron. No index, Hdw. and tsTped on pr. fm. 600 p, 18 x 12 x 2. Co, clk.'s off., 2nd fl, 61. AFFIDAVITS OF TAX DEED, 1872—. 15 f .b. Prior records cannot be located. Affidavits for tax deeds, showing date of affidavit, name of purchaser, legal description of property, certification of notice, and signature of county clerk. Arr. chron. No index, Hdw. on pr. fm. 4 x 6 x 10. Co. elk. 's off., 2nd fl. 62. CERTIFICATES OF TAX PURCHASE, 1930—. 7 v. 1872-1929 in Evi- dence of Tax Deeds, entry 60. Copies of certificates of purchase, showing names of owner, buyer, clerk, and collector, dates of sale and filing, legal description of property, ajnounts of penalty, bid, and total taxes, assessments, interest, and costs. Ai-r. chron. No index. Hdw. on pr. fm. 600 p, 6x9x4. Co, elk. 's off., 2nd fl. - 88 - County Clerk - Vital (63-67; Statistics Vital Statistics Births (See also entries 8, 114, 115) 63. INDEX TO BIRTHS, 1877—. 2 v. (l, 2). Index to register of 'births and "birth certificates, showing names of parents and child, "book and page of entry, and certificate numlDer. Arr. alph. "by surname of parents. Hdw. under pr. hdgs. 682 p. 18 x 12 x 3. Co. elk. 's off., 2nd fl. 64. BIRTH CERTIFICATES, 1877—. 50 f.t., 1877-1915; 24 v., 1877—. Certificates of Dirth, showing place of "birth, registration and primary district numbers, registration number, name, sex, and date of "birth of child, names of parents, occupation, num"ber of children, eye treatment given child, certificate of attending physician or midwife, and date of filing. Issuance of duplicate certificates upon request has resulted in entries "being found in "bound series of volumes as far "back as 1877. Arr. "by certificate no. For index, see entry 63. Hdw. and typed on pr. fm. V. 2000 p. 10 x 8 X 8; f."b. 10 x 5 x 14. 5 v. , 1877-1919', cir. elk. ' s vlt., "bsmt.; 50 f."b., 18 v., 1877-1936, co. clk.'s west vlt., "bsmt.; 1 v., 1937—, CO. clk.'s off., 2nd fl. 65. REGISTER OF BIRTHS, 1877—. 34 v, (1-54). Birth register showing place of "birth, name and sex of child, parents' names, ages, race, and nativity, num"ber of children in family, eye treat- ment given child, and certification of attending physician. Arr. chron. 1917 — , indexed alph, "by name of parent; for sep. index, see entry 63, Hdw. under pr. hdgs. 650 p, 18 x 12 x 3. Co. clk.'s off., 2nd fl. 66. RECORD OF STILLBIRTHS, 1878 — . 2 v. (l, 2), Copies of still"birth certificates, showing dates of issue ajid return of certificate, date of "birth, names of parents, medical attendant, under- taker, and person making roturn, places of "birth and "burial, residence of mother, period of utero-gestation, sex and color of child, cause of death, and nativity of parents. Arr. chron. No index. Hdw. on pr, fm, 180 p. 18 X 12 X 1. Co. clk.'s off., 2nd fl. 67. qUARTSRLY BIRTH REPORTS, 1903-10. 2 f."b. 1911—, kept by State Department of Pu"blic Health, Springfield, Illinois. Copies of "birth reports sent to county clerk "by town clerks and attending physicians, showing names of child and parents, date and place of "birth, personal and statistical particulars, certification "by attending physician or midwife, and date of filing. Arr. chron. No index. Hdw. on pr. fm. 10 X 5 X 14. Co. clk.'s west vlt., "bsmt. - 89 - County Clerk - Vital (68-73) Statistics Deaths (See also entries 8, 114, 115) 68. IND3X TO DEAT-IS, 1877—. 1 v. (l). Index to death certificates and register of deaths, showing name of de- ceased, ■book and page of entry, and certificate nijunter, Arr. alph. "by nane of deceased^ Hdw. londer pr. hdgs. 656 p, 18^ x 12^ x 2, Co, elk. 's off., 2nd fl. 69. DZATH CZR'TIFICATES, 1877—. 51 f.TD,, 1877-1914; 18 v., 1915—. Title varies: Death Reports. Copies of death certificates, shorzing certificate number and date, names and addresses of deceased, physician, and undertaker, personal statistics of deceased, physician's certification of cause of death, places and dates of death and burir-l, and date of filing, Arr. chron. 1877-1914, no index; for index, 1915 — , see entry 68. 1877-1914, hdw. on pr^ fm.; 1915—, hdw, and typed. V. 2000 p. 10 x 8 x 8; f.t. 10 x 5 x 14. 51 f.t., 4 v., 1877-1920, cir. elk. 's vlt, , "bsmt.; 13 v., 1921-35, co. clk.'s V7est vlt., ■bsn-t,; 1 Vc , 1935 — , co. clk.'s off., 2nd fl, 70. H:::C-ISTia OF DEATHS, 1877—. 27 v. (1-27). Hegister of deaths, showing certificate number, name, address, age, sex, color, marital status, and occupation of deceased, dates of birth and death, names and "birthplacos of parents, medical certification of cause of death, place and date of burial, name and address of undertaker, date of filing, and signature of clerk. Arr. chron. For index, see entry 68. Hdw. on pr, fn. 311 p. IS x 12 x 2. Co. clk.'s off., 2nd fl. Marriages 71. IITOEX TO I/iABEIAC-E RECORDS, 1821—. 9 v, (1-9). Index to marriage records, shoning names of male and female, certificate number, and book and page of record. Arr. alph. by name of groom. Hdv?. under pr. hdgs. 200 p. 18 x 12 x 1. Co. -Ik. 's off., 2nd fl. 72o MARRIAGE RETURIJS, 1627—. 315 f.b. Marriage license returns to co'onty clerk, sho?7ing names and addresses of groon, bride, ajid parents, mother's maiden name, occupation, age, color, race, place of birth, and number of previous marriages of bride and groom, certificate n^oiaber, place of marriage, and signatures of bride, groom, witnesses, and person performing ceremony. Arr. chron. For index, see entry 71. Edw, on pr, fm. 10 x 5 x 14. 308 f.b., 1827- 1935, co. clk.'s west vlt., bsmt.; 7 f.b., 1935 — , co, clk.'s off., 2nd fl, 73, LIARRIAGE HECGHD, 1821—. 13 v. (1-13). Copies of ma-rriage licenses, showing date and number, names of bride and groon, date and by whom married, and date of return of certificate. Abraham Lincoln's marriage to Mary Todd is recorded in volume 2, page 163, license number 2788, dated November 8, 1842. Arr, by license no. For index, see entry 71. Hdw. 1821-60, writing faded, paper very poor. 480 p. 16 X 12 X 2. Co. clk.'s off., 2nd fl. - 90 - County Clerk - Licenses (74-80) and Registers 74, REGISTER OF IvlARRIAGE, 1877—. 15 v. (A-O) . Marriage register showing date aind ntunter of license, names of male and femeile, "by whom certified, and dates of marriage and return of certifi- cate. Arr, ty lieense no. For index, see entry 71, Hdw. \inder pr. hdgs. 640 p. 18 X 12 X 3. Co. elk. ' s off., 2nd fl. 75. APPLICATIONS FOR MARRIAGE LICENSES, 1877--. 184 v. Register of applications for marriage licenses, showing date and number of license, names of applicantSf "by whom certified, and dates of marriage and return of certificate. Arr. chron. No index, Hdw. imdcr pr. hdgs. 400 p. 14 X 8 X 1. 123 v., 1877-1921, cir. clk.'s vlt., bsmt.; 60 v., 1923-36, CO. clk.'s west vlt,, tismt.; 1 v., 1937 — , co, clk.'s off., 2nd fl. Licenses and Registers Registers of Officers 76. TOm OFFICERS, 1877—. 1 f.t. Lists of township officers, showing name, address, and title of officer, date of election, and term of office. Arr. chron. No index. Hdw. and typed. 10 X 5 X 14. Co. clk.'s off., 2nd fl. 77. REGISTER OF COMMISSIONED OFFICERS, 1821—. 3 v. (1-3). Register of officers commissioned by the Governor, showing names of offi- cers, title of office, ajid dates of election, commission, bond, qualifica^ tion, and resignation. Arr. chron. Indexed alph. by name of officer. Hdw. under pr. hdgs. 115 p. 15 x 11 x 1. Co. clk.'s off., 2nd fl» 78. TOm OFFICERS (Register), 1872—. 2 v. (2, 1873-19145 1 not num- bered, 1899 — ). Register of tovm officers, showing names of office, township, and sureties, dates of election, appointment, commission, bond, certificate, oath of office, and expiration of term, and remarks. Arr. chron. Hdw. under pr. hdgs. 159 p. 18 X 12 X 1. Co. clk.'s off., 2nd fl. 79. INDEX TO TOWN OFFICERS, 1872—. 1 v. Index to Town Officers (Register), entry 78, showing name and address of officer, and book and page of entry. Arr. alph. by name of official. Hdw. under pr. hdgs, 100 p. 16 x 12 x 1. Co. clk.'s off., 2nd fl. 80. LIST OF OFFICERS ELECTED IN SANGAMON COUNTY, 1889—. 1 v. Lists of officers elected, shov/ing names of township trustees, assessors, collectors, tovm clerk, city commissioner, school trustees, police magis- trate, justice of peace, constable, and county supervisors, and dates of election and expiration of term. Arr. chron. No index. Hdw. under pr. hdgs. 80 p. 19 x 11 x 1. Co. clk.'s off., 2nd fl. - 91 - Covtnty Clerk - Liccnacs (81-87) and Registers Professional Lie cn_s en_ an d Hegi sters 81. RECO:aD OF PHYSICI.MIS, 1877—, 3 v. (A, B), Record of physicians' certificates, showing certificate nunber, nar-ic and age of physician, college of graduation, statcnent of having passed state exanination, signatures of nenlDers of examining "board, and date of filing, Arr, chron. Indexed alph, "by nane of physician, Hdw. on pr, fn, 286 p„ 18 X 12 X 1, Co. clkc's off., 2nd fl, 82. RECORD 03? MIDWIVES' C]iIE.TIFICATE OF EXAMINATION, 1878—. 1 v. Record of nidwives' certificates of cxcuaination, showing certificate mon- "ber and date, names of nidwife nnd school o;." graduation, signature of secretary of State Board of Health, and cl;.,te of filing. Arr, chron. Indexed alph, "by ncxie of nidrdfe. Hdw, on pr. fn, 200 p. 18 x 12 x 1, Co. clk,»s off,, 2nd fl, 83. DENTAL REGISTRATION, 1884~. 1 v. Register of dentists' licenses, showing date and nunher, dentist's nane, address, ago, and nativity, nmilier of years of practice in Illinois, total years in practice, nat^uxe of issue of license, and date of diplona, Arr. chron. Indexed alph. "by name of dentist. Hdw. under pr, hdgs. 250 p. 18 X 12 X 1. Co', clk.'s off., 2nd fl, 84. RECORD OF ARCHITECTS' LICENSES, 1897—. 1 v. Register of rjrchitects' licenses, showing date, nane of applicant, report of findings of state hoard of examiners, date of exanination, and amount of fee, Arr. chron. Indexed alph, hy nane of architect, Hdw, under pr, hdgso 136 p, 18 X 12 x 1» Co. clk.'s off,, 2nd fl. 85. REGISTERED IfJRSES' RECORD, 1909—, 3 v. (1-3), Record of registered nurses, shov/ing nane and address of nurse, date of registration, nunhcr of certificate, and signatures of examiners, Arr, chron. No index. Hdw. on pr. fn. 120 p. 18 x 11 x 1. Co, clk,»s off., 2nd fl, 86. REGISTER OF OPTOMETRISTS, 1916—, 1 v. Optonctry register, showing date of registration, nane and address of op- tometrist, date and number of certificate, and nature of issue, Arr, chron. Indexed alph. by nai.ie of registrant. Hdw. under pr. hdgs, 180 p. 17 X 12 X 1. Co. clk.'s off., 2nd fl, 87. CHIROPODISTS' LICENSES, 1917—. 1 v. (l). Register of chiropodists' licenses, sliowing nane and address of applicant, age, nane of school attended, arid date of registration, Arr. chron. In- dexed alph. by name of chiropodist. Hdw. under pr. hdgs, 160 p» 18 X 12 X 1. Co, clk,'s off., 2nd fl. - 92 - Ccunty Clerk - Licenses (88-93) and Registers Stallion Certificates (See also entry 145) 88. STOCK BREEDERS' CERTIFICATES, 1892-1913. 1 f.b. 1914 — kept "by State Department of Agriculture, Springfield, Illinois. Copies of stallion certificates, showing date and numter, owner's name and address, name and description cf animal, terms, place stationed, and signature of secretary of State Department of Agriculture. Arr. chron. No index. Hdw. on pr, fm. Containers and paper poor, 5 x 5 x 10. Co. elk. 's off., 2nd fl. 89. REGISTRATION CERTIFICATES (Stallions), 1888-1918. 4 v. (l, 1-3). Title varies; Horse Certificate Record. 1919 — kept by State Department of Agriculture, Springfield, Illinois. Register cf stallion certificates, showing certificate n-umber, date of is- sue, names and addresses of owner and veterinary, name and description of stallion, date foaled, and remarks. Arr. chron. Indexed alph. "by names of stallion and owner. Hdw. under pr. hdgs. 356 p. 17 x 11 x 1. V. 1, 1888-1910, CO. clk.'s west vlt., "bsmt.; v. 1-3, 1911-18, cir. clk.'s vlt., hsrat. Estray, Marks and Brands 90. ESTRAY NOTICE, 1866--. 9 f.b. Original estray notices showing dates, description of stock taken up, ap- praisal, and affidavit of finder. Arr. chron. Ho index. Hdw. on pr. fn. 9i X 4 X 65. Cir. clk.'s vlt., bsmt. ~' 91. ESTRAY BOOK, 1827 — . 4 v. (3 not numbered, l). Record of estrays, showing date and by whom found, description of animal, appraised value, clerk's certification, and names of justice of peace and clerk. Arr. chron. No index. Hdw. 200 p. 15| x 10 x 1. 3 v. not num- bered, 1827-60, cir. clk.'s vlt., bsmt.; v. 1, 1861 — , co. cUc. ' s off., 2nd fl, 92. TRADE MARICS (Trade Names), 1899-1908. 1 f.b. 1909— kept by State Department cf Registration, Springfield, Illinois. Applications and affidavits for use of trade name for product and notice of publication, showing description of name and marks used, names of manu- facturer and article to be manufactiored, type of container, and publisher's certification that notice has been published, with United States docvunentary reTcnue stamp attached, Arr. chron. No index. Hdw. and hand-drawn, 10 X 5 X 14, Co, clk.'s cff., 2nd fl. Dance Hall Licenses 93. DANCE HALLS AITO ROAD HOUSES (Licenses), 1925 — , 1 f,b. Applications for license to operate danne halls and road houses, showing name and address of fwner, location of property, and date of application, Arr. chron. No index. Hdv/. on pr. fm, 10 x 5 x 14, Co, clic. 's off., 2nd fl. - 93 - County Clerk - Elections (94-99) Dog Licenses (See also entry 330) 94. DOG TAX SECOHD, 1918-20. 1 v, 1921— in Collector's Books (Real and Personal Property), entry 53. Register of dog license tags, showing name and address of owner, dates of issuance and paynent, tag nunter, and anount of fees collected and paid to county treasurer. Arr. ty sec, twp. , and range. Indexed alpti. "by owner's nane, Hdw. under pr. hdgs. 80 p. 16 x 11 x 1, Co. cllc. ' s off., 2nd flo Elections (See also entry l) Election of County Officers 95e ELECTIOIT C OMISSION, 1906--. 5 f.b. (7-11). Election papers including abstracts of election returns, appointments of con:.iissioners, orders for destruction of "ballots, orders of court per- taining to elections, appointment of trustees of Springfield sanitary dis- trict, and oaths of officers and comi'.iissioners. Arr. chron. Ko index, Hdw. 10 X 5 X 14. Coo ct. rm. , 2nd flo 96. PRn(ARY PETITIONS AND COURT ORDERS, 1918--, 1 f.b. Petitions for candidacy in primary elections, and court orders allowing or refusing petition, showing names of petitioners, Judge, and clerk, title of office, dates of petition, and final order of court. Arr. chron. No index, Hdw. and typed. 10 x 5 x 14, Co. elk. ' s off,, 2nd fl» 97, NOMINATION CONTEST, 1890-1907, 2 f.h. 1908— in Common Law Filess entry 159. Lists of ohjections to nomination of county officials, including affidavits and rules and regulations governing primary elections, showing dates, naxies of ohjectcr, official, and v/itnesses, nature of ohjection, decision, and remarks. Arr. chron. No index. Hdwc 10 x 5 x 14, Co. elk, ' s off., 2nd fl, 98, BALLOT REGISTER, 1892 — , 2 v. Register of hallots issued, showing name of county clerk, precinct, and district numhers, numher of hallots and to whom delivered, exact time, and classification of same, Arr. chron. No index. Hdv;, under pr, hdgs. 85 p. 17 X 11 X h. Co. elk. 's off., 2nd fl. 99. PRII.'iARY ELECTION POLL BOOKS, 1935-36. 94 v. List of legal voters of the various precincts in Sangajnon County outside City of Springfield, showing nane and address of voter, and precinct nunher. These "books kept for two years only. Arr, "by precinct no. No index, Hdw. under pr. hdgs, 100 p. 18 x 14 x j:, 47 v., 1935, co. elk. ' s west vlt., "bsnt,; 47 v, , 1936, co , elk, ' s off., 2nd fl. - 94 - County Clerk - Bonds (100-105) of OfT'lcers Special Elections 100. ELECTION OF LAKS SPRBIGFIELD, 1930. 1 f.b. Legal papers of special election held at Springfield, Illinois, June 24, 1950, to determine v;hether city should issue honds to create a lake, showing total numtcr of votes cast, amount of tonds issued, and dates of matui'ity, Arr. chron. No index. Typed. 10 x 5 x 14. Co. clk.'s off., 2nd fl. 101. CHANGE SCHOOL DISTRICTS (Elections on School Redistricting), 1933—. 1 f.t. Notices by treasurers of various school districts, in compliance with law regarding posting of election notices on suggested changes in district lines, showing results of election, and old and ne\7 'boundary lines. Arr, alph. by name of twp. No index. Tj'ped. 4x4x9, Co, clk.'s off., 2nd fl, 102. SCHOOL DISTRICT CHAi^GSS (Elections), 1924—. 1 f.b. Petitions for change of school district and record of vote on petitions, shoTiing reasons for change, legal description of property, dates of peti- tion, voting, and filing, names of petitioners and trustees, final action, and plat of school district. Arr. chron. No index. Kdw. 10 x 5 x 14. Co. elk. 's off,, 2nd fl, 103. (POLL BOOKS FOR SCHOOL TAX LEVIES), 1847-54. 1 f.b. Poll books showing nature of vote, minutes of meeting of voters, polling place, names of voters, chairman, and secretary, and number of votes for and against proposition. Arr. chron. No index. Hdw. Writing, paper, and containers, poor. 8 x 4 x 10, Cir, elk, 's vlt,, bsmt. Bonds of Officers (See also entry 140) 104. BONDS OF TOWNSHIP OFFICERS, 1822—. 10 f.b. Title varies: Official Bonds. Bonds of justices, constables, assessors, and other county and township officials, showing names of principals and sureties, and amount, obliga- tion, and term of bond. Arr. chron. No index. Hdw. on pr, fm, 10 x 5 X 14. Co. clk.'s off., 2nd fl. 105, BOiroS - COUNTY OFFICERS, 1898—. 3 f.b. Bonds of county officers, showing names of principal, sureties, and clerk, date, amount, and conditions of bond, term of office, and date of filing. Arr. chron. No index. Hdw. on pr. fm. 5 x 5 x 10. Co. clk.'s off., 2nd fl. - 95 - County Clerk - Oaths (106-112) of Cou-nty Officers 105. HSSIGl^ATIONS AilD II0TICS3 TO GIV2 iTEW 30^3, 1850—. 1 f.t. ^ Resignations of tov;nship officers, showing date, name and title of of- ficer, reason for resignation, date effective, and acceptance by board; also notice for nev: bonds shov/ing names of principal r-nd sureties, date, amount, and conditions reqv.ired in bond, and remai'ks. Arr, chron. No index. Hdv;, and t^^ed, 10 x 5 x 14^ Coo clk.'s off., 2nd fl. 107. TiiySlimTI 30KDS, PO'tVEE OF ATTOHITEY, STJR3TY COl^PAKISS, INSURAITCS aSPOHTS, 1875-1910. 1 fcb. Discontinued. Copies of indamnity bonds, pov/ers of attorney, revocations of powers of attorney, certificates of appointment as attorney-in-fact, garnishments, corros-^ondoncc from surety companies, and statements of superintendents of state institutions acknowledging receipt of funds from county clerk, Arr, chi'on, No index. Hdvr. on pr. fm,, hdvi, , and tj'ped, 10 x 5 x 14, Co. clk.'s off,, 2nd fl, 108. SUPKlYISOa'S BONDS, 1880-87o 1 f.b. Discontinued, Bonds of supervisor for dog tax collections, shoviing naiaes of township, sii.pervisor, and sviretics, amount, dato, and conditions of bond, and date of filing, Arr. chron. No index, Hdv/. on pr. fm. 5x5x9, Co. clk.'s off., 2nd fl. 109. ElCrmiM TR3ASUHER"' S BOMS, 1911--. 2 f.b. Bonds of treasurer of highv.'a;r comiiission, shov?ing na'acs of principal and sureties, rmount, date, and terms of bond, Arr. chron. No index. Hdw. on pr, fm. 5 x 5 x 10. Co, clk.'s off,, 2nd fl* 110. ASSESSORS' BONDS, 1911—. 2 v. Transcripts of tovm ^assessors' bonds, shov/ing nnncs of assessor, clerk, tovrnship, and sureties, amount, date, and terms of bond, and signatvircs of principal and sureties, Arr, chron. Indexed a,lph, by name of prin- cipal, Hdv. on or, fm. 244 p. 17 x 11 x 1, Co, clk,'s off,, 2nd fl. For prior original bonds, see entry, 104, Oaths of County Officers 111, APPOINT-.-iSNT OF DEPUTIES, 1836—. 10 f.b. Appointments ond oaths of special deputies for specific occasions, show- ing date, names of special deputy, sheriff, and person administering oath, nature of duty, length of service, and remarks. Arr. chron. No index. Hdv;. on pr. fm. 10 x 5 x 14. Co, cl!<,'s off,, 2nd fl. 112, AP?OINTivIEI\[T OF COUMTY OFFICERS, 1933—, 1 f.b. Appointments of county officers, shov.'inp; nnxie and residence of officer appointed, qualifications, oaths, and term of office, Arr. chron. No index, Hdw. and typed, 10 x 5 x 14, Co. cUc's off,, 2nd fl. - 96 - County Clerk - Fees, Receipts (113-117) and Exrenditurcs; Office Trans- actions; I.Iaps and Plats Fees, Receipts and Expenditures 113. CASH BOOKS, 1887—. 7 v. (3 not numbered, 2-5). Title varies: County Clerk's Register of Foes. Register of receipts from fees, shovdng amount, name of payee, and nature of service; and of disbursements, shov/ing date, order number, name of payer, purpose of payment, by -whom drarm, and dates of issue and cancel- lation. Arr. chron. ITo index, Kdw. under pr. hdgs. 250 p. 17 x 14 X 1-^. 1 V. not numbered, 1887-1902, cir. clk.'s vlt., bsmt.; 2 v. not numbered, 1903-15, co. clk.'s east vlt,, bsmt.; v. 2, 1916-21, co. clk.'s west vlt., bsmt.; v. 3-5, 1922 — , co. clk.'s off., 2nd fl, 114. COUNTY TREASURER'S AlID COLLECTOR'S ACCOUITT, 1894--. 2 v. (2, 3), County treasurer's account of county funds, as reported to county clerk, showing receipts from current and back taxes, proceeds from county home, trust f^ands from estates, unclaimed witness fees, excess of fees over salary, clerk hire, proceeds from sale of bonds, miscellaneous and total receipts, account of county orders. Jury and coroner's warrants, court reporters' and printers' fees, birth and death reports fees, and un- claimed fees forfeited to county with totals. Arr. chron. No index. Kdw. under pr. hdgs. 150 p. 18 x 13 x 1-g-. Co. clk.'s off., 2nd fl. 115. ACCOUNTS VflTH REGISTRAR OF BIRTHS AND DEATHS, 1904-27. 2 v. 1928 — kept by State Department of Public Health, Springfield, Illinois . County clerk's account of births and deaths reported, showing names of registrar and township, district number, number of births and deaths re- ported, current and previous reports to department of public health, and date and amount of payment. Arr. chron. Indexed alph. by name of registrar. Hdvf. on pr. fn. 298 p. 18 x 12 x 1. Co. clk.'s off., 2nd fl. For register of orders for birth and death reports, see entry 8. Office Transactions lie. RECEIPT FOR WARRANTS FAILED, 1918-28. 2 f.b. Discontinued. Original receipts for warrants mailed to payee, shovri.ng date, number, amount, and purpose of warrant, and signature of recipient. Arr. chron No index, Hdw. on pr. fm. 10 x 5 x 14. Co. clk.'s off., 2nd fl. lilaps and Plats 117. SCHOOL PLATS - SANG/iMON COUIMTY, 1884--. 268 plats. Political school plats of Sangamon and adjoining counties, showing legal description and boundary lines of school districts, and type of school. Published in Springfield, Illinois. Printed. Ivj in. to 1 mi, 18 x 12. Co. clk.'s off,, 2nd fl. - 97 - Recorder (118) 118. ROAD PLATS, 1879-1905. 1 f."b. Discontinued. Road district plats showing nanes of tovmship, highway, town clerk, and commissioners, and dates of plats and filing. Axr. chron. No index. Hand-drawn. 5 x 4 x 10. Co. clk.'s off., 2nd fl. III. RECORDER The recorder of Sangar.ion County was originally appointed by the Governor with the advice and consent of the senate. 1 His hond, set at $1,500, was to he filed with the Secretary of State. In 1829 the anount of bond was reduced to $500,2 The office "became elective in 1835, for a four-year term, and hond v/as to he approved hy the county commissioners' court. -^ The tern was reduced to two years in 1845.'* With the adoption of the second constitution the office of recorder was aholished and the duties of that office were delegated to the circuit court clerk in an ex-officio capacity. 5 The present constitution reestahlished the office of recorder in counties having a population of sixty thousand or more hut continued the provision of the prior constitution for other counties.^ The population of Sangar:.on County reached the minimum set hy the constitution in 1890,and, accordingly, a recorder was elected in 1892. The amount of the recorder's hond was set at $5,000 in 1872, and the county Judge was to give approval." This a;-.iount was raised in 1874 to $20,000 for co\intics having the population of Sanganon.S A copy of the hond is entered upon the records of the county clerk. Assistants and deputies are appointed by the recorder in a number as determined by rule of the circuit court and as entered upon the court ru record. 9 The compensation of the assistants and deputies is set by the county board. Written oaths of deputies are filed with the Secretary of State. 10 1. L.1819 , p. 19. 2. R.L.1829 , p. 117. 3. L.1835 , p. 166. 4. L.1845 , p. 28. 5. Constitution of 1848, Art. V, sec. 19; L.1849 , p. 64. 6. Constitution of 1870, Art. X, sec. 8; R.S.1374 , p. 833. 7. L. 1871-72 , p. 645. 8. R.S.1874 , p. 833. 9. Constitution of 1870, Art. X, sen. 9; R.S.1874 , p. 833. 10. R.S.1874 , p. 833. - 98 - Recorder (Next entry 119, p. 99) In accordance rith the duty of the recorder to record at length all written inGtruments, the following records are required to "be kept: le An entry book in which data relating to date and order of receipt of instruments to he recorded or filed, and the names of parties and location of property, vri.th a brief description of the premises, are entered. Each of such instruments is nimbered by the recorder with the corresponding number of the entry. The entrj' book serves as a table of contents, with descriptive memoranda, for all in- struments recorded at length or filed in the re- corder' s office, 2. Well-bound books for recording at length any in- strument in writing entitled to be recorded, in the order of tim.e of itn reception. Separate books are allowed to be kept for the recording of different classes of instruments, and two dis- tinct series of document numbers may be ^iscd in recording documents rccoivod for recordation. One series preceded by the letter "B" is for the rec- ordation of bills of sales of personal property, chattel mortgages, releases, extensions, and assign- ments thereof. The other series of document numbers is for all other instruments received for recordation, 3. Graiitors' and grantees' indexes. In the grantors' index are listed the names of the grantors in alpha- betical order and the names of the grantees. The grantees' index shows the nemos of the grantees in alphabetical order and the names of the grantors. Each index also shows the date of the instrument, time of receipt, kind of instrument, consideration, book and page of rccorda.tion or the number -under which it is filed, and a brief description of the premises, 4, Indexes to each book of record in which are entered in alphabetical order the names of each grantor and grantee and page on which the instrument is recorded. This series indexes instruments such as powers of attorney, chattel mortgages, and those recorded by corporations, 5, An index to recorded maps and plats, based on loca- tion of property, sor.etimes arranged by section, tovmship, and range. 5, An abstract book, in effect indexing records by show- ing for each tract every conveyance or incumbrance re- corded, its execution rjad filing date, and the book and page of its recordation; series optional with the county board. - 99 - Recorder - Entry Books (119. 120) 7, A separate "book to record certificate of honorable discharges fron military, aviation, and naval service. The recorder, in recording at length any instrunent in writing, is pernitted to nake a handwritten or typewritten transcription, a photographic or photostatic reprod\iction, or to use a conhination of these nethods.2 In addition to the instruments received for recordation, the recorder is required, upon receipt, to file any mortgage, trust deed, or conveyance of personal property having the effect of a mortgage or lien upon such property, which is endorsed with the words, "This instrument to he filed, hut not recorded. " The recorder narks such instruments "filed" and enters the time of their receipt and files them in his office. 3 Entry Books 119. ENTRY BOOK, 1885—. 45 v. (1-27, 28A-36A, 36-39, 1885—; 28B-33B, 1923-30). Entrj-- hooks for all instruments or documents left for recording, showing dates of instrument, recording, and deliverj^, type and number of instru- ment, nar.ies of grantor and grantee, to whom delivered, description of property, consideration, and recorder's fees. Arr. chron. No index. Hdw. under pr. hdgs. 450 p. 18 x 24 x 3. V. 1-27, 1885-1921, cir. clk.'s vlt., bsmt.; v. 28A-35A, 28B-33B, 36-39, 1922 — , rec.'s off., 1st fl. 120. REGISTER OF CONVEYANCES, 1866-1916. 1 v. Discontinued. Register of land conveyances, showing names of grantor and grantee, con- sideration, legal description of property, and date of conveyance. Arr. chron. No index. Hdw. under pr. hdgs. 640 p. 18 x 12 x 2. Co. clk.'s off., 2nd fl. 1. L.1819 , p. 18,20,21; R.L.1829, p. 116,117; L.1347 , p. 69; L.1855 , p. 254; L.1867 , p. 148; L.1869 , p. 2; L. 1871-72 , p. 645,646; L.1873 , p. 144; R.S.1874 , p. 834-37; L.1917 , p. 652; L.1925 , p. 521; L. 1933-34 , Third Sp. Sess., p. 214. 2. L. 1933-34 , Third Sp. Sess., p. 214. 3. L.1927, p. 521; L.1929, p. 592-94; L.1935 , p. 860. - 100 - Recorder - Instruments (121-124) Recorded Instrinnents Recorded General 121, GENERAL INDEX, GRMTOR-GRAITTEE, 1822—. 62 v. (31 not lateled, grantor; 31 not labeled, ,';rantee). Title varies: Grantor-Grantee, Index to Deeds. Index to deed records, mortgages, and marginal releases, showing names of grantor and grantee, or mortgagor and mortgagee, dates of instrument and filing, document number, kind of instruirient, consideration, legal descrip- tion of property, and book and page of record. Also contains General In- dex, Mortgagee-Mortgagor, 1914 — , entry 125. Arr. alph, by names of grantor and grantee. Hdw. under pr. hdgs. 500 - 600 p., 14 x 18 x 3. 2 v., 1910-13, cir. elk. ' s vlt., bsmt. ; 60 v., 1822-1909, 1914—, rec. ' s off,, 1st fl. 122, MISCELLANEOUS INDEX SANGAI.ION COUNTY, 1903—. 5 v. (2 not labeled, grantor; 2 not labeled, grantee; 1 not labeled, grantor- grantee). Title varies: Miscellaneous Index, Grantor-Grantee, Index to miscellaneous deeds, affidavits, chattel mortgages, releases, bonds, and other instruments filed, showing number, name, type, and date of instrument, date of filing, remarks, file box number, and book and page of entry in record. 1903-12, arr. alph, by names of grantor and grantee; 1913 — , arr, alph. by type of documents. Hdw. londer pr, hdgs. 250 - 600 p. 14^ X 15 X 2 - 18 x 12 x 3, Rec. 's off., 1st fl. 123, DEED RECORD, 1822—. 334 v. (AB, C-F, 1822-33; A-Z, AA-ZZ, 1822- 59; 1-277, 1857—). Title varies: Record Book. Recordation of all types of deeds, showing dates of instrument and record- ing, names of grantor, grantee, recorder, and witnesses, legal description of property, consideration, terms, and acknowledgment. Also contains Mortgage Record, 1822-54, entry 130, including Chattel Mortgage Record, entry 132, Arr, chron, V. AB, C-F, 1822-33, no index; for index to all other volumes, see entry 121, 1822-77, hdw,; 1878 — , hdw, on pr. fm, 640 p., 17 X 11 X 2 - 18 x 12 X 3. Y, AB, C-F, 1822-33, cir, clk,'s vlt., bsmt,; V, A-Z, AA-ZZ, 1-277, 1822—, reel's off,, 1st fl. Deeds (See also entries 123, 137, 139) 124e DEEDS, 1910—, 50 f.b. Master's, quitclaim, trustees', and executors' deeds filed for record and not called for, showing names of grtintor and grantee, legal description of property, consideration, and warrant of title. Arr, alph, by name of grantor. No index, Hdw, and typed on pr, fm. 10 x 5 x 13, 33 f,b,, 1910-32, cir, clk.'s vlt,, bsmt., 17 f,b,, 1933—, rec's off,, 1st fl. - 101 - Recorder - Instnoments (125-130) Recorded Mortgages - Heal Sstate 125. &EKERA1 INDEX, M0HTGAGE3-M0RTC-AG0R , 185-5-1913. 32 v. (1-15, 1 not mm'bered, mortgagee; 1-15, 1 not numbered, mortgagor). Title varies: Mortgagees -Mortgagors Index to I-iortgages. 1914 — in General Index, Grantor-Grantee, entry 121. Index to mortgage record, showing nanes of mortgagor and mortgagee, dates of instrument, recording, and filing, lecal description of property, and "book and page of entry. Also contains (index to) Marginal Releases, Mort- gagor and Mortgagee, 1855-1906, entry 126. Arr. alph, "by names of mortga- gor and mortgagee. Hdw. "onder pr. hdgs. 320 - 600 p. 20 x 12 x 3 - 14 X 18 X 3. 30 v., 1855-1909, rec.'s off., 1st fl.; 2 v. not numbered, 1910-13, cir. elk. 's vlt., tsmt. 126. (Index to) MARGIiTAL RELEASES, MORTGAGOR AM) MORTGAGEE, 1907—. 9 V. (1-9). 1855-1906 in General Index, Mortgagee - Mortgagor, entry 125. Index to marginal releases, shov?ing document number, names of grantor and grantee, date, and book and page of entry in record. Arr. alph, by names of grantor and grajitee. Edw. under pr. hdgs. 600 p. 18 x 12 x 3. V, 1-7, 1907-27, cir. elk, 's vlt., bsmt.; v. 8, 9, 1928—, rec.'s off., 2nd fl. 127. RECORD OF MORTGAGES SATISFIED (Index), 1900-1901. 1 v. Discontinued. Index to mortgages released, showing date of satisfaction, names of mortge.- gor BJid mortgagee, consideration, and book and page of entry. Arr, alph. by name of mortgagor. Hdw. under pr. hdgs. 500 p. 19 x 11 x 3. Cir, elk. ' s vlt. , bsmt. 128. MORTGAGES, 1924--. 51 f.b. Recorded mortgages not called for, including mortgage releases and trust deeds, showing names of grajitor and grantee, date and type of instrument, description of property, consideration, and filing date. Arr. alph, oy name of grantor. No index. Edw. on pr, fm. 10 x 4 x 13. 36 f.b., X924-30, cir. elk. 's vlt., bsmt.; 15 f.b., 1931--, rec.'s off., 1st fl. 129. MORTGAGES ON REAL ESTATE, 1932--. 15 f.b. Real estate mortgages left for recording and not called for, showing names of mortgagor and mortgagee, date, legal description, consideration, instru- ment number, and filing date. Arr. chron. No index. Hdv/. and typed on pr. fm. 10 X 5 X 13. Rec.'s off., 1st fl, 130. MORTGAGE RECORD, 1855—. 416 v. (1-416). 1822-54 in Deed Record, entry 125. Record of real estate mortgages, marginal releases, and miscellaneous papers, showing dates of instrument and recording, names of grantor, grantee, recorder, and witnesses, le-gal description of property, terns, consideration, acknowledgments, and recorder's fees. Also contains articles of incor- poration, 1913--; Chattel Mortgage Record, 1855-67, entry 132. Arr. chron. For index, 1855-1913, sec entry 125; 1914 — , see entry 121. For other indexes to marginal releases and miscellaneous records, see entries 122, 126, 127, 155. Hdw. and typed on pr. fm. 600 p. 18 x 12 x 2. Rec.'s off., 1st fl. - 102 - Recorder - Instruments (131-135) Recorded I'ortp;ages - Che.ttel (See also ent"ries 139, TSl) 131. CHiVTTEL MORTGAGES, 1911—. 28 f.b. (A-Z, 2 not lettered). Unclaimed recorded chattel nortgages, including bills of sale, chattel mortgage releases, olains for liens on personal property, and affidavits for extension of chattel mortgages. Arr, alph. by name of grantor. No index. Hdw. on pr. fm, 10 x 4 x 13. F.b, A-Z, 1911-33, cir. clk.'s ■vlt., bsmt.j 2 f.b, not lettered, 1934 — , rec.'s off., 1st fl, 132. CFjITTEL nORTGArjE RECORD, 1868—. 206 v. (A1-A174, 1904—; 26-137 not consecutive, 186S-1912). 1822-54 in Deed Record, entry 123; 1855-67 in Mortgage Record, entry 130. Recordation of chattel mortgages and bills of sale, shovn.ng names and addresses of mortgagor and mortgagee, consideration, description of chattels pledged, term, rate of interest, date due, and acknowledgment, Arr. chron. For index, 1868-98, see entry 125; 1899 — , see entr^/' 133. Hdv/. on pr. fm. 640 p. 18 x 12 x 3. 147 v., 1868-1926, cir. clk.'s vlt,, bsnt.; 59 v., 1917—, rec.'s off., 1st fl. 133. MORTGAGOR-MORTGAGEE IiTDEZ^ TO CHATTEL MORTGAGES AlID BILLS OF SALE, 1899--. 16 v. (1-5, 3 not numbered, mortgagor, 1899—; 1-5, 3 not numbered, mortgagee, 1899 — ). Index to Chattel Liortgage Record, entry 132, showing docket number, names cf mortgagor and mortgagee, type of instrument, dates filed and delivered, and book and page of entry. Arr. alph. by names of mortgagor and mortgagee. Hdw. under pr. hdgs. 640 p. 18 x 12 x 3. V. 1-5, mortgagor, 1-5, mortgagee, 1898-1914, cir. clk.'s vlt., bsmt.; 6 v, not numbered, 1915 — , rec.'s off., 1st fl. Certificates of Levy (See also entries 137, 284) 134. SHERIFF'S AlID li'.STER'S CERTIFICATES, 1932 — . 1 f.b. Prior records cannot be located. Sheriff's and master's certificates of sale, showing court authorization to hold public sale of real estate, name of estate, dates of levy and execution of service, number of certificate, and signature of sheriff. Arr. by certificate no. No index, Hdw, on pr. fm. 10 x 5 x 13, Rec.'s off,, 1st fl, 135. SHERIFF'S AIsT) LLA.STER'S CERTIFICATES, 1841--. 11 v. (1-4, 1841-1933; A-G, 1892 — ). Copies of sheriff's and master's certificates of levy and sale, showing doc'jment n'jmber, names of plaintiff and defendant, statement and certifi- cate of Kiaster in chancery, date and amount of sale, name of purchaser, legal description of property, and dates of filing and recording. Arr. chron. Hdw, on pr. fm. 375 p. 16 x 12 x l^oj. Rec.'s off., 1st fl. - 103 - Recorder - Instnunents (136-142) Recorded 136. INDEX TO MASTER AIJD SHERIFF'S CERTIFICATES, 1841—. 3 v. (l-3). Index to Sheriff's and I/iaster's Certificates, entry 135, showing certifi- cate ntunber, names of plaintiff and defendarit, suid book and page of entry in record. Arr. alph, by name of plaintiff. Hdw. under pr. hdgs. 100 p. 16 X 12 X 1. Rec.'s off., 1st fl. Other Instruments 137. REAL ESTATE RECORDS, 1827—. 155 f.b. Miscellaneous documents left for recordation and not called for, including deeds of building and loan associations, general affidavits, assignments of mortgage deeds, affidavits in relation to titles of real estate, cer- tificates of power of attorney, certificates of levy and purchase, an.d master's certificates of redemption. Arr. chron. No index, Hdw. and hdw. on pr. fm. 5 x 4 x O-'k. 117 f.b., 1827-1932, cir. clk.'s vlt,, bsmt.; 38 f.b., 1933 — , rec.'s off., 1st fl. 138. AFFIDAVITS, 1923—. 26 f.b. (A-Z) . Affidavits supporting testimony to clear titles of o^mership of real estate, showing n:.ijnes of former owner, grantor, and grantee, legal description of property, full particulars as to lands or lots in question, and filing date. Arr. chron. For index, see entry 122. Hdw. on pr. fm. 13 X 10 X 4. Cir. elk, ' s vlt., bsmt. 139. (AFFIDAVITS AND MISCELLAI^EOUS PAPERS), 1935—. 126 f.b. Affidavits, deeds, chattel mortgages, releases, and miscellaneous docu- ments, showing nature of document, names of grantor and grantee, descrip- tion of property, and date of filing. Arr. alph. by name of grantor. For index, see entry 122. Hdw. on pr. fm. 10 x 5 x 14. Rec's off., 1st fl. 140. COLLECTORS' BOICDS AND RELEASES, 1872—. 5 v. (2-6). Record of bonds and releases of bonds of tomship collectors, showing names of principal and sureties, amount and condition of bond, dates of approval by supervisor and town clerk, oath of office, dates of filing and release, and signature of clerk. Arr. chron. 1872-1902, indexed alph, by name of principal; for sep, index, 1903 — , see entry 122. Hdw. on pr. fm. 300 p, 18 x 14 X 1-|-. V. 2-5, 1872-1927, cir. clk.'s vlt., bsmt,; v. 6, 1928—, rec.'s off., 1st fl, 141. REGISTER NAMES OF LANDS, 1915—. 1 v. (l). Register of farm names showing document number, date, legal description of land, number of acres, and name of owner. Arr. chron. Indexed alph. by names of owner and farm. Hdw. under pr. hdgs. 420 p. 17 x ISg- x 2, Rec's off., 1st fl, 142. SOLDIERS' DISCHARGES, 1898—. 6 v. (1-6). Copies of honorable discharges of veterans of Spanish-American and World Wars, showing name, place of birth, personal description, rank, branch of service, and enlistment record of soldier, date, serial number, reason, and place of discharge, signatures of commanding officers, and dates of filing and recording. Arr. chron. For index, see entry 143. Hdw. on pr. fm. 640 p. 18 x 11 x 3. Rec.'s off., 1st fl. - 104 - Recorder - Maps (143-148) and Plats 143. INDEX TO SOLDIERS" DISCHARGES, 1898—, 1 v. Index to Soldiers' Discharges, entry 142, showing name of soldier or sailor, and 'book and page of entry, Arr, alph, "by name of veteran, Hdw, 'onder pr. hdgs. 78 p, 18 x 11^ x ^. Rec.'s off,, 1st fl, 144. SOLDIERS' DISCHARGE RECORD (Civil War), 1865-92. 1 v. Copies of honorable discharge of Civil War veterans, showing name of soldier, rank, branch of service, date and term of enlistment, date, place, and reason of discharge, place of birth, personal description of soldier, and name of commanding officer, Arr. chron. No index, Hdw. on pr, fm, 200 p, 16 x 12 x 2, Rec, 's off., 1st fl. 145. REGISTRATION CERTIFICATES (Stallion, Renewals), 1910-18, 3 v. (1-3). Discontinued, Record now kept by State Department of Agriculture, Division of Anirar.l Industry, Springfield, Illinois, Copies of stallion certificates, showing pedigree and description of stallion, names of owner and veterinarian, number and date of expiration of certificate, signature of secretary of stallion registration board, and renewal date. Arr. chron. Indexed alph. by naiiie of stallion, Hdw, on pr. fm. 356 p. 17 x 11 x 1. Cir. elk, 's vlt., bsmt. Maps and Plats 146, PLAT BOOKS, 1831—. 13 v. (2-13, 1881—; 1, 1886-1925). Political maps and plats, showing estates, subdivisions, additions, and cemeteries in all towns, cities, and villages in Sangamon County, with title and legal description of each. Author, county surveyor, Spring- field, Illinois. Arr. chron. For index, see entry 147. 1 in. to 40: ft. 1 in. to 200 ft. 100 p., 20 x 25 x 1 - 24 x 36 x 1. Hand-drawn and blueprint. V. 2-13, 1881—, rec's off., 1st fl,; v. 1, 1886-1925, cir. clk.'s off., 1st fl, 147, Il'IDEX TO PLATS, 1831—. 2 v. (l, 1 not numbered). Index to Plat Books, entry 146, showing name of addition or subdivision, legal description, and book and page of entry, Arr, alph, by name of addition or subdivision. Unnumbered volume is a duplica,te of volume 1, Hdw. under pr. hdgs. 640 p. 18 x 12 x 3. Rec.'s off., 1st fl. 148, SANGAIviON COUNTY (Plat Book), 1886—, 1 v. Plats of land tracts over which title disputes have arisen, showing names of owners, heirs, plaintiff, defendant, and surveyor, legal description of property, and locations of cornerstones. Author, county surveyor, Springfield, Illinois, Hdw. and hsind-drawn. 180 p. 24 X 16 X 2t, Cir, clk,'s off., 1st fl. - 105 - Recorder - Maps and Plats (149-154) 149. SANGMON COTOTTY COAL MIEES, 1888—. 239 maps. Coal mine maps and plats showing map or plat number, name and location of mine, area not worked, location of rails, main haulage ways, air courses, overcasts, partings, trapdoors, stoppings, and cave-ins, and legal descrip- tion of land from which coal is mined. Arr. hy map no. For index, see entry 150, Draftsman, county surveyor, Springfield, Illinois. Blueprint, 1 in, to 200 ft, 40 x 50, 203 plats, 1888-1932, cir, clk,'s vlt., hsmt,; 36 plats, 1933—, rec.'s off., 1st fl, 150. lEDEX TO MINE PLATS, 1888—. 1 v. (l). Index to Sangamon County Coal Mines, entry 149, showing map or plat numher, name of mine, and date of filing. Arr. alph, "by name of mine, •Hdw, under pr, hdgs. 294 p, 18^ x ll|- x 1, Rec.'s off., 1st fl. 151. PAWNEE, CHICAGO AND ALTON, C. AND I. M., AND ILLINOIS CENTRAL RiVILROAD C0!,{PA1«', 1905. 35 maps. Comm-unication naps segregated into groups: group one locates rail lines of suhject railroads, through sections 7, 8, and 9, Pavmee and Talkington Tov.Tiships; group two shows final location of air line; group three locates rail lines from Auturn to Waverly, Illinois; group four locates rail lines through Sangamon County. Engineers, M. A. Look and A. H. Stone. Blueprint. Paper poor. 1 in. to 400 ft. - 1 in. to 1000 ft. 19-| x 24. Rec.'s off., 1st fl. 152. SANGAMON COUNTY ATLAS, 1914. 1 v. Atlas of Sangamon County, showing political outlines, roads, property lines, legal description of lands, OTmers' names, landmarks, schools, churches, cemeteries, grain elevators, lakes, ponds, rivers, creeks, bridges, communication lines, steam and electric railroads of cities, towns, villages, and townships; also contains keyed map of City of Springfield, shovdng locations and names of streets, parks, public "buildings, street car lines, steam and electric railroads, and communication lines. Authors, Thayer, Melin, and Harkness. Springfield, Illinois: Sanganon County Abstract Co., publisher. Arr. alph. by name of tvrp. No index. Hand-drawn. 1 in. to 2 ni. 151 p. 18 x 15-| x 1-^. Rec.'s off., 1st fl. 153. CITY OF SPRINGFIELD, 1914. 4 maps. Political naps shov/ing outline of northeast, northwest, southwest, and southeast sections of City of Springfield, Illinois. Springfield, Illinois: Sangamon County Abstract Co., publisher. Printed. 78 x 68, Roc. 's off,, 1st fl. 154. SANGAi\ION COUNTY, 1918. 1 map. Political nap showing townships, railroads, schools, cities, towns, and villages, and names of land owners, using Jefferson survey system of meridian and base lines. Indianapolis, Indiana: Hardacre Map Co., publisher. Printed. 73 x 32|. Rec.'s off., 1st fl. - 106 - County Co-art (155-157) Special Indexes 155. CORPOHATION IKDEX, 1913—. 1 v. Index to copies of certificates of election and record of transfers of stock contained in Mortgage Record, entry 130, shov7ing document numter, name of corporation, date and kind of instrument, amcont of capital stock, date of filing, and Tsook and page of entry. Arr. alph. "by name of cor- Doration. Hdw. under pr. hdgs. 140 p. 14-| x 15 x 1-g-, Rec.'s off., ist fl. 156. TRACT INDEX, 1827-34. 1 v. Discontinued. Index to land tracts, showing township, range, section, divisions of sections, and 'book and page of entry. Arr. alph. "by twp, and range. Hd-w. 640 p. 18 X 12 X 2. Cir. cLk. 's vlt., ■fasmt. Receipts and Expenditures 157. JOURNAL (Receipts and Disbursements), 1889—, 2 v. Missing: 1894-1935. Hegister of recorder's receipts and expenditures, showing daily amounts received and paid out, to whom paid, reason, amount, date, and check n-amber. Arr. chron. No index. Hdw. 1889-93, binding very poor. 300 p. 14 x 9 X l|. 1 v., 1889-93, cir, elk. 's vlt., bsmt.; 1 v., 1936—, rec.'s off., 1st fl. IV. COUNTY COURT The county court serves as the judicial branch of county government. This court is administered by the ccanty judge who is elected for a four- year term by the county electorate. Before entering upon the duties of his office, the county judge is required to take and subscribe to an oath which he files with the Secretary of State. The compensation of the Sangamon county judge was originally set at $2.50 per diem for holding court, which was paid quarterly from the county treasury, ■*■ Today, the judge in this county receives $5,400 per annum, ^ The court hears and determines matters in which it has original or concurrent jurisdiction, including appeals from the justices of the peace and police magistrates. 1. L.1849 , p. 62,63. 2. L.1933 , p. 616. 3. R.S.1874, p. 339,340; L.1881, p. 70. - 107 _ County Court (Next entry 158, p. 114) At the time of the organization of Sangamon County in 1821, the povrers of the judiciary in all counties nere administered only by the Justices of the peace, Ithe prohate judge, ^ and the circuit court. Later, a civil and criminal coui't -pith jurisdiction coextensive v/ith the county lines was established under the provisions of the Constitution of 1848 and legislation of 1849,^ The court created v;as the county court. This unit of county government vras established with a partial reversion to the dual function, administrative and judicial, of the local judiciary in Illinois under the Territorial Laws prior to 1818. The court was different from the territorial courts in that its composition varied for each of the t-710 functions. The judicial court was administered by the county judge, who was elected by the county electorate and comiriissioned by the Governor. His original four-year tenure of office has remained effective to the present,^ As the governing body, the court was made up of the county judge and two justices of the peace. Under the second constitution, complete separation of county business powers from the judicial could be had with the acceptance by the county electorate of an independent administrative body, the board of super- visors, established under tov.T:iship organization. This plan of government was not selected immediately, and Sangamon was governed by the dual county court until 1861, when the county board of supervisors became successor to the county court in its jurisdiction over county affairs and business, Jrom that date on, the county court has served only as a judicial court in Sangamon County, The county court as established in 1849 was vested with the same civil and criminal jurisdiction as the justices of the peace. The county judge was made conservator of the peace for the county. He was given the sajne power £ind authority as the circuit judge in preserving order in the court and punishing contempts offered the court while in session. Suits for sale of delinquent lands for taxes of 1848, and prior years, could be brought and presented in either the circuit or county court, but for taxes of subsequent years, the county court was given exclusive original juris- diction. The court also exercised jurisdiction equal with that of the circuit court over naturalization. In addition to its civil and criminal jurisdiction, the court was vested with all the powers and jurisdiction in probate matters which were vested prior to this date in the court of the probate justice. The court 1. Constitution of 1818, Art. IV, sec, 8; L,1819 , p, 192. 2. L,1821 , p. 119, 3. L.1819 . p. 380, 4. Constitution of 1848, Art, V, sec. 16; L.1849 , p, 62. 5. L,1849 . p. 62; R.S.1874 . p, 339; L.1953, p, 451. 6. L.1849 . p. 65, 7. Ibid, 8. Ibid., p, 126, 9. U.S.S. at Large, v, 2, p, 155, - 108 - County Court (Next entry 158, p. 114) was given concurrent jurisdiction with the circuit court in hearing and determining applications for the sale of real estate of deceased persons and for the payment of debts for the estate. 1 In 1902, when Sangamon County established a separate probate court, the county court lost this juris- diction. The law jurisdiction of the county court in Sangamon County from 1874 to the present, has been concurrent with that of the circuit court in that class of cases wherein the justices of the peace have jurisdiction where the value of the amount in controversy does not exceed $1,000,* in all cases of appeals from justices of the peace and police magistrates, and in all criminal offenses and misdemeanors where the punishment is not imprisonment in the penitentiary or death, ^ The county court also has original jurisdiction in matters relating to indigent mothers and juris- diction over insane persons not charged with crime, ° In Sangamon County the county and circuit courts have original juris- diction in cases of juvenile offenders. This jurisdiction is over matters dealing with dependent, neglected, and delinquent children. The authority includes pro-i/ision for the treatment, control, maintenance, adoption, and guardianship of such children, ° In this class of cases the juvenile probation officer functions as an assistant of the county court in the administration of justice. Provision was first made for a probation officer under the laws of 1899, This legis- lation provided for the appointment of probation officers by the court to serve without compensation from the public treasury and at the pleasure of the court, "^ In 1907 an eimendment to this act authorized the court to allow compensation to such officers in a sum to be set by the county board, but the power of the court to appoint probation officers to serve without pay was in no way abridged by this legislation.^ An amendment of 1925 provided that if more than one probation officer were appointed, one was to be designated the 1. L.1849 , p, 65, 2. Under the laws of 1872, the jurisdiction was in cases not exceeding |500, The revised statutes of 1874 and subsequent legislation ex- tended the jurisdiction to cases wherein the amount involved was not over ^1,000 ( L,1953 , p. 449,452), An amendment to an act of 1874 was passed on May 8, 1933, which extended the jurisdiction to $2,000, and a later amendment of the same session, passed Jvme 21, placed the jurisdiction in cases where the amount involved is not over $1,000, 3. R.S.1874 , p, 340; L,1877 , p. 77;- L.1933 , p, 448. 4. L.1915 , p. 127; L.1915 , p. 243; L.1921 , p. 164; L.1955 , p. 256. 5. L.1869 , p. 366; R.G.1874 ^, p. 685. 6. 1.1899 , p. 131-3 7,- L.1901 , p. :41-44; L.1905 , p. 152-56; L.1907 , p. 70-78. 7. L.1899 , p. 133. o. L.1907, p. 69,70. - 109 - County Court (Next entry 158, p. 114) dhief probation officer. To te eligible for the position of chief prolDation officer, the candidate was required to have had experience in social welfare work equivalent to one year spent in active practical welfare work, MiniEnici rates, based upon population, were established for the compensation of these officers, the county board to fix the a'nount. Where a county had only one probation officer, the salary rates were made to apply to that individual. For Sanga:.ion County, and others with nore than one hundred thousand and less than one hundred and fifty thousand inhabitants, the rate is set at a sun not less than $175 a month. The court, however, retains the power to appoint probation officers to serve without pay.-^ The officer \inder consideration malces investigation on order of the court and takes charge of the child before and after trial. He is required to be present at the court hearings in order that he may represent the interests of the child. This officer also furnishes information and assistance as required by the court. ^ Upon petition filed with the clerk of the court for the removal of a neglected or dependent child from the custody of its parent or guardian, process is issued for appearance. The summons may be served by the sheriff or the duly appointed probation officer. ^ At any time after the filing of the petition and pending final disposition, the court may allow the child to remain in the possession of its custodian, or in its home subject to the visitation of the probation officer; or the child may be ordered in custody of the probation officer."^ If upon hearing the case the co\art finds the child to be dependent or neglected, the court may commit the child to an association or institution, or allow the child to remain in his home subject to the visitation of the probation officer.'^ In a similar fashion the probation officer for adults, an appointee of the circuit court, assists the county court in the administration of justice among adult violators.^ In cases of delinquency, if the court finds any child to be delinquent, the court may commit the child to an institution or to the custody of the probation officer. The court may, upon its discretion, send juvenile offenders and vagrants to the state reform school rather than to the county jail,"^ Another probation officer, also an appointee of the county court, assists the court in mothers' pension cases. The state and county 1. L.1925 , p. 187,188. 2. L.1899 , p. 133; L.1925 , p. 187,188. 3. L.1899 , p. 132,133; L.1905 , p. 153,154; L.1907 , p. 72,73. 4. L.1907 , p. 74. 5. L,1923 , p. 180,181. 6. L.1911 , p. 280-82. 7. L.1907, p, 75. - 110 - County Coixrt (Next entry 158, p. 114) funds for indigent mathers ajid their children are administered 'by the county court, its appointed pro"bation officers, the county hoard with the assistance of the county clerk, the county treasurer, and the State Department of Puhlic V/elfare. The county court, however, is given original Jurisdiction in these natters.-^ A mother whose hushand is dead or incapacitated, or who is aban- doned by her husband, is entitled to the benefits of the mothers* pension fund. Such mother in need may file an application with the county court for relief. The case of the applicant is then investigated by the proba- tion officer under the direction of the court, A report and recommendation of the approval or disapproval of such application is then made by this officer to the court. If the applica- tion is approved, the probation officer or other person may file with the clerk of the court a written petition verified by affidavit setting forth the facts giving the court jurisdiction and other facts upon T;hich an order for relief is entered. Upon receipt of the petition, a surxmons is issued to the mother and the county board for appearance. The usual procedure is for the board to make a written appearance. Upon the hearing in court, the court may make an order upon the county board to pay monthly such money as may be necessary for the care of the mother and her child or children in accordance with the provisions of law. To carry out this procedure, the county court appoints the probation officer who serves during the pleasTiro of the court and is compensated for his services by the county in such anoiint as determined by the county board. As noted above, this officer investigates all applications for relief and makes a written report to the court. In addition to this duty, the probation officer makes quarterly visits to, and supervises under the direction of the court, the families to which such assistance has been granted, 2 The county board annually levies a tax on all taxable property to provide for the mothers' pension fund. The levy is made not in excess of two fifths of one mill on a dollar in Sangamon County, ^ In addition, the General Assembly, from time to time, maizes appropriations to the State Department of Public Welfare, which funds, in turn, are distributed to the several counties to supplement the pension fund. To become entitled to the state appropriation, the county must meet the standards of admin- istration set by the state agency. The county treasurer certifies to the state department an itemized statement, attested by the county clerk, of the money paid out during each quarter in accordance with the legislative 1. L. 1915 , p. 127; L.1915 , p. 243; L.1921 , p. 164; L.1955 , p, 256. 2. L,1955 , p. 194; L.1955 , p. 256. 3. L.1919 , p. 780,781; L.1927 , p. 196,197; L.1928 , First Sp. Sess., p. 3,4; L.193g , p. 194. - Ill - Covmty Court (Next entry 158, p. 114) provisions for this pension; and also certifies annually the total assess- ed valuation and amount of money raised "by tax levy for the mothers* pension fund.^ Jurisdiction in tlie election procedure is vested variously in the coimty toard, the county court, and the cotmty clerk. The Sangamon coimty court performs an important function in this procedure. In each city, village, and incorporated town adopting the act regulating elec- tions in such political units, there is a board of election commissioners composed of three appointees of the county coiirt who servo alternately for thrcG-year terms, 2 The election hoards have authority and are charged with the organization of election districts and precincts, the appointment of judges and clerks of election, the provision of election ballots, and the application of the rules and regulations for permanent registration and elections. 3 Otherwise, jurisdiction is vested in the county board, county co\irt, and county clerk. The county cotirt has original jurisdic- tion in election contests for certain county, district, and township offices.** Aiding in the settlement of questions arising in the course of the election procedure is the county officers electoral board. This body consists of the county judge as chairman, the county clerk, and the state's attorney.^ The several nomination papers for county offices are filed with the coTinty clerk and are considered valid unless objections are made within five days after the last d£2y for filing such papers. Objections to nominations are made to the county officers electoral board for any office of the county, park district, or other division coterminous with or less than the county and other than a city, village, incorporated town, or townsliip.^ The objector's petition is filed with the county clerk who presents the same together with the nomination papers or certificate before the electoral board.''' The petition contains the objector's name and resi- dence, nature of objection, the interest of the objector, and the relief sought of the board. 8 A notice of the hearing is sent to the candidate. Upon hearing the objections, the board renders a final decision by ma- jority vote. In the event the candidate whose nomination is protested is a member of the electoral board, the circuit judge is required to fill his place. 9 1. L.1935 , p. 259. 2. L.1885 , p. 142; L.1899 , p. 157; L.1917 , p. 445; L.1929 , p. 399; L.1933 , T». 534; L. 1955-36 , Fourth Sp. Sess., p. 33. 3. Ibid. 4. L. 1871-72 , p. 396. 5. L.1891 , p. 110; L.1953 . p. 552. 6. L.1891 , p. 110,111; L.1929 , p. 594. 7. L.1891 , p. Ill; L.1929 , p. 394; L.1935 , p. 552. 8. L.1929 , p. 394,395. 9. L.1935 , p. 552. - 112 - County Court (Next entry 158, p. 114) Under an act of 1933, hoxising corporations may be organized in Illinois for the express purpose of improving housing conditions.-'- Such corporations are subject to the s\iper\lsion and control of the State Housing Board. This state agency has aut?iority, after investigations and public hearings, to approve the acquisition of property and construction of housing projects. If the State Housing Board approves a project over the objections of ten percent of the property owners within a mile, but not included in the project, it must then file an application with the clerk of the county court to be submitted to the county judge for the confirmation of its approval. Such application is to contain copies of the findings and order of the board, transcript of testimony, description of the project and public spaces, state- ment of location, and reasons for approval by the board. The objectors to the project may file objections in the county court to the confirmation of such a project. The county judge then exaninos the application, objections, and any additional e-vidence before rendering a decision of "approved" or "not approved" on the application. ^ Appeals froLi the judgments and decisions of the county court may be taken to the circuit court. "^ To the appellate court or supreme court may be taken and prosecuted appeals and writs of error in proceedings for the sale of lands for taxes and special assessments, in all common law and attachment cases, and in cases of forcible detainer and forcible entry and detainer. Such appeals and writs of error are, when not otherwise pro- vided, taken and prosecuted in the same manner as appeals and writs of error from the circuit court. ^ The records of the county court are kept by its clerk. In Sangamon County the county clerk is ex-officio clerk of the county court. In addi- tion to the statutory records described below the clerk necessarily main- tains others in effecting the court's orders, ^ For the court the clerk keeps the following records: 1. Books of record of the proceedings and judgments of the court with alphabetical indexes by names of parties. Proceedings are recorded at length only in cases desig- nated by law or when the court, at the motion and as- sumption of expenses by one of the parties, so orders. In practice, the court record has been broken down from an early date into segregated types of proceedings and judgments. 1. L.1933, p. 396-415; L. 1935-34 , Third Sp. Sess., p. 167-74. 2. Ibid. 3. R.S.1874 , p. 339r L.1933 , p. 39C. 4. R.S.1874 , p. 339; L.1877 , p. 77; L.1881 , p. 66. 5. The form which such records take is generally determined by court order ( L.1849 , p. 66; R.S.1874 , p. 263), - 113 - County Court (Next entry 155, p. 114) 2. "Plaintiff-Defendant Index to Court Records" and "De- fendant-Plaintiff Index to Court Records", intended to be separate records, but frequently combined in a single volume with the txvo indexes segregated in each volume. 3. A general docket in which all suits are entered in the order they are commenced. 4. A judgment and execution docket containing a column for the entry of satisfaction or other disposition. In practice, an execution docket is frequently set up independently . 5. Additional dockets, designated as the clerk's, judge's, and bar docket. In practice, the bar docket has tended to drop out of use.l 6. A fee book in which costs and fees are to be entered under the proper title of the cause. In practice, separate series of volumes are maintained under these titles of causes. 7. Transcripts of proceedings in appeals from justices' courts, dockets thereof, and transcripts of judgment for liens, etc., from justices' courts. 8. Naturalization records including petitions, proceed- ings, final certificates, etc. The county courts in Illinois prior to 1906 met the requirement of Federal Statutes to exercise naturalization jurisdiction. 2 9. Original documents used in court hearings and determi- nations; of particular importance in the large number of cases where complete proceedings are not spread on court record. "5 10. Monthly reports of the varden of the county jail con- taining a list of all prisoners in his custody and shoTiTing the cause of commitment and names of persons by whom committed.'^ 1. The Civil Practice Act of 1933 grants authority to county courts, subject to rules promulgated by the supreme court and not incon- sistent with statutory requirements, to make such rules as they may deem expedient, regulating dockets and calendars of said court. L.1935 , p. 786). 2. U.S.S.at L arge, v. 2, p. 153j U.S.R.S. 1789-1874, p. 378. 3. R.S. 1845, p." 323,324,414,418, 419; L.1865 , p. 79,30; L. 1871-72, p. 325; R .S.1874 , p. 262,263,339; L.1877 , p. 77; L.1933, p. 448,451. U.S.S.at Large , v. 2, p. 153-55; U.S.R.S. 1789-1874 , p. 378-80; U.S.S.at Large, v. 34, part 1, p. 596-607; U.S.S.at Larg e, v. 44, part 2, p. 709,710. 4. R.S.1874, p. 616; L.1933, p. 678. - 114 - County Court - Proceedings (158-163) of Court Proceedings of Court 158. PLAIIITIFFS' - DEFEl-TDMTS' INDEX, 1872—. 8 v. (1-4, plaintiff; 1-4, defendant). Index to court records and files, showing nanes of plaintiff and defend- ant, nunter of case, type of action, tern date, voluine and pages of entry in JudgLient docket, fee "book, execution docket, and record "book, Arr, alph, "by nanes of plaintiff and defendant. Hdw. under pr. hdgs. 220 p. 18 X 12 X 2. Co. clk.'s off., 2nd fl. 159. COlfl.ION LAW FILES, 1872—. 297 f.b. Docunents in connon law cases including conplaints, surinonses, subpoenas, "bills, pleas, transcripts of evidence, orders of the co\irt, and appeals. Also contains ITonination Contest, 1908 — , entry 97, and Annexations (Papers), 1872-89, entry 171. Arr. by case no. For index, see entry 158. Hdw» , and hdw. and typed on pr. fn. 10 x 5 x 14. 147 f.b., 1872-1906, cir. clk.'s vlt., bsnt.; 57 f.b., 1907-20, co. clk.'s west vlt., bsnt.; 93 f.b., 1921 — , CO. clk.'s off., 2nd fl. 160. ADOPTION FILES, 1869--. 9 f.b. Petitions and orders for adoption, showing nanes of petitioner, child, clerk, and judge, dates of petition and adoption proceedings, and orders of court. Cases nunbered 5041-8962. 1869-1918, arr. alph. by nane of child; 1919 — , arr, by case no. Hdw. and typed on pr. fn. 10 x 5 x 14, Co. ct»,m., 2nd fl. 161. ADOPTIOIT IlIDEX, 1869--. 2 v. (l not nmibered, 1869-1918; 1 not nunbered, 1869 — ) . Index to Adoption Files, entry 160, showing nanes of child and persons naL:ing adoption, and file box nunber. Original volvine, 1869-1918, trans- scribed into current index. Arr. alph. by nane of child. 1869-1918, hdw.; 1869 — , hdw. under pr. hdgs. 30 - 200 p. 14 x 10 x i- - 15 x 10 x 1. 1 v., 1869-1918, cir. clk.'s vlt., bsnt.; 1 v., 1869 — , co. ct. rn., 2nd fl. 162. JUVEIIILE COURT RECORDS, 1903--. 77 f.b. Docunents pertaining to juvenile court cases, including petitions for adoption and court orders, showing case nunber, tern date, nane and age of juvenile, nanes of parents, appointed guardian, and judge, and date of filing. Arr. by cases nunbered 1-3711. Hdw. and typed on pr. fn. 10 X 5 X 12. 13 f.b., 1903-12, cir. clk.'s vlt., bsnt.; 64 f.b., 1913—, CO. ct. m., 2nd fl. 163. IlIDEX TO JUVENILE CASES, 1903~. 1 v. Index to Juvenile Court Records, entry 162, showing nane of juvenile and case n-unber. Arr. alph. by nane of child. Hdw. 50 p. 14 x 8 x •§■. Co. ct. rn., 2nd fl. - 115 - County Co\irt - Proceedings (164-170) of Cotirt 164. EXECUTIOIIS, 1887—. 12 f."b. Executions of judgments, showing naiaes of plaintiff, defendant, clerk, attorneys, sureties, and sheriff, date and amount of Judgment, damages, costs, and sheriff's fees, dates of issue and filing, and "book and page of entry in record. Arr. "by cases numtercd 516-4560. For index, see entry 158. Hdw., and hdw. and typed on pr. fn. 10 x 5 x 14. 9 f.t., 1887-1929, CO. clk.'s off., 2nd fl.; 3 f.t., 1930--, co. ct. rn., 2nd fl. 165. EXSCUTIOII ORDER BOOK, 1883—. 4 v. (l not numbered, 2-4). Record of orders for executions issued "by county clerk to sheriff, show- ing document niimter, names of sheriff, plaintiff, defendant, and plain- tiff's attorney, and date of order. Arr. chron. No index. 1883-1902, hdw.; 1903 — , typed on pr. fm. 1883-1902, writing illegible; paper very poor, 200 p. 14 X 8 X 1-?;. 1 v. not numlDered, v. 2, 1883-1911, co. clk.'s west vlt., bsmt.; v. 3, 4, 1912 — , co. clk.'s off., 2nd fl. 166. lOTEX TO IkSAIIE CASES, 1851—. 1 v. (l). Index to insanity cases, showing nar.ies of persons alleged insane, case num"ber, book and page of entry, and file niomber. Arr. alph. "by name of patient. Hd\7. under pr. hdgs. 150 p. 14 x 9 x 1. Co. ct, .m,, 2nd fl. 157. IITSAITE RECORDS, 1851—. 87 f.b. Original papers in insane cases, including writs of inquisition, petitions and hearings, statement of condition of patient, commission's report of findings, and warrants for commitment. Arr. by cases ntimbered 1-5290, For index, see entry 166. Hdw. and typed on pr. fm. 10 x 5 x 14, 30 f.b., 1851-1908, cir. clk.'s vlt., bsmt.; 57 f.b., 1909—, co. clk.'s off., 2nd fl. 168. INSAITITY RECORD, 1893—, 10 v, (l not numbered, 4-12). 1878-92 in Insane and Conservators' Record, entry 237. Record of insanity cases, showing date, names of alleged insane persons, petitioners, and witnesses, order of court, and institution to which sent, if committed. Also contains Record of Findings and Order of Feeble-Minded Cases, 1893-1914, entry 170. Arr. chron. For index, see entry 166. Hdw. on pr. fm. 150 p. 18 x 12 x It. Co. clk.'s off., 2nd fl. 169. FEEBLE-MINDED, 1928—. 2 f.b. (248, 395). Commission's reports on feeble-minded cases, showing date of hearing, case number, name of alleged feeble-minded person, personal and family history and statistics, names and testimony of witnesses, and decision of commission, Arr. chron. No index. Hdw. and typed on pr. fm. 10 x 5 x 14. Co. ct. rm., 2nd fl. 170. RECORD OF FINDINGS AND ORDER OF FEEBLE-MINDED CASES, 1915—. 2 v. (1, 2), 1893-1914 in Insanity Record, entry 168. Record of findings of commission in feeble-minded cases, showing date, court proceedings, names of patient, members of commission, judge, and clerk, and order of court. Arr. chron. Indexed alph. by name of patient. Hdw. on pr. fm. 250 p. 18 x 12 x 2. Co. ct. rm., 2nd fl. - 116 - County Court - Proceedings (171-176) of the Court 171. ANNEXATIONS (Papers), 1890—. 1 f.t. Last paper filed 1923. 1872-89 in Common Law Files, entry 159. Annexation papers, including subpoenas, poll liocks for special elections, petitions for and objections to annexation of villages adjacent to Sangamon County. Arr, chron. No index. Hdw. and typed. 10 x 5 x 14. Co. clk.'s off., 2nd fl. 172. COMMON LAW RECORD (Applications and Petitions for Special Assess- ments), 1895-1900. 1 f.b. Discontinued. Original applications and petitions of the City of Springfield to levy special assessments to pave streets, showing dates of application and petition, names of petitioners, amount of assessment to be levied, names and sections of streets to be paved, proceedings, and court orders. These records have been transcribed into volumes 7, 8, and 11 of Common Law Record (Criminal and Civil), entry 178. Arr. chron. No index. Hdw. 6^ X 4 X 10. Cir. clk.'s vlt., bsmt. 173. RAILROAD COlttiEMNATION, 1860-82. 3 f.b. Original petitions to condemn land for railroad right of way, and damage suits, showing dates, names of petitioners, plaintiffs, defendants, and witnesses, proceedings in court, legal description of property, verdict of jury, amounts of claims and awards, and date of filing. Arr. chron. No index. Hdw. 13 x 10 x 5. Co. clk.'s off,, 2nd fl. 174. LIMITED PARTl^RSHIP, 1883-94. 1 f.b. Discontinued, Limited partnership papers, including certificates of limited partnership, oaths, and certificates of publication, showing date, names of persons forming partnership, firm name, nature of business, duration of partner- ship, and remarks. Arr. chron. No index. Hdw. on pr. fm. 10 x 5 x 14. Writing, paper, and container poor. Co. clk.'s off., 2nd fl. 175. CONVEYANCES AND SUITS RELATING TO SANGAMON COUNTY, 1868-79. 1 f.b. Discontinued. Miscellaneous conveyances and documents in suits filed against Sangamon County; also contains certificates of stock of railroads, bills and claims of county home, highway bids, certificates of organization of churches and lodges, supervisors' resolutions, court opinions, and injunctions. Arr. chron. No index. Hdw. and hdw. on pr. fm. 4x6x9. Co. clk.'s off,, 2nd fl. 176. COUNTY COURT, CRIMINAL (Files), 1872--. 168 f.b. Documents in criminal cases, including bills of complaint, summonses, subpoenas, bonds, pleas, writs, transcripts of evidence, instructions to jury, verdicts, orders of the court, and appeals. Also contains Bastardy Records, 1889—, entry 177 and Recognizance (Bonds), 1872-1917, entry 196. Arr, by case no. For index, see entry 158. Hdw. on pr. fm. 10 x 5 x 14, 103 f.b., 1872-1907, cir. clk.'s vlt., bsmt.; 24 f.b,, 1908-13, co, clk.'s west vlt,, bsmt.; 41 f.b., 1914 — , co, clk,'s off,, 2nd fl. - 117 - Coiinty Court - Proceedings (177-182) of Court; Dockets 177. BASTAEDY RECORDS, 1874-83. 1 f .b. 1889 — in Cotmty Court, Criminal (Files), entry 176. Papers in bastardy cases,- including v/arrants for arrest, "bonds for recog- nizance, subpoenas for witness, and motions for dismissal. Arr. chron. No index. Hdw. on pr. fm. 12 x 1(J x 5. Cir. elk. 's vlt., bsmt. 178. CO!\C.ION LA"J RECORD (Criminal and Civil), 1872™. 38 v. (1-38). Record of common law and criminal cases, shorring case number, date, names of plaintiff, defendant, and attorneys, nature of case, proceedings, and final action of court. Volumes 7, 8, and 11 contain transcript of Common Lav/ Record (Applications and Petitions for Special Assessments), 18S5-1900, entry 172. Also contains Recognizance Record, 1872-lSOO, entry 197. Arr. chron. For index, see entry 158. 1872-1908, hdw.; 1909 — , typed. 400 p. 18 x 12 x 3. Co. clk.'s off., 2nd fl. 179. COUIITY COURT RECORD (Insolvency and Insane), 1883-95. 3 v. (l-o). Discontinued. Record of insolvency and insanity cases, shov/ing term date, names of. plaintiff, defendant, judge, state's attorney, sheriff, and clerk, nature of cause, proceedings of court, and final disposition of case. Arr. chron. No index. Hdw. 350 p. 15 x 14 x 2. Co. clk.'s off., 2nd fl. For other insanity records, see entry 168; insolvency records now kept by United States District Court, Springfield, Illinois. 180. COlJFESSIOilS IN TER},! TIIIE, 1894-1929. 3 v. (1-3).. Discontinued. Copies of confessions, showing names of plaintiff and defendant, date, amount and acknowledgment of judgment, and attorney's fees. Arr. chron. No index, Hdw. on pr. fm. 200 p. 18 x 12 x 1. Co. clk.'s vlt., bsmt. FojT other confession records, see entry 182. 181. CHAITEL MORTGAGE RECORD, 1918 2 v. Copies of chattel mortgages, acknowledged by justice of the peace or judges of the county court, shoi-^ing names of judge, justice of the peace, mortgagor, and mortgagee, description of property, consideration, terms and date of instinment, and dates of acknowledgment and recording. Arr. chron. Indexed alph. by names of mortgagor and mortgagee. Hdw. on pr. fm. 350 p. 16 X n X 2. Co. clk.'s off., 2nd fl. Dockets 182. JUDGE'S TRANSFER DOCKET, COMMON LAW, 1891—. 21 v. (5-21, 4 not numbered). Title varies: Judge's Docket, Law. 1860-90 in County Court Docket, entry 185. Transfer docket of common lav/ cases, shov/ing general number, names of attorneys, plaintiff, and defendant, cause of action, date, abstract of proceedings, and book and page of record. Subsequent to 1921, loose-_ leaf system used. Also contains. record of confessions in term time, subsequent to 1921; and Plea Record (Docket), 1928 — , entry 183. Arr,- chron. No index. Hdw, under pr. hdgs. 900 - 1200. p. 18 x 12 x 4 - 16 X 14 X 8. V. 5-2l» 2 not nujnbered, 1891-1930, co. clk.'s off., 2nd fl.; 2 V, not numbered, 1931 — , co. ct. rm., 2nd fl. - 118 - County Court - Dockets (183-189) 183. PLEa RECORD (Docket), 1903-27. 4 v. (1-4). 1928— in Judge's Transfer Docket, Conmon Law, entry 182. Notation of pleas entered in county court, shovdng names of judge, state's attorney, sheriff, clerk, and defendant, and date and nature of plea. Arr. chron. No index, Hdw. on pr. fm, 318 p. 18 x 11 x 1, V. 1, 1903-7, cir. clk.'s vlt., bsmt.; v. 2-4, 1908-27, co. clk.'s east vlt,, bsmt. 184. JUDGE'S TRAIJSFER DOCKET (Crininal), 1891—. 23 v. (1-21, 2 not numbered). Title varies: Judge's Criminal Docket, 1860-90 in Covuity Court Docket, entry 185, Transfer docket of criminal cases, shov/ing general number, names of at- torneys and defendant, cause of action, date, abstract bf proceedings, .and book and page of record. Arr. chron. Ho index, Hdw. under pr, hdgs. 700 - 1200 p. 16 x 14 x 5 - 16 x 14 x 8. V. 1, 1891-95, 12, 13, 1908-10, cir. clk.'s vlt., bsmt.; v. 2-11, 1896-1907, 14-21, 2 not num- bered, 1911—, CO. clk.'s off., 2nd fl. 185. COUNTY COURT DOCKET, 1860-90. 6 v, (4 not numbered, 3, 4). Discontinued. Title varies: Judge's Docrfcet, County Court, Docket of county court criminal and common law cases, showing term date, case number, names of plaintiff, defendant, and attorneys, type of action, date, and abstract of proceedings. Subsequently kept as Judge's Transfer Docket, Common Law, entry 182 and Judge's Transfer Docket (Crininal), entry, 184. Arr. chron. No index. Hdw. under pr. hdgs. 300 - 450 p. 16 X 12 X 2 - 16 X 10 X 1. 3 V. not numbered, 1860-74, co. clk.'s west vlt., bsmt.; 1 V, not numbered, v. 3, 4, 1875-90, cir. clk.'s vlt., bsmt, 186. GENERAL DOCIET OF CIVIL CASES, 1899—. 4 v. (1-4), General or clerk's docket of civil cases, shov;-ing term date, case number, names of attorneys, plaintiff, and defendant, court of appeal, action, and abstract of proceedings, Arr. chron. No index, Hdw, under pr. hdgs. 295 p. 16 X 11 X 1. V, 1, 2, 1899-1922, co. clk.'s off., 2nd fl,; v. 3, 4, 1923—, CO, ct. rm,, 2nd fl. 187. GENERAL DOCKET, CRIMINAL, 1908—. 2 v. (2, 3), General or clerk's docket of criminal oases, showing names of attorneys, plaintiff, and defendant, kind of action, abstract of proceedings, and dates of entry, Arr. chron. No. index, Hdw, \mder pr. hdgs. 300 p. 16 X 11 X 1. Co, ct, rn, , 2nd fl, 188. JUDGLEOT: docket, 1872 — , 8 v. (1-8), Docket of judgments by confession or default, showing names of plaintiff and defendant, date, kind of action, amounts of damages and costs, book and page of record, and remarks, Arr. alph. by name of person against v^hom judgment is entered. Indexed alph, by name of defendant, Hdw, vinder pr. hdgs. 400 p. 18 x 12 x 3, Co. clk.'s off., 2nd fl. 189. EXECUTION DOCKET, 1872—. 5 v. (2 not numbered, 1-3). Docket of executions, showing names of plaintiff and defendant, type of action, dates of commencement end disposal, amount of judgment, judgment docket and tee book, and pages of entry, number of execution, and satis- fdction, Arr, chron, Hdw. on pr, fm, 310 p. 18 x 12 x 2. Co. clk.'s off,, 2nd fl. - 119 - County Court - Fee Books; (190-195) Reports to Court 190. EXECUTION DOCKET INDEX, 1872 — . 2 v. (l, 2). Index to Execution Docket, entry 189, showing names of plaintiff and de- fendant, kind of action, dates of commenccinent and disposal, amount of judgment, judgment docket and fee book numbers, and pages of entry, number of execution, and disposition. Arr, alph. by name of person against -whom judgment is entered. Hdw. under pr. hdgs. 50 p. 14 x 8 x ^m Co. ct. rm., 2nd fl. 191. mSAKITY DOCKETS, 1893 — . 7 v. (1-7), Dockets of insanity cases, shov/ing term date, order of notice of hearing, dates of writ, return, verdict, and filing, names of alleged insane person, petitioner, witnesses, physician, person making affidavit, attorney, and jurors, place of hearing, nature of notice served on defendant, sex of patient, abstract of proceedings, and orders of the court. Also contains Feeble-minded Docket, 1893-1914, entrj' 193. Arr. ohron. For index, see entry 166. Hdw. 350 p. 18 x 12 x 3. Co. clk.'s off., 2nd fl, 192. JUDGE'S JUVENILE DOCKET, 1903--. 6 v. (1-6), Docket and record of juvenile cases, showing general n-omber, names of children, petitioner, parents, guardian, probation officer, and judges, cause of action, history of case, abstract of proceedings, and orders of court. Arr. chron. Indexed alph. by name of child. Hdw. on pr. fta. 300 p. 18 X 12 X 2, V. 1, 2, 4-6, 1903-9, 1916--, co. ct. rm., 2nd fl.; V. 3, 1910-15, CO. clk.'s off., 2nd fl. 193. FEEBLE-MDIDED DOCKET, 1915—. 3 v. (1-3). 1893-1914 in In- sanity Dockets, entry 191. Docket of proceedings in feeble-minded cases, showing names cf persjn alleged to be feeble-minded and physician, history cf case and family, term n'umber, date, and orders of court. Arr. chron. Indexed alph. by name of patient. Hdv;-. under pr. hdgs. 200 p. 18 x 12 x 2. Co. ct. rm., 2nd fl. Fee Books 194. COUNTY COURT FEE BOOK, 1872 — . 25 v. (1-25). Register of common law and criminal fees, shov^ing case number, names of plaintiff, defendant, attorneys, and vrLtnesses, date, and amounts of cost and fees. Also contains County Court Alimony Case Book, 1872-1921, entry 215. Arr. by case no. Indexed alph. by name of defendant. Hdw, under pr. hdgs. 700 p. 18 x 12 x 2. Co. clk.'s off., 2nd fl. Reports to the Court 195. MAGISTRATE REPORTS TO COUNTY COURT, 1890-95. 1 f,b. Reports submitted by magistrates, showing date, amount of fines, names »f persons fined and officers charged v^ith collection, and amounts collected and transmitted. Arr. chron. No index. Hdv;. 10 x 5 x 14, Co, clk.'s off,, 2nd fl. For other magistrate reports, see entry 311. - 120 - County Court - Bondsj Probation (196-200) Bonds 196. RECOGNIZANCE (Bonds), 1918--. 3 f.b. 1872-1917 in County Court, Criminal (Files), entry 176. Recognizance bonds showing naraes of plaintiff, defendant, and sureties, date, amount, and condition of bond, nature of cause or offense, and certification with date and signature of sheriff. Arr. chron. No in- dex. Hdw. on pr. fm, 10 x 5 x 14. 2 f.b., 1918-26, co. clk.'s off., 2nd fl.; 1 f.b., 1927--, co. ct. rm., 2nd fl. 197. RECOGNIZANCE RECORD, 1901—. 5 v. (1-5). 1872-1900 in Common Law Record (Criminal and Civil), entry 178. Record of recognizance bonds, shomng names of plaintiff, defendant, principal, and sureties, amount and date of bond, and acknowledgment. Arr. chron. Indexed alph. by name of defendant. Hdw. on pr. fm. 336 p. 12 X 18 X 2, V. 1, 2, 1901-18, co. clk.'s off., 2nd fl.; v. 3, 4, 1919- 32, CO. clk.'s west vlt., bsmt.; v. 5, 1933 — , co. ct. rm., 2nd fl. Probation Juvenile (See also entries 192, 350) 198. INDEX TO CASES, 1915 — . 1 f.b. Index to juvenile cases, showing name of juvenile, case number, and date placed on probation. Arr. alph. by name of juvenile. Tjrped on file cards. 5 x 6 x 12, Juv. probn. off., 2nd fl, 199. OLD CASES, 1915—. 5 f.b. Prior records destroyed. Juvenile case records of supervision and family investigations, showing case number, names of child, parents, probation officer, investigator, and guardian, personal and statistical particulars, complaint, charge, condition of probation, court and school history, investigation reports, and chronological record of supervision. Also contains Inactive Cases, 1915-27, entry 201. Arr. alph. b;/ name of juvenile. For index, see entry 198. Hdw, and typed under pr. hdgs. 12 x 14 x 26. Juv. probn. off., 2nd fl. 200. ACTIVE CASES, 1928 — . 1 f.b. Juvenile case records of supervision and family investigation, showing case number, names of child, parents, probation officer, investigator, and gi^ardian, personal and statistical particulars, complaint, condition of probation, court and school history, investigation report, and chronological record of supervision. Arr. alph, by name of juvenile. For index, see entry 198. Hdvif. and typed under pr. hdgs. 12 x 14 x 26. Juv. probn. off., 2nd fl. - 121 - Coxinty Co\irt - Probation (201-207) 201. INACTIVE CASES, 1928—. 1 f.b. 1915-27 in Old Cases, entry 199. Record of inactive cases of children who have teen placed with semi- public agencies, shov;ing case number, names of child and agency, court and school history, investigation report, and amounts contributed by the county. Arr. alph, by surname of child. For index, see entry 198, Hdw. and typed iinder pr, hdgs. 12 x 14 x 26. Juv. probn, off., 2nd fl. Mothers' Pension (See also entries 330, 351) 202. INDEX TO CASE RECORD (Mothers' Pension), 1913--. 2 f,b. Card index to case records, showing ponnion fund juid case numbers, name and address of pensioner, and dates of application and disposal of case. Arr, alph. by name of pensioner. Typed on file cards. 6 x 8 x 14, Mothers' pension off., 2nd fl. 203. CASES DISPOSED OF, 1913—. 16 f.b. Documents in mothers' pension cases no longer active, including family history, application and petition to county court with endorsements, investigator's report, court decree, and budget record* Arrco by case no. For index, see entry 202. Hdw. and typed under pr. hdgs, and hdw, and typed on pr. fm. 12 x 4 x 14. Mothers' pension off., 2nd fl, 204. CASE RECORD (Active), 1923—, 4 f.b. Docximents in mothers' pension case records including family history, ap- plication and petition to county court with endorsements, investigator's report, court decree, and budget record, Arr. by case no. For index, see entry 202. Hdw. and typed under pr. hdgs. and hdw. and typed on pr, fn, 12 X 4 X 14. Mothers' pension off,, 2nd fl. 205. APPLICATION (Rejected), 1913—, 12 f.d. Rejected applications for mothers' pension, shovdng name and address of applicant, personal and statistical particulars, endorsements, and investigator's report. Arr. alph. by name of petitioner. No index, Hdw. and typed on pr, fm, 2 x 12 x 18, Mothers' pension off,, 2nd fl, 206. NSW APPLICATIONS, 1937—. 1 f.b. Applications for mothers' pension, showing date of application, name and address of applicant, personal and statistical particulars, endorse- ments, and petition to county court, Arr. chron. No index. Typed on pr, fn, 12 X 4 X 14, Mothers' pension off,, 2nd fl, 207. MOTHERS' PENSION FUND, 1913—, 1 v. Register of pensions paid to mothers, showing date, case number, county clerk's and treasurer's register numbers, nai-ie of claimant, amount of payment, and signature of recipient, Arr. chron. For index, see entry 202. Typed iinder pr, hdgs, 525 p. 12 x 14 x 4. Mothers' pension off., 2nd fl. - 122 - County Court - Naturalization; (208-213) Office Transactions Naturalization (See also entries 292-294) 208. IIATURALIZATIOi: PAPERS, 1860-1904. 28 f.b. Miscellaneous naturalization papers, including petitions, oaths, declara- ations of intention, and final papers. Arr. by document no. No index. Hdw. on pr. fm. Vfriting, paper, and containers poor. 8 x 4 x 10. Cir. clk.'s vlt., bsmt, 209. NATURALIZATION RECORD - FIRST PAPERS, 1859-1906. 1 v. 1907— kept by United States District Court, Springfield, Illinois. Copies of declarations of intentions, showing na^jies of alien, clerk, and witnesses, dates of petition and filing, reniinciation of allegiance to foreign power, and attestation of clerk. Arr, chron. Indexed alph. by name of alien. Hdw. on pr . fn. 632 p. 15 x 10 x 2-|-. Co. clk.'s off,, 2nd fl. 210. ADULT NATURALIZATION RECORD - FINAL, 1860-1906. 4 v. (1-3, 5). 1907 — kept by United States District Court, Springfield, Illinois. Copies of naturalization certificates, showing names of alien, clerk, v^itnesses, and judge, oath of allegiance, renunciation of allegiance to foreign power, order of court granting citizenship, and date sworn in as citizen. Arr. chron. Indexed alph, by name of alien. Hdw, on pr. fm. 444 p. 15 X 10 X 2. Co, clk.'s off., 2nd fl. 211. NATURALIZATION RECORD - MINORS' FINAL PAPERS, 1892-1906. 3 v. (1 not numbered, 6, 7), 1907 — kept by United States District Court, Springfield, Illinois, Naturalization record of minors, showing term date, names of minor, judge, sneriff, state's attorney, witnesses, and clerk, date of allegiance, and dates of oath, certificate, and filing. Arr. chron. Indexed alph. by name of alien. Kdv/. on pr. fm. Paper poor. 450 p. 15x10x2. Co. elk. 's off., 2nd fl, 212. JUDGE'S DOCKET, NATURALIZATION, 1676-1906. 2 v. (l, 2). 1907— kept by United States District Court, Springfield, Illinois. Docket of proceedings in naturalization cases, showing names of alien, witnesses, judge, and clerk, dates of application and docket entries, nativity and age of alien, and final disposition of case. Arr, chron. Indexed alph. by name of alien. Hdw, under pr. hdgs. 340 p. 18 x 12 x 2. Co. clk.'s off., 2nd fl. Office Transactions 213. MISCELLANEOUS RECEIPTS, 1921-25. 1 f.b. Discontinued. Duplicate copies of fee bills issued in county court for various debts, damages, interest, and case costs, with history of case attached, show- ing names of plaintiff and defendant, dates, amounts, and remarks. Arr. chron. No index. Hdw. 10 x 5 x 14 . Co. clk.'s off., 2nd fl. - 123 - Probate Court 214. (ALIMOI^rY MD SEPAPjITE MIHTEiTMCE ACCOUiv'TS), 1910—. 2 v. Record of receipts and disbursements for alimony and separate maintenance judgments, showing date, names of plaintiff and defendant, book and page of entry, amounts received and disbiirsed, check number, to whom paid, and remarks. Arr. chron. Indexed alph. by name of defendant. Hdw. 150 p. 14 X 9 X 1. Co. elk. 's off., 2nd fl. For prior receipts, see entry 194; for prior disbursements, see entry 5. 215. COUi'TY COURT ALIMOITT CASE BOOK, 1922-. 1 v. (A). 1872-1921 in Coimty Court Fee Book, entry 194. Record of payments made to clerk of county court for separate maintenance, and for care of children in bastardy cases, showing names of persons paid and by ;vhom, for whose benefit, and date and amount of payment, Arr. chron. Indexed alph. by name of defendan.t. Hdw. under pr. hdgs. 638 p. 18 X 12 X 2. Co. ct. rm., 2nd fl. V. PROBATE COURT Jurisdiction in probate matters in Saaigamon County was vested in a separate probate court from 1821 to 1837. The judge of probate was ap- pointed by the General Assembly and held office during good behavior.^ In 1837 it \7as provided that the probate court be held in each county by a probate justice who xras elected by the coxmty electorate for a four-year term;2 the term was reduced in 1845 to two years. ^ The jurisdiction of the probate court was transferred to the newly crsated county court in 1849. This situation remained unchanged in all counties throughout the second constitutional period. In 1870 the State of Illinois adopted a new consti- tution v/hich authorized the General Assembly to provide for the establish- ment of a separate probate court in counties having a population of more than fifty thousand,"^ The enabling legislation, enacted seven years later, set the population requirement at one hundred thousand; 6 in 1881 the figure was reduced to seventy thousand.'^ Present legislation makes the establish- ment of a separate probate court mandatory in counties having eight-five thousand or more inhabitants, and optional in those counties with a popu- 1. L.1321 , p. 119; L.1823 , p. 132; L.1825 , p. 87. 2. L. 1836-37 , p. 176. 3. R.S.1845 , p. 425. 4. Constitution of 1848, Art. V, sec. 16,18; L.1849 , p. 65. 5. Constitution of 1870, Art. VI, sec. 20. 6. L.1877 , p. 79. 7. L.1881 , p. 72. - 124 - Probate Court (Next entry 216, p. 128)' lation of between seventy thousand and eighty-five thousand.-'- Sangamon County attained the lov/er population requirement in 1900, and a separate probate court was established in 1902. The court's incjunbent, the probate judge, is required by constitu-tional provision and subsequent legislation to be elected at the sane time and in the same manner as the county judge. His term of office is four years. Originally his salary was fixed by the county board; ^ hcvever, in 1925, it was provided that in counties ha.ving less than five hundred thousand in- habitants the salary of the probate judge should be $5,000 a year, payable in monthly installments from the county treasury. 4 When a vacancy occurs in the office of. probate judge and the unexpired terra is less than one year, the Governor fills the vacancy by appoir.traent, otherwise, a new election is held.^ As enunciated by the present constitution and the enabling legislar- tion the jurisdiction of the court extends to all probate matters, the settlement of estates of deceased persons, the appointment of guardians and conservators and settlements of their accounts; in all matters relat- ing to apprentices, and in cases of sales of real estate of deceased per- sons for payment of debts. ° Originally, the court was required to hold monthly sessions; however, since 1933 there have been no stated terms, the court being alwa;/-s open for the transaction of probate and other business, except that the court may adjourn from tim.e to time at its discretion. 8 The court is given power to icipanel a jury for the trial of issues or matters of fact in any matter pending before it and h-as power to compel the attendance of jurors and witnesses.^ County and probate judges may interchange with each other, hold court for each other and perform each other's d-uties in their o^Tn or any other county when necessary or convenient.-'-'-' The probate judge is prohibited from acting as attorney or solicitor for an;'' administrator, ex- ecutor, heirs, or other person (unless an officer of the court) interested in the estate of aiv deceased person, or to aid, advise, or assist in the preparation of any petition, report, or other document which is to be filed or recorded in the court in which he is judge.-'--'- When the probate judge is 1. L.1953 , p. 458. 2. Constitution of 1870, Art. VI, sec. 20; L.1877 , p. 80. 3. L.1877 , p. 83. 4. L.1925 , p. 336. 5. L.1377 , p. 84. 6. Constitution of 1870, Art. VI, sec. 20; L.1877 , p. 80. 7. L.1877 , p. 80. 8. L.1933 . p. 459. 9. L.1877 , p. 80; L.1933 , p. 460. 10. L.1903 , p. 153. 11. L.1917, p. 327,328. - 125 - Protate Couxt (Next entry 215, p. 128) an interested party in any estate to be probated in his coiirt, the county judge shall have Jurisdiction in the matter -unless he shall also he inter- ested, in which case the matter is taken to the circuit court of the county for prohateo If, however, the probate judge is interested only as a creditor, no change miiy be niade except in relation to his claim, 1 Appeals may be taicen from the final orders, judgments, and decrees of the probate court to the circuit court of the county except in pro- ceedings in applications of executors, administrators, guardians, and conservators for the sale of real estatco The appellant must give bond and security in such anount and upon such condition as the court shall require, 2 Aiding the court in its jurisdiction over the administration of intestate estates and the guardianship of minors, are, respectively, the public administrator and the public guardian. Each officer is appointed quadrennially by the Governor with the advice and consent of the senate. The public administrator and public guardian are required to enter into bonds set and approved by the probate coiort in sums not less thoji $5,0000*5 Their duties are performed under the direction and orders of the court. The records that result from their prescribed duties appeal' among the records of the court with those of other admin- istrators, executors, and guardians. When there is no relative or creditor who will administer an intes- tate estate, the court commits the administration to the public adminis- trator upon application of any person interested in the deceased estate,^ If a v/idow, next of kin, or creditor of the deceased appears within six months after the adm.inistration is granted to the public administrator, the court then revokes its grant of administration to the public adminis- trator and orders letters of administration granted to such person inter- ested in the estate. If, after all debts and charges against the estate which have been presented T.rithin two years after the administration of the estate was committed to such public administrator are fully paid, any balance of the intestate estate remains, the administrator causes a notice to be published requiring persons still hav/lng claims against the estate to present them to the county ccoi't within six months. If no claims are presented, the balance is paid into the county treasury, upon the expiration of the six-month period, the county remaining answerable to any fut-urc claims,^ 1. Lol877, p, 81; L.1953 , p. 460. 2. 1,1877, -D. 81, 3. L,i825 , p. 70-72; R.L.1829, p. 208; R.L.1833 , p. 627,628; R.S.1845 , p. 548; Lc 1871-72 , p. 89; L.1881 , p. 3; L.1889 , p. 165. 4. R.L.185 3, p. 628; U.S. 1845, p. 548; L. 1871-72 , p. 89. 5. R.S.1845. p. 549; Lo 1871-72, p. 89,90. - 126 - Probate Court (Next entry 216, p. 128) As already noted, the court has authority to appoint guardians of minor heirs of deceased persons. ^ In cases where the minor is under fourteen years of age the court appoints his guardian. IVhen the minor is over fourteen he may nominate his own guardian, subject to the approval of the court, 2 Under the direction of the court, the guardian is respon- sible for the custody, nurture, and tuition of his -ward and the care and management of his estate. The court may assign the guardianship of the estate to one guardian and the custody and tuition of the -ward to another. 3 Within sixty days after his appointment, the fuardian returns to the probate court a complete inventory of the real and personal estate of the -ward in the form prescribed by law. 4 At the end of the first year of his appoint- ment, and every three years thereafter, he makes a settlement of his ac- counts. TiTThen his trust is completed or upon the death of the ward, the guardian makes final settlement and delivers over to persons entitled to them, the property and papers in his hands as guardian. 5 Upon failure of a guardian appointed by the court to act within three months in this capacity, the court commits the guardianship of the minor to the public guardian. ° The latter 's records appear with those of other guardians. Jurisdiction in the matter of appointing conservntors for the estates of lunatics, idiots, spendthrifts, and drunkards is vested in the probate court in all counties ma.intaining a separate probate court,''' In any county having a population of more than seventy thousand and less than two hundred thousand, the judge of the probate court may appoint a shorthand reporter to take full stenographic notes of the evidence in making proofs of heirships, in the probating of wills, and in all other cases coming before the court when so directed by the judge. Such re- porter holds his position at the pleasure of the judge, but his term of service may not extend beyond that of the appointing judge. 8 Another ministerial officer of the court is the sheriff who is required to attend, in person or by deputy, all sessions of the court, to preserve order, and execute all legal commands and process. 9 The early probate judge, 1821 to 1837, and tho probate justice, 1837 to 1849, each performed the ministerial function of the probate clerk. 10 1'Vhon probate jurisdiction ;vas transferred to the county court at its croa- 1. L.1831, p. 100; L.1835, p. 36; R.S.1845, p. i L.1919, p. 583; L.1931, p. 618; L.1937, p, 6( 2, Ibid. 3. L. 1871-72, p. 469; L.1877, p. 114. 4. L.1919, p. 582; L.1933, p. 644. 5. L. 1871-72, p. 471; L.1919 p. 583; L.1929, p. 6. L,1889, p. 165. 7. L.1919, p. 593; R.S.1937, p. 1981. 8. L.1919, p. 417. 9. L.1877, p. 81. 10. L.1821, p. 119,120; R.L.1829, p. 215; L.1831, 265,266; L. 1873-74, p. 107; 506. p. 192; R.S.1845, p. 427, 428. - 127 - Probate Court (Next entry 216, p. 128) tion in 1849, the clerk of that court served as ex-officio prohate clerk, 1 This situation obtained in Sangamon County until 1902 when a separate pro- hate court was established. Since that year, by statutory provision, 2 the court has had its own clerk, an elected officer whose term of office, like that of the probate judge, is four years. He is required to give bond with two or more sureties, to be approved by the probate judge, in the sum of not less than $5,000."^ The clerk is required to attend all sessions of court, issue all process, preserve all the files and papers of the court, make, keep, and preserve complete records of all the proceedings and de- terminations of the court, and perform all other duties pertaining to his office as required by law or rules and orders of his court. Ho is re- quired to enter of record all judgments, decrees, and orders of the court. In the performance of these duties he may, when necessary, appoint depu- ties for whose acts he is responsible,'* In all matters concerning the probate of estates of deceased persons, the granting of letters testa- mentary or of administration, letters of guardianship, the manner of keep- ing court records, the form of docket entries, journals, fee books, mem- orandioms, and process, and the recording of papers and documents, the clerk is required to be governed by and follow all laws concerning similar matters in the county court of the state, 5 The major records of the probate court kept by the clerk are the fol- lowing: 1, Journal of all judicial proceedings and determinations of the judge . 2, A judgment docket with a direct and an indirect index: former, by name of claimant against estate; latter, by estate. In practice, the requirement of two indexes often leads to two dockets. 3, Books for recordation of bonds and letters of administrat- ors, executors, guardians, and conservators; appraisement and sale bills; widows' relinquishment and selection of property; wills and their probate; annual and final reports of administrators, executors, guardians, and conservators. Generally, each category of these probate business matters is recorded separately, but the segregation is not always carefully maintained, 4, Separate dockets of unsettled estates and claims against estates, and a ledger of the accounts of executors, ad- ministrators, and guardians. Note that the dockets of pro- bate business matters are separated from dockets of court 1. Constitution of 1848, Art. V, sec. 16,18; L.1649 , p, 63-65; R.S.ie74 , p. 339,340. 2. L.1877 , p. 82. 3. Ibid. 4. Ibid. 5. Ibid., p. 83 - 128 - Pro"bate Court - General Indexes; (216-219) Proceedings of Court proceeding's, just as are the books of recordation of the two categories; the intention of the law to make this distinction is fxxrthcr sho^m in its granting the clerk, during vacation of the court, povfcr to receive petitions, accept "bonds, grajnt letters testamentary, etc. 5, '.Files of original documents not subject to recordation; indexes to such; records of office transactions in pur- suance of the court's orders to the clerk, necessary in the latter' s settlement with that body. Gcnera.l Indexes 216. GEITERAL INDEX TO ESTATES, 1821--. 13 v. (l-lo). Index to probate records, shQwing names of deceased, administrator, bondsmen, mdow,. and heirs, summary of proceedings, case number, and book and page of entry. Arr. ''ay case no. Hdvr. under pr. hdgs. 600 p. 18 X 14 X 2. Pro. elk. 's off., 2nd fl, 217. MINORS' GEtlEEAL INDEX, 1845—. 3 v. (1-3). General index showing names of minor, sureties, guardian, and coriservator, dates of letters, filing of inventory, ajid approval, amount and date of bond, book and page of entry, aoid case numbers. Arr. by case no. Hdw. under pr. hdgs. 341 p. 18 x 12 x 2. Pro. elk. ' s off., 2nd fl. Proceedings of Court 218. (PROBATE FILES - ADMINISTRATORS AST) EXECUTORS), 1821—. 1100 f.b. Administrators' and executors' documents in probate cases, including: petitions for probate of wills and letters of administration, court orders admitting wills to probate, proof of heirship, bonds of administrators and executors, appointment of appraisers and appraisers' bills, "idows' awards, inheritance tax papers, notices for dates of adjustments, certifi- cates of publication, orders to sell personal and real property, and cur- rent and final reports. Arr. by cases numbered 1-16708. Hdw. and hdw. and typed on pr. fm. 10 x 5 x 14. Pro, elk. 's off., 2nd fl. 91 519. INDEX TO ESTATES, 1821—. 1 v. Index to (Probate Files - Administrators and Executors), entry 218, showing names of estate, administrator, and executor, and case number. Arr. alph. by name of estate. Typed under pr. hdgs. 1500 p. 13 X 12 X 5. Pro. elk. 's off., 2nd fl. 1. L.1821 , p. 119,120; R.L.1829 ,.p. 215,231; R.L.1837 , p. 429; R.S.1845 , p. 427,428; L.1851 . p. 193; L.1859 , p. 92-94; R.S.1874 , p. 260-65; L.1877 , p. 63; L.1933, p. 293. - 129 - Probate Court - Proceedings (220-225) of Court 220. (PROBATE FILES - CONSERVATORS AND GUARDIANS ), 1821—. 223 f.b. , Files of guardians' and conservators' papers, including petitions for Qua*' appointment, bonds, petitions for authority to disburse funds, inven- ^ , ^ tories, and current and final reports. Cases numbered 1-5491. Arr. ^^j^sA. I chron. Hdw. and typed on pr , fm. 10 x 5 x 14 . Pro. clk.'s off., -njL » '3f 2nd fl. '^ 221. INDEX TO GU/lRDIA1JSKIP AND CONSERVATORSHIP (Files), 1821—. 1 v. Index to (Probate Files - Conservators and Guardians), entry 220, show- ing names of v/ard, guardian or conservator, and case number. Arr. alph. by name of agent. Typed under pr. hdgs, 800 p. 14 x 12 x 4. Pro. clk.'s off., 2nd fl. 222. INSOLVENCY, 1832-99. 34 f.bV Discontinued. Subsequently M^ kept by United States District Co\irt, Springfield, Illinois. <>\ vx Documents in insolvent estate matters, including inventories of estates, Lf^m^C assignees' bonds, claL'ns, petitions for personal exemption, proofs of ^ issuing notices by mail, copies of decrees ordering sales of real es- ..^*--*-*'*^ tate, petitions for leave to sell accounts and notes, lists of creditor C*^^ receipts for debts paid, reports of sales of real estate, and petitions of assignees for orders to pay dividends to creditors. Case numbers 2400-2499. 1832-78, arr. chron,; 1879-99, arr. by case no. 1832-77, no index; for index, 1878-99, see entry 223. Hdw. on pr. fm. 8 X 4 X 12. Cir. clk.'s vlt., bsmt. 223. INDEX TO INSOLVENT ESTATE, 1878-99. 1 v. Index to Insolvency, entry 222, showing name of estate and case number, Arr. alph, by name of estate. Hdw. Binding poor. 27 p, 13 x 8 x g. Pro. clk.'s off., 2nd fl, 224. (PROBATE FILES - FOREIGN TIVILLS ), 1914—, 1 f,b. Copies of v/ills, proofs of death, letters of executorship, petitions for release of executors, decrees discharging executor, and certificates of register of v;ill by clerk of the court. Arr. chron. No index, Hdw, and typed on pr, fm, 10 x 5 x 14. Pro. clk.'s off., 2nd fl. For foreign mil record, see entry 230, 225. PROBATE RECORDS, 1821—. 137 v. (B-D, F-I, IJ, K-M, 1-126). ^^^^ Probate records showing case number, term of court, dates of appoint- ment, petitions for letters of administrator, executor, guardian, and conservator, approval of inventory, appraisement bill, petition to sell property, reports of sales, accounts current, amounts of receipts and disbursements, final report of hearing, and orders of court. Minute Books, entry 227, transcribed into this record. Also contains Insol- vent Estate Record, 1821-77, entry 226; Record of Wills, 1821-49, entry 229; Adiainistrators' Bond Record, Sale of Real Estate, 1821-90, entry 232; and Report of Sale of Real Estate, 1821-1916, entry 244, Arr, chron. Indexed alph, by name of estate; for sep, index, see entries 216, 217. 1821-94, hdw.; 1895—, typed. 150 - 600 p. 12 x 8 x 1 - 18 X 12 X 2. Pro. clk.'s off., 2nd fl. I^r^- - 130 - Protate Court - Probate (226-231) Business 226. INSOLVEIT ESTATE RECORD, 1878—. 1 v. (A) . 1821-77 in Probate Records, entry 225. Record of insolvent estate cases, shov/ing condition of estate, court order to declare est&te insolvent, orders to administrator to turn over all residue and property, ozid oath and di schrv.'gc of adninistrator. Arr, chron. Indexed alph. by name of estate. Hdw. on pr. fm, 650 p. 18 X 11 X 3. Pro. elk. -s off., 2nd fl. 227. MimJTE BOOKS, 1900—. 52 v. Minutes of proceedings of probate court, showing name of deceased, action taken, proof of adjustment of claims, petition for proof of heirship, and report on sale of real estate. This record has been transcribed into Probate Records, entry 225. Arr. chron. No index. Hdw. 200 p, 14 X 10 X 2. Pro. clk.'s off., 2nd fl. 228. OBJECTIONS TO CLAIMS, 1881-1904, 1 v. Discontinued. Record of objections to claims, showing case number, names of claimant, estate, and atoinistrator, dates of hearing and filing, amount of claim, and action of court. Arr. chron. Indexed alph. by name of claimant, Hdw. under pr. hdgs. 250 p. 18 x 12 x 2. Pro. clk.'s off,, 2nd fl. Por claim docket, see entry 250, Probate Business Wills, Bonds, Letters (See also entries 218, 224) 229, RECORD OF WILLS, 1850—. 26 v. (1-25), 1821-49 in Probate Records, entry 225. Record of last wills and testaments, showing name of deceased, appoint- ment of executor, date and amount of bond, ojid inventorj"- of estate. Also contains Foreign Will Record, 1850-1913, entry 230. Arr. chron. Indexed alph. by name of estate. 1350-1913, hdw.; 1914 — , typed, 600 p, 18 X 12 X 2. Pro. clk.'s off., 2nd fl. 230, FOREIGN WILL RECORD, 1914—. 1 v. 1850-1913 in Record of Wills, entry 229. Copies of foreign wills, showing names of judge, county, and estate, orders of court, decree of distribution, and signature of clerk of county from which forwarded. Arr. chron. Indexed alph. by name of estate. Typed on pr» fm. 208 p. 18 x 12 x 1^, Pro. cllc.'s off.i 2nd fl. 231, ADMINISTRATORS' BONDS, LETTERS, AND OATH, 1658~. 14 v. (1-14), Copies of bond, letters of administration, and oath of administrator, showing names of estate, administrator, and sureties. Arr. chron. Indexed alph. by name of estate. Hdw. on pr. fm. 400 p. 18 x 12 x 2. Pro. clk.'s off., 2nd fl. - 131 - Probate Court - Probate (233-237) Business 232. ADMINISTRATORS* BOOT RECORD, SALE OF REAL ESTATE, 1891—. 2 V. (A, B), 1821-90 in Probate Records, entry 225. Copies of administrators' bonds for sale of real estate, showing names of administrator, Judge, bondsmen, court, and purchaser, amount, date, and obligation of bond, legal description of real estate, terms, amount, and date of sale. Arr. chron. Indexed alph, by name of estate. Hdw. on pr, fn. Binding poor. 340 p. 18 x 12 x 1-g-. Pro. clk.'s off., 2nd fl. 233. EXECUTORS' AlTD ADMINISTRATORS' BONDS, AND LETTERS, 1873--, 12 V. (1-12). Copies of executors' and administrators' bonds, letters, and oaths, show- ing names of estate, executor or administrator, principal, and sureties, term date, and amount find obligation of bond, Arr. chron. Indexed alph. by name of estate. Hdw. on pr. fm. 450 p. 18 x 12 x 2. Pro. clk.'s off., 2nd fl. 234. REGISTER OF EXECUTORS', ADMINISTRATORS', AND GUARDIAl^S ' BOOTS, 1893-96. 1 V. Discontinued. Register of bonds, showing nutiber, date, amount and term of bond, names of deceased, executor, administrator or guardian, and sureties, and acknowledgment. Arr. chron. No index. Hdw. Binding peer. 80 p. 16 X 9|- X 1, Pro. clk.'s off., 2nd fl. For copies of bonds, see entries 231, 233, 235, 238. 235. GUARDIANS' BOOTS AND LETTERS, 1872—. 8 v. (2-9). Copies of bonds, oaths, and letters of guardians, showing names of estate, guardian or administrator, and sureties, date, aaount, and obligation of bond, and dates of letters. Arr. chron. Indexed alph. by name of minor heir. Hdw. on pr. fm. 638 p. 18 x 12 x 3. Pro. clk.'s off., 2nd fl, 236. CONSERVATORS' BONDS AND LETTERS, 1886 — . 4 v. (1 not numbered, 4, 5, 9). 1878-85 in Insane and Conservators' Record, entry 237. Copies of conservators' bonds, oaths, and letters, showing term date, names of judge, sheriff, ward, principal, and sureties, petition alleging need of conservation, record of examination, appointment of conservator, and amount and obligation of bond. Arr. chron. Indexed alph. by name of estate. Hdw. on pr. fm. 592 p. 18 x 12 x 2. Pro. clk.'s off., 2nd fl. 237. INSANE AND CONSERVATORS' RECORD, 1878-92. 1 v. Discontinued. Petitions for letters, conservators' bonds, oaths, letters, and orders of appointment, showing names of ward, petitioner, and sureties, date, amount, and terns of bond, and action taken. Also contains Insanity Record, entry 168 and Conservators' Bonds and Letters, 1878-85, entry 236. Arr. chron. Indexed alph. by name of petient. Hdw. on pr. fn. 579 p. 18 X 12 X 2. Pro. clk.'s off., 2nd fl. - 152 - Probate Court - Probate (238-242) Business 258. MISCSLLAIIEOUS BOilD P^OOHD: 1879-1907. 1 v. Discontinued. Miscellaneous records of bonds, sliovring names of estate, administrator, executor 5 conservator, trustee or guardipji, bondsmen, and clerk, con- dition of obligation, amount of bond, and date of recording. Axr. chron. Ko indeSo 'di:r„ on pro fm. 430 p. 18 :: 12 x ij. Pro. elk, 's off., 2nd fl. For other bond records, see entries 231, 255, 255, 236. Inventories and Appraisement s 239. IF\rENTOIlY RSCOHDS, 1856—. 40 v. (l-40)c Record of inventories of estates, showing case number, name of estate, legal description of property^, itemized statement of personal property, value, artd certificate of administrative officer. Also contains Co- pairtnership Inventory and Appraisement Bills, 1856-85, entry 241. Arr. chron. Indexed alpha by name of estate; for sep. index, see entries 216, 217, Hdw. under pr. hdgs. 554 p. 18 x 12 x ^. Pro. cllc.'s off., 2nd fl. 240. HECORD OF APPHAISE/IENT BILLS AITD WIDOWS' SELECTIOITS, 1879~. 17 V. (1-17). Title varies; Record of Appraisement Bills; Record of Appi'aisement Bills and Widows' Awards. Bills of appraisement and widows' selections, showing names of estate and appraiser, term date, estimates and oath of appraiser, and amount allowed to widow. Also contains Widows' Relinquishment and Selection Record; 1905-12, entry 242. Arr. chron. Indexed alph. by name of estate; for sep. index, see entries 216, 217. Hdw. under pr. hdgs. 500 p. 18 X 12 X 2. Pro. cllc.-s off., 2nd fl. 241. C0PARTI7SRSHIP IFTOiTTORY AITD APPRAISEMENT BILLS, 1884—. 1 V. (l)o 1856-85 in Inventory Records, entry 259. Record of inventories and appraisements of copartnerships, including warrant to appraiser, oath of appraiser, and appraiser's bill, show- ing title of partnership, names of deceased, ap::raiser, and clerk, acknowledgment of oath, dates of warrant, oath, bill, and recording, itemized list of property owned, value, and statement of true bill by appraiser. Arr. chron. Indexed alph. by name of estate. 1884-86, hdw.; 1887 — , hdw. on pr. fn. 555 p. 13 x 12 x 2. Pro. clk.'s off., 2nd fl. Widows' Relinquish-mont and Selection 242. WIDOWS' RELINQUISHMSITT AZH) SELECTION RECORD, 1879-1904, 1915 — . 4 V. (1, 2, 10, 11). 1905-12 in Record of Appraisement Bills and Widows' Selections, entry 240. Record of widows' relinquishments and selections, showing names of estate, widow, judge, sheriff, clerk, and appraiser, term date, oath of appraiser, appraiser's estimates, value of articles selected by widow, amount brought forward to account of estate, and date of filing. Arr. chron. Indexed rlph. by name of estate, Hdw. under pr, hdgs. 640 p. 18 X 12 X 2. Pro. clk.'s off., 2nd fl. - 133 - Probate Court - Probate (243-248) Business Petitions^ Decrees , Reports of Sale * 243. PERSONAl PROPli^lTY SALE HECORD 1876—. 10 v. (l-lO). Title varies: Personal Properly Public Sale Record; Personal Property Private Sale Record, Sales record showing petition to sell property at public or private sale, ncmes of estate end. purchaser, date and amount of solo, and itemized list of articles sold. Arr, chron. Indexed alph. by name of estate; for sep, index, see entry 216. Hdv;. on pr, fm. 350 p. 18 X 12 X 2. Pro. clk.'s off., 2nd fl, 244. REPORT OF SALE OP REAL ESTATE, 1917—. 2 v. (l, 5). 1821- 1916 in Probate Records, entry 225, Record of administrators' sales of real estate, shov/ing names of estate, judge, and purchaser, dates of report and sale, court orders, and terms and amount of sale. Arr, chron. Indexed alph. by name of estate, Edw, on pr. fm. 300 p, 18 x 12 x 2. Pro. clJ-.'s off,, 2nd fl. Reports, Current and Final Accounts 245. RECORD OP SETTLEMENT (Appraisers'), 1877—. 9 v. (l, 3-10). Missing: 1886-91. Settlement record showing names of appraiser and estate, warrant and oath of appraiser, appraiser's bill, and recapitulation of assets and liabilities, Arr, chron. Indexed alph. by n?jne of estate. Hdw, on pr, fm. 500 p. 18 x 12 x 2, Pro. clk.'s off,, 2nd fl. 245. ADMINISTRATORS' .\ND EXECUTORS' FINAL REPORT RECORD, 1879—, 24 V. (2-25), Final reports of administrators and executors, showing names of adminis- trator or executor, estate, and judge, petition for discharge, items of receipts ajid disbursements, recapitulation, and dates of approval and discharge. Arr. chron. Indexed alph. by name of estate. Hdw. on pr, fm. 600 p. 18 X 12 x 3, Pro, clk,'s off., 2nd fl, 247. aU.\RDIAlIS' REPORT RECORD, 1879—. 15 v, (6-17, 19-21), Record of rq^orts of gusj-dians and conservators, showing names of es- tate, minor or incompetent, and guardian or conservator, date, amounts of receipts and disbursements, and ackiiov/ledgment. Arr. chron. Indexed alph. by name of estate; for sep. index, see entry 217. Hdw, under pr. hdgs. 350 p, 18 X 12 X 2, Pro. clk.'s off,, 2nd fl. Inheritance Tax (See also entries 337,358) 248, INHERITAITCE TAX, 1914—. 24 f,b. Inheritance tax appraisements, returns and entries of appearaiice, orders assessing tax, orders of judge, and acknowledgments of return, showing names of estate, administrator or executor, judge, and clerk, and dates of approval and filing. Arr. chron. No index. Hdv/, and typed. 10 X 5 X 14, Co, clk,'s off., 2nd fl. - 134 - Protate Court - Dockets (249-253) Dockets 249. PROBATE JUDGE'S DOCKET, 1874—. 53 v. (3 not numbered, 5-43, 11 not numljered.) . Docket of estates in protate, showing docket num"ber, names of attorney, estate, administrator, and creditors or claiinr.nts, abstract of proceed- ings, and remarks. Arr, chron. No index. Kd'.7. and typed under pr, hdgs, 500 p. 18 X 12 X 2^, Pro. clk.'s off., 2nd fl, 250. CLAIM Airo JUDGMENT DOCKET ADJUSTMENT DAY RECORDS OF CLAIMS ALLOWED, 1870 — . 24 v. (1, 1, 1-22), Title varies: Probate Ledger and Claim Docket; Protate Ledger and Judgment Docket, Docket of claims against estates, showing term date, names of judge, sheriff, clerk, deceased, and administrator, and amounts and dates of claims, and judgment. Also contains Protate Judgment Docket, entry 251; Claim Docket, 1905 — , entry 252; and Adjustment Day Record of Claims Al- lowed, 1918 — , entry 253, Arr. chron. Indexed alph. by name of estate. Hdv/, under pr. hdgs, 319 - 600 p. 18 x 12 x 2 - 18 x 12 x 3. Pro. clk.'s off., 2nd fl. 251. PROBATE JUDGMENT DOCKET, 1850-69. 2 v. 1870— in Claim and Judgment Docket Adjustment Day Records of Claims Allowed, entry 250, Docket of pro'bate judgments, showing names of claimant and estate, nature and amount of claim, memoranda as to suirmions and notice, and judgment of court, Arr, alph. "by name of person against whom judgment is entered. Indexed alph, "by names of plaintiff and defendant. Hdw. under pr. hdgs. 400 p. 18 X 12 X 2. Cir. clk.'s vlt., "bsmt. 252. CLAIM DOCKET, 1881-1904. 1 v. 1905— in Claim and Judgment Docket Adjustment Day Records of Claims Allowed, entry 250, Docket of claims filed against estates, showing num"ber, date, nature and amount of claim, names of claimant and estate, and ohjector's briefs. Arr. chron. Indexed alph, by name of estate. Hdw. under pr, hdgs, 251 p. 18 X 12 X 2. Pro. clk.'s off., 2nd fl. 253. ADJUSTMENT DAY RECORD OF CLAIMS ALLOTTED, 1889-1917, 8 v, (1-8), 1918 — in Claim and Judgment Docket Adjustment Day Records of Claims Allowed, entry 250, Register of claims of state and county, showing term date, names of judge, sheriff, clerk, deceased, claimant, and administrator. Notice of publication, and class and amount of claim, Arr. chron. Indexed alph, by name of estate. Hdw. under pr, hdgs, 600 p. 18 x 12 x 3, Pro. clk.'s off., 2nd fl, ' - 135 - Circuit Court (254^357) Fee Books (See also entry 256) 254. ZEE BOOKS (ProTDate Court), 1821—. 36 v. (1-36). Record of fees received, showing names of estate, guardian, adminis- trator, executor or conservator, and payees, purpose and amount of fee, and date of payment. Arr, chron. Indexed alph. "by name of estate or guardian. Hdv;. on pr. fm. 516 p. 18 x 12 x 2. Co. clk.'s off., 2nd fl, Plats 255. PLAT BOOK, SANGAIiWN COUJfTY, 1914. 151 maps. Political plats shov/ing all cities, villagas, nnd towns, acreage, owner- ship of lands not platted, and nature of soil as classified by the United States Government Survey. Springfield, Illinois: Sangamon County Abstract Company, publisher. Printed. 17;^ x 15 x 1. Pro. clk.'s off., 2nd fl. Receipts and E:cpenditures 256. CASH BOOK: REGISTER OF FEES, 1902—, 4 v. (l, 3 not numbered). Itemized register of fees received, showing date, from whom received, amount, and fee book and pa^e of entry. Arr. chron. No index. Hdw. under pr, hdgs. 150 p, 18 x 12 x 1. Pro. clk.'s off., 2nd fl. For other records of probate fees, see entry 254. 257. JURY WARRANTS, 1903—. 1 v. Register of warrants issued in payment for jurors' services, showing warrant number, amoTint, and date, names of juror and clerk, number of days served, mileage, and date of payment, Arr. chron. No index. Hdw, under pr. hdgs. Binling very poor, 300 p, 18 x 12 x 2. Pro. clk.'s off. , 2nd fl. VI. CIRCUIT COURT The circuit court has original jurisdiction of all causes of law and equity and acts as a court of appeals in probate matters and causes cog- nizable by the county court and justices of the peace. ■'■ In addition, it 1. Constitution of 1870, Art. VI, sec. 12; 1.1871-72 , p, 109; R.S.1874 , p, 344; L.1895, p. 189; L.1953, p. 688; L.1955, p, 1. - 136 - Circuit Court (Next entry 258, p. 141 ) is one of the courts capable of having naturalization jurisdiction accord- ing to Federal Statutes.-^ Originally, the ^ircuit court was held in Sangamon County hy justices of the Supreme Court.'"' Later, provision was made for the appointment, "by "both branches of the General Assembly, of separate circuit court judges to hold office during good behavior. An act of 1827 repealed this provision and provided that circuit courts again be held by Supreme Court justices. In 1835 the judiciary was reorganized, and a circuit judge was appointed by the General Assembly for the district serving Sangamon County. All of the lavjs requiring Supreme Court justices to hold circuit courts were repealed by this legislation. ° The new plan of organization vias in effect for a brief period of six years, for in 1841 addition '1 associate justices of the Supreme Court were elected by joint ballot of the General Assembly, which justices together with the other justices of the Supreme Court, held the circuit courts." In 1849 another change T.'as made in accordance with the second constitution ^hich provided for the election of circuit judges by the judicial district electorate. ''' The Constitution of 1870 altered the circuit districts and established population requirements for counties that may comprise a circuit." From 1849 to tho present the circuit judges have been elected officers of the judicial district electorate. The seventh circuit is made up of six counties, one of Trhich is Sangpjnon.^ Three circuit judges, v;ho serve for six- year terms, are elected for the district, 10 Before entering upon the duties of his office, each circuit judge is required to subscrihe to an oath which is filed with the Secre- tary of State. Those elected after the first Monday of June 1933, receive a salary of $7,200, The amount of salary to be paid to circuit court 1. U.S.S. at Large , v. 2, p. 155; U.S.R.S. 1789-1874 , 378-80; U.S.S. at Large , v. 34, part 1, p. 596; U.S.S. at Large , v. 37, part 1, p. 737; U.S.S. at Larg e, v. 44, part 2, p. 709. 2. Constitu.tion of 1818, Art. IV, sec. 4; L.1819 , p. 378, 3. L.1824 , p. 41. 4. R.L.1827 , p, 118. 5. L.1835 , p. 150,151. 6. L.1841 . p, 173; R.S.1845 , p. 143. 7. Constitution of 1848, Art. V, sec. 7. 8. Constitution of 1870, Art. VI, sec. 13. 9. L.1933 , p. 436 10. Constitution of 1870, Art. VI, sec. 12; L.1933 , p. 436. - 137 - Circuit Court (Kext entry 258, p. 141) judges elected after the first Monday in June 1939 was set at $8,000. The salaries are paid from the state treasury. 1 The hearings of several of the election contests are held before this court. Jurisdiction is granted to the court to hear and determine contests of the election of judges of the Supreme Court, judges of the circuit court, and members of the state board of equalization; but no judge of the circuit court is allowed to sit upon the hearing of any case in which he is a party. The circuit court also hears and determines the election contests of some of the local and county offices. These include contests of judge of the county court, mayors of cities, president of the coLUity board, presidents of villages, and elections in reference to removal of county seats and in ref- erence to any other subject which may be submitted to the vote of the people of the coTinty. The circuit court has concurrent jurisdiction with the county court in cases of contested elections under the latter 's juris- diction. Included lander the jurisdiction of the circuit court are appeals from the Illinois Commerce Commission's rules, regulations, orders, or de- cisions. Such appeals may be tal:en to the circuit court serving Sangamon County when the subject matter of the hearing is situated in this county. The appeal may be heard for the purpose of having the reasonableness or lawfulness of the rule, regulation, order, or decision inquired into and determined.^ To expedite the handling of litigation, a branch circuit court may be held at the same time that the main or regular circuit court for Sangaiiicn County is in session. A branch court is held by any circuit judge or by any judge of any other circuit called in for the purpose of hearing and deciding motions and settling the issues in any or all causes pending in the circuit court, and for the purpose of hearing chancery causes and cases at law which are pending in such court for that term. The presiding judge of the main circuit court assigns to the branch court as many of the law and chancery cases as the presiding judge of the "branch court will possibly have time to hear. 1. L„1933 , p. 621; L.1937 , p. 189,606, In 1835 the salary of the circuit judge was $750 per ann-om ( 1,1855 , p, 167). The Constitution of 1870 set the salary at $3,000 until otherwise provided by law (Constitution of 1870, Art. VI, sec. 16). A few of the recent changes were: from 1919 to 1925 for judges elected during this period, $6,500; for the period 1925 to 1933, those elected received $8,000 per year ( L.1919 , p. 553,554; L.1925 , p, 400; L.1931 , p, 148). 2. L.1899, p, 152. 5. 1.1871-72 , p, 396; L.1895 , p, 170. 4. L.1921 , p, 742,743. 5. L. 1873-74. p. 82,83; L.1905 , p. 146, - 138 - Circuit Court (Next entry 258, p. 141) Also to aid in the speedy administration of justice, the judges or a majority of them, may, by an order entered of record in the office of the clerk of the circuit court, dispense with either or both the grand and petit juries for any term or part of term of the circuit court, and may designate viha.t term or portion thereof shall be devoted to criminal busi- ness, and what term or portion thereof, to civil business. 1 Each of the three judges of the circuit court is authorized to appoint one official shorthand reporter. This appointee is required to be skilled in verbatim reporting and is not allowed to hold more than one such of- ficial appointment. The appointment is in writing and is required to be filed in the office of the auditor of public accounts. The reporter holds office until his appointment is revoked by tho appointing judge or until the termination of tho judge's term. IVhen tho official roportor is absent or disabled the presiding judge may appoint any other competent reporter to act during such absence or disability. The substitute is paid for his services by the official reporter. The reporter causes full stenographic notes of the evidence in all trials before the court to bo taken down and transcript of the same to bo correctly made if desired by cither party to tho suit, their attorneys, or the judge of tho court. Each of the reporters receives and is paid out of the state treasury an annual salary of $3,240. Tho salaries aro paid out monthly on the warrant of the auditor of public accounts. 2 The probation officer for adult probationers is an appointee of the circuit court. 3 His services extend throughout tho county. Courts exer- cising criminal or quasi-criminal jurisdiction arc given power to release on probation adult or juvenile offenders found guilty of committing certain specified offenses. 4 in tho performance of his proscribed duties, the probation officer principally servos the county and circuit courts. He is required to give bond as determined by tho circuit court in a sum not exceeding |5,000 and is subject to tho rules of, and removal by, the appointing court. ^ Sangamon County is allowed three probation officers under the allowance of one for each fifty thousand or fraction thereof, of population. 6 The probation officer is compensated at a rate determined by the county board. In the performance of his duties, he is required to in- vestigate the cases of defendants requesting probation; notify the court of previous conviction or probation; make reports to the respective courts; keep a set of records as described below; take charge of, and watch over, all persons placed on probation in his county and all probationers moving 1. L.1835, p. 168; L. 1873-74, p. 81; L.1953, p. 441,442. 2. L.1933, p. 464. 3. L.1911, p. 280. 4. Ibid., p. 277,278. 5. Ibid., p. 280, 281; L.1915, p. 380,381. 6. L.1915, p. 380, - 139 - Circuit Court (Next entry 258, p. 14-1) from another county into his county. He is also required to notify pro- "bation officers in other counties of any probationers 'ander his super- vision Trho nay move into those counties. •*■ The reports nade ty the probation officer to the courts are kept.hy the clerks in the respective cases. The courts' probation records include orders granting or refusing release on probation, probationers' bonds, the reports of probation officers noted above, and discharge of probation- ers. The probation officer is required to keep complete and accurate records of investigated cases, incltiding descriptions of the investigated persons, the action of the court, and the subsequent history of probationers. These records are open to inspection by any judge or by any probation officer pursuant to a court order but are not public records. 2 Unlike the judges of the circuit court who are elected by the judi- cial district electorate, the clerk of this court is elected by the county electorate.'^ This official performs the ministerial duties of the circuit court of Sangamon Gconty and files and preserves its records as v/ell as those of the branch circuit court. "^ He is commissioned by the G-overnor and before entering upon the duties of his office, gives bond with sureties which are approved by any two of the judges of the court. His bond is given in the sum of not less than $5,000 as agreed upon by the judges. The oath to which he subscribes is filed rdth the Sccretarj' of State. ^ If a vacancy occurs in this office and the unexpired term does not exceed one year, the court is required to fill such vacancy by appointment of a clerk pro tempore. The appointee is then required to qualify for. off ice in the sane manner as the clerk of the circuit court. When the appointment is made, the cgurt notifies the Governor of the filled vacancy. The G-ovcmor in tarn, as soon as practicable, issues a writ of election for the circuit court clerk. 6 The clerk of the circuit court was first appointed by the circuit judge in Sangamon County."? He kept a record of all the oaths that^he ad- ministered and certified a copy. annually to the Secretary of State. S Tlie clerk preserved a complete record of all proceedings and determinations of the court of which he was clerk.^ At each term of the circuit court, the 1. L.1911 , p. 281,282; L.1915 . p. 381,382. 2. L.1911 , p. 277-84; L.1915 , p. 378-84, 3. Constitution of 1848, Art. V, sec. 7; Constitution of 1870, Art. X, sec. 8. 4. L.1905 , p. 1-17. 5. R.S.1S74 , p. 260. 6. L, 1373-74 . p. 95. 7. Constitution of 1318, Art. IV, sec. 6; R.L.1833 , p. 152; R.S.1345 . p. 146. 8. L.lSig , p. 349. 9. R.L.1829 , p. 44; R.L.1835 , p. 152; R.S. 18^:5 , p. 147. - 140 - Circuit Court (Next entry 258, p. 14l) olerk inquired into the condition of the treatment of prisoners and was required to see that they all were humanely treated.^ This authority was in later years, and is at present, delegated to the circuit court. 2 One of the early , requisites of this office was for the clerk of the circuit court to reside near the couiity seat in order that he could attend to his duties daily. In the event that it were not possihle for him to he in daily attendance, the presiding Judge v/as to fill such vacancy. 2 The Constitution of 1348 made the clerk of the circuit court an elective offi- cer of the county with a four~year tern. This arrangement has continued until the present." The clerk is atle to perform the several duties of his office with the aid of his staff which consists of assistants and deputy clerks who are appointed tj'" him in a number determined "by rule of the circuit court.'' This order is entered as of record, and the compensation of such assistants and deputies is set "by the county hoard, ° Among the records kept by the clerk for the circuit court arc the following: '(' 1. Books of record of the proceedings and judi^nents of the court with alphabetical indexes by parties. Pro- ceedings are recorded at length only in cases desig- nated by law, or viien the court, at the motion and assumption of expense Ijy one of the parties, so orders. In practice, from an early date, the court record lias been broken down into segregated tj'pes of proceedings and judgments. 2. "Plaintiff -Defendant Index to Court Records" and "Defendant- Plaintiff Index to Court Records," intended to be separate records, but frequently combined in a single volume viith the two indexes segregated in each volume, 3, A general docket in which all suits are entered in the order they are commenced. 4, A Judgment and execution docket containing a column for the e^itry of satisfaction or other disposition. In prac- tice, and execution docket is frequently set up independ- ently. 1. R.L.1827 , p, 248. 2. R.S.1874 , p. 616; L.1923 , p. 423. 3. R.L.1859 , p. 35. 4. Constitution of 1848, Art. V, sec. 29; Constitution of 1870, Art. X, sec. 9. 5. L.1831 , p. 49; Constitution of 1870, Art. X, sec. 9. 6. Constitution of 1870, Art. X, sec. 9. 7. The Civil Praotice let of 1933 grants authority to the circuit courts, subject to rules proraulagted by the Supreme Court and not inconsistent with statutory requirements, to make such rules as they may deem exped- ient, regulating dockets and calendars of said court ( L.1935 , p. 786). . - 141 - Circuit Court - (258) Proceedings of Court 5, Additional dockets designated as the clerk's, judge's, and tar docket. In practice, the bar docket has tended to drop out of use, 6, A fee "book in which costs and fees are to be entered under the proper title of the case. In practice, separate series of voluJT.es are maintained under such titles of causes, 7, Transcripts of proceedings in appeals from justices', city, and foreign courts, dockets thereof, and transcripts of judgments for liens, etc., from the former. Separate well- bound books arc required to be kept for each city court. These books are to contain an alphabetical docket of all judgment decrees rendered in the city court. They also provide for entry of data relating to the filing of the transcript with the corresponding number of the trans- cript, 1 8, Naturalization proceedings from petitions to final certifi- cates; Federal Statutes allow the circuit court to exercise jurisdiction. 9, Reports to the court from its designated masters in chancery, the state's attorney, and the coroner's inquest juries, 10, Jury venires, summonses, certificates, etc, 11, Original documents used in court hearings and determina^- tions. Those documents are of particular importance bo- cause in a large number of cases the complete proceedings are not spread on court record. 12, Monthly reports of the warden of the county jail, contain- ing a list of all prisoners in his custody, showing causes of commitment and names of persons by whom committed,^ Proceedings of Court 258. PLAINT IFPS'-DEFEKDMTTS' IIIDEX, 1857—. 44 v, (1-22, defendant; 1-22, plaintiff). Index to common law, criminal, and chancery records and files, showing names of defendant and plaintiff, kind of action, terms of commencement and disposal, dates of judgment and satisfaction, cause, case number, book and page of record, fee book, and judgment, levy, sale, and redemp- tion record. Arr, alph, by name of defendant or plaintiff. Hdw. under pr. hdgs, 470 p, 18 x 12 x 4. 20 v., 1-10 plaintiff and defendant, 1857-1907, cir. clk.'s vlt., bsmt.; 24 v, , 11-22 plaintiff and defendant, 1908--, cir. clk.'s off., 1st fl. 1. R.S.1874 , p. 347; L.1901 , p, 136,137. 2. R.L.1837 , p. 217; R.S.1845 , p, 323-26,414,418,419,518; L.1855 , p. 79, 80; L. 1871-72 , p. 325; R.S.1874 , p. 262,263,339,616; L.1877 , p, 77; L.1895 , p. 217; L,1933 , p. 442,677; U.S.S. at Large , v. 2, p, 153-55; U.S.R.S. 1789-1874 , p. 378-80; U.S.S. at Large , v. 34, part 1, p, 596- 607,709,710; U.S.S. at Large , v. 45, part 1, p. 1514,1515. T ^9 - 142 - Circuit Court - Proceed- '* (259-263) ings of Court 259. (CIRCUIT COURT FILES), 1821—. 1416 f.t. Documents in common law, chancery, and criminal cases*, incliiding. siimmoos — " es, complaints, pleas, writs, indictments, true "bills, transcripts of evidence, instructions to jury, verdicts, decrees, and appeals. Cases numbered 1-76435. Also contains Reports - State's Attorney, 1931~, entry 285; Special Grand Jury Reports, 1821-1918, entry. 287; and (Appeal) Bonds, 1821-1909, entry 290. Arr. chron. 1821-56, no index; for index, 1857—, see entry 258. Hdw. and tjrped on pr. fm. 10 x 5 x 14 - 10 X 14 X 18. 251 f.b., 1821-1923, cir. clk.'s vlt., "bsmt.; 1165 f.b., 1924~, cir. clk.»s off., 1st fl, 260. EXECUTIONS, 1821—. 73 f.b. Executions of judgment, showing fee and record book and page of entry, term and execution numbers, amounts of fines, costs, and sheriff's tee^tCl^ci^ dates of execution and filing, names of defendant, sheriff, clerk» and /fse-. witness, amount of judgment, and term date. Arr. by cases numbered 4,^^ 1-24500, 1821-56, no index; for index, 1857 — , see entry 258, Hdw. on pr. fm. 10 X 5 X 14. 65 f.b., 1821-1931, cir. clk.'s vlt., bsmt,; 8 f.b., 1932—, cir. clk.'s off., 1st fl. 261. LIENS, 1887—. 12 f.b. Piles of liens, shoT/ing lien number, names of plaintiff, defendant, and clerk, amount, number, and nature of lien, reason for which lien was filed, legal description of property charged with lien, and acknowledg- ment. Arr. by lien no. No index. 1887-98, hdw. on pr. fn,; 1899 — , hdw, and tj-ped on pr. fm. 10 x 5 x 14. Cir, clk.'s off,, 1st fl. 262. CIRCUIT COURT LAW RECORD (Criminal, Chancery), 1821—. 98 v, (A-D, F-I, K-Z, 25-98). Title varies: Circuit Cotirt Record. Record of common law cases, showing names of plaintiff, defendant, judge, sheriff, clerk, jiirors, and 7/itnesses, date, type of action, proceedings, and final orders of court. Also contains record of recognizance bonds, and record and bonds of probation; Law Minutes, 1917 — , entry 263; Chan- cery Record, 1821-34, 1864-68, entry 264; and Criminal Records, 1821-84, 1897 — , entry 265. Arr. chron. Indexed alph. by nomes of plaintiff and defendant; for sep, index, 1857—, see entry 258. 1821-95, hdw.; 1896—, typed, 630 p. 18 x 12 x 2, V. A-D, F-I, K-Z, 25-62, 1821-1903, cir. clk.'s vlt., bsmt.; v. 63-98, 1904 — , cir. clk.'s off., 1st fl, 263. LAW MINUTES, 1869-1916. 70 v. Prior records cannot be located 1917 — in Circuit Court Law Record (Criminal, Chancery), entry 262. Record of minutes of cases, showing term date, case number, abstract of proceedings, and final disposition of case. Arr. chron. No index. Hdw. 300 p. 10 X 12 X l|, Cir. clk.'s vlt., bsmt. - 143 - Circuit Court - (264-270) Proceedings of Court 264. CHANCERY RECORD, 1835-63, 1869—. 161 v. (A-C, 1-158). 1821- 34, 1864-68 in Circuit Court Law Record (Criminal, Chancery), entry 262.e Chancery record shovri.ng names of plaintiff, defendant, judge, attorneys-, master in chancery, clerk, sheriff, and mtnesses, terra date, proceedings, and final orders- of courto Also contains Decrees- of Foreclosure, 1896--, entry 270 and Master's Report of Sale, 1897--, entry 284. Arr, chron. 1835-63, indexed alph. by names of plaintiff and defendant; for index, 1869—, see entry 258. 1835-63, 1869-95, hdw,; 1896--, typed. 652 p. 16 X 12 X 2-1 - 18 3t 12 X 2. V. A-C, 1835-63, 1-73, 1869-1908, cir. clk.'s vlto, "bsmt.j v. 74-158, 1909—, cir. clk.'s off., 1st fl, 2:65. CRIMINAL RECORDS, 1885-96, 3 v, (l-3). 1821-84, 1897 — in Circuit Court Law Record (Criminal, Chancery), entry 262. Criminal law record rhovd.ng term date, names of plaintiff, defendant, and attorneys, nature of charge, proceedings, and final action of court. Arr. chron. For index, see entry 258. Hd\T» on pr. fm. 500 p. 18 X 14 X 3, Cir. elk. 's- vlt«, bsmt, 266. CONFESSIONS IN VACATION, 1879—. 1 v. Record of confessions during -vacation of court, sho-wing names of plaintiff and defendant, date, amount, and aclcnowledgment of judgment, and attorf ney's fees-. Arr. chron. No index. Hdw* on pr. fm« 420 p. 18 x 12 x 2. Cir. clk.'s off., 1st fl« 267. CONFESSIONS IN TERM TIME, 1885—, 3 v. (A-C), Record of confessions, shovdng names of plaintiff and defendant, date, amount, and acknowledgment of judgment, and attorney's fees. Arr. chron. No index. Hdw. on pr. fm. 336 p. 18 x 12 x 2. V. A, 1885-1921, cir, clk.'s vlt., bsmt. J v. B, C, 1922—, cir. clk.'s off., 1st fl. 268. (JUDGLENT BY DEFAULT PJ5C0RD), 1865-97, 1 v. Discontinued. Record of judgments by default, sho-wing names of plaintiff and defendant, and date and amount of judgment, Arr. chron. No index. Hdw. on pr. ftn, 610 p. 18 X 12 X 2, Cir. clko's vlt,, bsmt. For docket of judgments, see entry 275. 269. EXECUTION ORDER BOOK, 1881—. 10 v. Record of praecipe for execution, shoiwing names- of attorney, plaintiff, and defendant, date, and order of execution, Arr, chron. No index, 1881-88, hdw. J 1889— ^ hdw. on pr, fm. 400 p. 13 x 12 x 2. 8 v., 1881- 1932, cir. clk.'s vlt,, bsmt.j 2 v., 1953—, cir. clk.'s off., 1st fl, 270. DECREES OF FORECLOSURE, 1884-95. 1 v. 1895— in Chancery Rec- ord, entry 264, Foreclosure decree record showing term date, name? of plaintiff and de- fendant, cause of action, proof of notice of publication of pending suit, and statement of raster in chancery ordering payment or forfeiture of property. Arr, chron. For index, see entr^r 258. Hdw. on pr. fm. 500 p. 18 X 12 X 2. Cir. clk.'s vlt., bsmt. - 144 - Circuit Court - Transcripts; (271-275) Dockets Transcripts (See also entry 287) 271. RECORD OF TRANSCRIPTS (Justice of Peace), 184 7—. 8 v. (A-G, 1). Transcripts of judgments from justice of the peace courts, shov;ing names of plaintiff, defendant, and justice, date of summons, by whom served, amounts allov;ed for service and mileage, costs, constable's fee, abstracts of proceedings, and statement of true bill by foreign officer. Arr. chron. No index. 1847-76, hdw.- 1877-1925, hdw. on pr. fm.j 1926--, typed on pr. fm, 438 p. 18 x 12 x 2. V. A-G, 1847- 1926, cir. clk.'s vlt . , bsmt.; v. 1, 1927—, cir. clk.'s off., 1st fl. 272. RECORDS OF FOREIGN TRANSCRIPTS, 191C— . 2 v. (ll, j). Transcripts of proceedings of cases transferred from courts outside of Sangamon County, showing najnes of plaintiff, defendant, jurors, and foreign officer, date of surmons and by whom served, amounts allowed for service and mileage, costs, constable's fee, abstract of proceed- ings of court, and statement of true bill by foreign officer, Arr. chron. No index. Typed on pr. fm. 268 p. 18 x 14 x 3. V. H, 1916- 31, cir. clk.'s vlt., bsnt.j- v. J, 1932—, cir. cllc.'s off., 1st fl. For prior transcript records, see entr^- 271. Dockets 273. JUDGES' TRANSFER DOCKET, CIRCUIT COURT, 1821—. 260 v. (1 not labeled, C, 4 not labeled, 1, 2, 7, 249 not labeled, 1821—; 9, 10, 1866-77). Missing: 1833-39. Title varies r Judges' Docket; Docket Book, Judges' docket of common law, criminal, and chancery cases, showing names of attorneys, plaintiff, and defendant, cause of action, date, book and page of entry, and abstract of proceedings. Arr. chron. 1821-56, 1918—, no indexj 1857-1917, indexed alph. by name of plain- tiff. 1821-56, hdw,; 1857—, hdw, under pr. hdgs. 100 - 800 p. 14 X 9 X 1 - 18 X 14 X 3. 240 v., 1821-1925, cir. clk.'s vlt., bsmt.j 20 v., 1926—, cir. clk.'s off., 1st fl. 274. GENERAL DOCKET, 1884—, 22 v, (1-22). General docket showing term dates, general number, names of judge, at- torneys, plaintiff, and defendant, court of appeal, action and process, and remarks. Arr. chron. No index. Hdw. under pr, hdgs, 624 p, 18 X 12 X 3. Cir. clk.'s off., 1st fl. 275. JUIDGMENT DOCKET, 1827—. 29 v. (A-H, J-Z, A, A, D, D). Docket of judgments entered, showing names of plaintiff and defendant, date, kind of action, amount of debt, damages and costs, fee book and page of entry, and remarks. Arr. alph, by nar:e of person against whom judgment is entered. 1827-56, no index; for index, 1857 — , see entry 258. Hdw, under pr.. hdgs. 978 p. 18 x 12 ;•: 5. V. A-H, J-Z, 1827- 1926, cir. clk.'s vlt,, bsmt,; v. A, A, D, D, 1927—, cir. clk,'s off,, 1st fl. - 145 - Circuit Court - Fee (276-281) Books 276. EXECUTION DOCXZT, 1836—, 13 v, (D-N, 1836--; 1 not lettered, C, 1858-97), Docket of executions, sliowing date, execution number, amount of costs, and fee "book and page of entry. Arr, alph, by name of person against whom judgment is entered, 1836^56, no indes; for index, 1857~, see entry 258, 1836-59, hdw, ; 1860 — , hdw. under pr. hdgs, 400 p. 18 X 12 X 2, V, D-K, 1836-1923, 1 not lettered, C, 1858-97, cir. elk, ' s vlt,, bsmt,; v. L«N, 192'!—, cir, clk.'s off,, 1st fl, 277. DOCKET OF LIENS, 1887—, 7 v, (1-7), Docket of liens, shoT/ing lien number and date, fee book and page of entry, names of plaintiff and defendant, amount and nature of claim, description of property charged with lien, and acknowledgment of satis- faction, Arr. chron. Indexed alph. by names of plaintiff and defendant, Hdw, under pr, hdgs, 155 p. 18 x 12 x 2, V, 1-3, 1887-1917, cir. clk.'s vlt,, bsmt,; v, 4-7, 1918 — , cir, clk,»s off,, 1st fl. 278. BAR DOCKET (October Term) , 1860, 1- v. Discontinued. Docket of common law, chancery, aiid criminal cases, showing case number, names of plaintiff, defendant, and attorneys, and kind of action, Arr, by co-SG no. No index. Hdw. under pr, hdgs, 100 p, 14 x 9g- x |-. Cir, clk.'s vlt,, bsmt. Fee Books 279. FEE BOOKS, 1833--. 112 v. (l not labeled, F-P, 1 not labeled, 1-63, 6a-89, 91-101). Record of fees received, showing term date, names of plaintiff and de- fendant, cause of action, order number, amount of fees, and dates of entry and payment. Also contains Fee Book Alimony, 1833-1916, entry 280; Criminal Fees, 1833-1930, entry 281; and Lien Docket Fees, 1887- 1930, entry 282, Arr. chron. 1833-99, indexed alph. by names of plaintiff and defendant; for sop, index, 1857 — , see entry 258. 1833- 61, hdw.; 1862—, hdw, 'ondor pr.'hdgs, 640 p. 18 x 12 x 2. 2 v, not labeled, v, F-P, 1-63, 1833-1922* cir. clkj s vlt,, bsmt.; v. 65-89, 91-101, 1923—, cir, elk, ' s off,, 1st fl, 280. FEE BOOK ALIMO^IY, 1917—. 4 v, (64, 64A, 64B, 65B). 1833- 1916 in Fee Books, entry 279. Ledger of fees received in alimony cases, showing term date, names of plaintiff and defendant, cause of action, order n-umber, rjaount of foes, and dates of entry and payment. Arr, chron. For index, see entry 258. Hdw. under pr. hdgs, 640 p, 13 x 12 x 2, V, 64, 54A, 1917-22, cir, elk, »s vlt,, bsmt.; v. 64B, 65B, 1923--», cir, elk, ' s off,, 1st fl. 281. CRIMINAL FEES, 1931—, 2 v, (90, 90A) , 1833-1930 in Fee Books, entry 279, Register of fees collected in criminal cases, showing name of defendant, cause of action, order number, amoiint of fees, and dates of entry and payment, Arr, chron. For index, see entry 258, Hdw, under pr, hdgs, 640 p. 18 X 12 X 2. Cir. clk.'s off., 1st fl. - 146 - Circuit Court - Reports to (282-287) Court; Jury Records 282. LIEN DOCKET FEES, 1931—. 1 v, (86A). 1887-1930 in Fee Books, entry 279. Ledger of fees received in mechanics' lien cases-, showing names of plain- tiff and defendant, type of lien, order number, amount of fees, and dates of entry and paymant, Arr. chron. For index, see entry 258, Hdw, under pr. hdgs. 640 p. 18 x 12 x 2. Cir. clk.'s off., 1st fl. 283. WITNESS AND ALIAS FEES, 1916-26, 1 v. Discontinued. Register of witness fees, and fees for alias writs, showing name of wit- ness, amount of fee paid, and fee book and page number. Arr. alph. by name of witness. No index. Hdw. under pr, hdgs, 250 p. 18 x 12 x 2. Cir. clk.'s vlt., bsmt. Reports to the Court (See also entries 287, 319) 284. MA-STER'S REPORT OF SALE, 1884-96, 1 v. 1897— in Chancery Record, entry 264. Record of master's reports of sale of real estate, showing names of master in chancery, judge, clerk, purchaser, and owner, date and place of sale, time and place of advertisement, legal description of property, and amount of sale. Arr. chron. For index, see entry 258. Hdw. on pr, fm. 480 p. 17 x 12 x 1. Cir, clk.'s vlt., bsmt. 285. REPORTS - STATE'S ATTORNEY, 1890-1930. 1 v., 1 f,b. 1931-- in (Circuit Court Files), entry 259. State's attorney's reports to circuit court, showing names of judge, attorneys, and defendant, amounts of fees, fines, and forfeitures collected, and acknowledgment before notary public. Prior to 1900 state's attorney's reports kept in bound form. Arr, chron. No index. 1890-1900, hdw.; 1901—, typed, V, 300 p. 16 x 12 x 1-|; f.b. 10 X 5 X 14. 1 v,, 1890-1900, cir, clk.'s vlt., bsmt.; 1 f,b., 1891- 1930, cir. clk.'s off., 1st fl. Jury Records (See also entries 6, 11, 34, 257, 262, 302, 306, 307, 315, 316, 319) 286. JURY mRRANTS, 1849—. 8 v. (3 not numbered, 3-7). Prior rec- ords cannot be found. Register of warrants issued in payment for jury service, showing number, date, and amount of warrant, name of juror, days of service, mileage, and date of cancellation. Arr, by warrant no. No index. Hdw, under pr. hdgs, 478 p. 18 x 12 x 2. 3 v, not numbered, v. 3-5, 1849-1914, cir, clk.'s vlt., bsmt,; v. 6, 7, 1915—, cir. clk.'s off., 1st fl, 287. SPECIAL GmiW JURY REPORTS, 1919—. 1 f.b, 1821-1918 in (Circuit Court Files), entry 259. Miscellaneous papers, including venire for grand jury, reports of Sang- amon County miners' examining board, grand jury reports, state's attor- ney's reports, bills of indictment, recognizance bonds, transcripts from justice courts, garnishee summons, appeal bonds, and writs of habeas corpus. Arr. chron. No index. Hdw. on pr. fin. 10 x 5 x 14. Cir. clk.'s off., 1st fl. - 147 - Circuit Court - Bonds; (288-293) Probation; Naturalization 288, PETIT JURY, 1933 — . 2 f.b* Prior records cannot be located. Petit jury venire showing term, date, names and addresses of jurors, and dates sind number of days of service, Arr. chron. No index, Hdv/, and typed, 10 X 5 X 14. Cir. clk.'s off., 1st fl. Bonds (See also entries 262, 287) 289. RECEIVERS' BONDS, 1887--. 3 f.b. Receivers' bonds showing names of principal and sureties, obligations, date and amount of bond, and dates of filing and acknowledgment, Arr, chron. No index. Hdw, and typed. 10 x 5 x 14. Cir. clki's off., 1st fl. 290. (Appeal) BONDS, 1910--. 4 f.b. 1821-1909 in (Circuit Court Files), entry 259. Appeal bonds from circuit or county courts to appellate court, showing names of defendant, plaintiff, sureties, clerk, and justice, obligations, amount, and dates of bond and filing. Arr. chron. No index. Hdw. and typed. 10 X 5 X 14, Cir. clk.'s off., 1st fl. Probation (Sec also entry 319) 291. (CASE RECORDS), 1933--, 16 f.d. Adult probation records, including papers on personal history, marital status, family, economic, and social data, criminal records, court orders, conditions of probation, monthly reports of probationers, investigators' reports to court, code index to progress of supervision, and final order of discharge. Arr. alph. by name of probationer. No index. Hdw, and typed -under pr, hdgs. 3 x 12 x 14, Adult probation officer's off,, Illinois Bankers Assurance Bldg, , 220 East Monroe St,, Springfield, Illinois, Natural i z at i on (See also entries 208-212) 292, NATURilLIZATION RECORD (Declaration of Intention), 1868-1903, 1 V. Discontinued. 1904 — kept in United States District Court, Springfield, Illinois, Copies of declarations of intention, showing date, application number, name of judge, name, age, and nativity of applicant, renunciation of al- legiance to foreign power, oath, and signature of clerk, Arr, chron. Indexed alph, by name of applicant, Hdw, on pr, fm, 590 p. 18 x 12 x 3. Cir. clk.'s off., 1st fl, 293, NATURALIZATION RECORD, FINAL, 1858-1901. 2 v. (l, 2). Discon- tinued, 1902 — kept in United States District Court, Springfield, Illinois, Copies of naturalization certificates, showing date, names of applicant, judge, clerk, and witnesses, oath of allegiance, renunciation of allegi- ance to foreign power, and order of court granting citizenship, Arr, chron. Indexed alph. by name of applicant. Hdw. on pr, fm, 656 p. 18 x 12 x 3. Cir. clk.'s off,, 1st fl. - 148 - Sheriff (294-296) 294. JUDGES' DOCKET - NATUHALIZATIOH, 1869-1903. 1 v. Discontinued, naturalisation docket showinf^ application number, names of applic?.nt and \7itnesseG, nativity of alien, date of granting petition, and remarks. Arr. chron. no index. Hdv/. under pr. hdcs. 230 p. 18 x 12 x l';. Cir. elk. 's vlt. , bsmt. Office Transactions Receipts and 5:q)enditures 295. CASK BOOK, 1894—. 10 v. Missing: 1900-1907. Ledger account of receiists and disturseraents of circuit clerk, showing dates, names of pa^j'^ee and i^ayer, foe book a^id p^vie of entry, amounts of court costs, miscellaneous earninfiS, alimony' fees, sheriff's, attorneys', and master's- in- chance i-y fees, total amouiit, and clerk's salary. Arr. chron. Ho index. Kdw. under pr. hdi:^s. 298 p. 18 x 12 x 2. 8 v. , 1894- 1931, cir. clk.'s vlt., bsmt.; 2 v. , 1932 — , cir. elk. 's off., Ist il. Court Business 296. PUBLICATION IIOTICE, 1921—. 1 v. Record of newspaper publication notices, showing title of cause, name of newspaper, number of copies in which published, and dates of first publi- cation and ma.iling notice. Arr. chron. llo index. Hdw. under pr. hdgs. 405 p. 16 X 14 X 2. Cir. clk.'s off., 1st fl. VII. SHERIFF The sheriff, by constitutional provision, has been an elected officer in Sangamon County from the organization of the county to the present. ■'■ The term of his office, originally set at two years, 2 is no" four years. "^ In 1830 it vras provided, by constitutional amendment, that no person elected to the office of sheriff should be eligible for reelection to that office until four years after the expiration of his term of office. His bond in this county is reouired in the sum of $10,000 and must be approved 1. Constitution of 1818, Art. Ill, sec. 11; Constitution of 1848, Art, VII, sec. 7; Constitution of 1870, Art. X, sec. 8; second amencljnent November 22, 1880, to the. Constitution of 1870, Art. X, sec. 8; also L.1819 , p. 110; R.S.1874 , p. 989. 2. Constitution of 1818, Art. Ill, sec. 11; Constitution of 1843, Art. VII, sec. 7. 3. Constitution of 1870, Art. X, sec. 8. 4. Ibid., Art. X, sec. 8, as amended November 1880. - 149 - Sheriff -(Next entry 297, p. 150) by the coxinty judge, -^ HeTnoranda of this bond are entered a.t -large upon the records of the county court, and the bond is filed in the office of the county clerk, ^ One or r.ore deputies are appointed by the sheriff in accord- ance "vrith the number allowed by rule of the circuit coiirt, Conpensation of the deputies is determined by the county board, ^ The sheriff is warden of the county jail and has custody and regulation of the same and of all prison- ers, * To assist him in this administration, he appoints a superintendent of the county jail for whose conduct he is responsible, and whom he may remove at pleasure, 5 Essentially vrithout change for over one hundred years, the principal duties of the sheriff are the following: 1, To act as conservator of the peace, with pav:er to arrest offenders on viev;, 2, To attend, in person or by deputy, all courts of record (city, county, probate, circuit, and appellate courts) in his county, and to obey the orders and directions of the courts, 3, To serve, execute, and return all writs, warrants, process, orders, and decrees legally directed to him, 4, To sell real or personal property by virtue of execution or other process, 5, To send fingerprints of criminals to the State Bureau of Criminal Identification and Investigation,^ In the course of the sheriff's many detailed duties included in these broad provisions, the follov/ing records may be kept but do not appear in Sangamon County r 1, Receipts of deliveries of prisoners in changes of venue. 1, R,S.1874 , p, 990. Cf. R. 1,162:7 , p. 371. Prior to the organization of the county court, the sheriff's bond and securities were approved by the circuit court, 2, R,S,1845 , p, 514; R,S.1874 , p, 989. 3, R.L.1827 , p, 373; R,S,1845 , p. 515; L,1869 , p, 399,- Constitution of 1870, Art. X, sec. 9. 4. L.1819 , p. 111,112,160-62,314-17,332,333; L.1821 , p. 37,63,64; R.L.1827 , p. 247-50; L.1831 , p. 103,104,106; R.L.1833 , p. 574,575; L.1845 , p. 10, 19; R.S.1845 , p. 133,134,515-17; R.S.1B74 , p. 616,989-91; L.1901 , p. 137, 138; L.1923 , p. 423. The citations also include references to duties not included in the general outline noted above. 5. L.1925 , p. 423. 6. R.L.1827 , p. 311,312,372,373; R.L.1829 , p. 121; L.1859 , p. 14-18,20; L.1877, p. 72; L.1905, p. 147; L.1921, p. 500; L.1931, p. 465. - 150 - Sheriff - Process (297-300) 2. Copies of reports to the county court and circuit court, 1 3. Reports of pavmbrokers on loans and articles pawned. 2 4. Data of identification of criminal and stolen property. The following records may be kept and do appear r 1, Register of prisoners, 2, Docket of executions, 3, "Books of Accounts," including records of fees and disbursenents. Process 297. EXECUTION DOCISIT, 1906--. 15 v. Execution and process docket showing nai'.es of plaintiff, defendant, and plaintiff's attorney, dates of judgment, vn'it, receipt, and return, amounts of damages, costs, interest, sheriff's fees, service levying, mileage, advertising, couinissions, certificate of sale, returns, and total amount. Arr. chron. No, index, Hdw. under pr, hdgs, 200 p. 14 X 9i X 1. Sh, 's off., 1st fl. 298. RECORD OF VffilTS (Civil), 1908--. 5 v. List of vnrits of civil cases, showing to vrhom served, type of case, court of issue, dates of receipt, service, and return, by whom served, date and amount of fees, and by whom paid and refimded. Arr. alph. by name of defendant. No index. Hdw. under pr. hdgs. 408 p. 16 x 14 x 2. Sh.'s off., 1st fl. 299. RECORD OF Vffi ITS (people), 1917—. 3 v. List of writs in criminal cases, showing to whom served, type of case, court of issue, dates of receipt and return, by whom served, date and amount of fees, and by v:hom paid and refunded, Arr. alph, by name of defendant. No index. Hdw, under pr, hdgs, 408 p, 16 x 14 x 2, Sh.'s off., 1st fl. 300. RECORD OF VmiTS (State), 1917—. 4 v. List of writs for insajie, feeble-minded, and delinquent state charges, shovring to whom served, type of case, court of issue, dates of receipt, service, aaid return, by whom served, paid, and refunded, and amount of fees. Arr. alph. by name of patient. No index, Hdw, tmder pr. hdgs, 404 p. 16 X 14 X 2. Sh.'s off., 1st fl. 1, L,1819 , p. 200-202,317; R.L.1827 , p. 249,273; L.1845 , p. 11; R.S.1845 , p. 305; R.S.1874 , p, 568,991,992,1096; L.1907 , p, 316-19; L.1909 , p. 301; L.1921 , p. 500; L.1925 , p. 424; L.192 9, p. 549; L.1931 , p. 465; L.1953 , p. 187-90. 2. L.1909, p. 301. - 151 - Coroner (301-305) 301. RECORD OF miTS (Foreign), 1923—. 2 v. List of -writs from foreign counties, showing to whom served, type of case, court of issue, dates of receipt and return, date and by whom served, date and ajnount of fees, and by vrhom paid and refunded, Arr» chron. No index, Edvr, under pi', hdgs, 216 p. 16 x 12 x 1, Sh,«G off., 1st fl, 302, RECORD OF VEMIRES AlTD GRAITO JURY SUBPOMAS, 1910--, 2 v. (1, 2). Copies of jury venires and grand jury subpoenas, shov;ing names of pros- pective jurors, court, and judge, nature of wit, and dates of receipt, service, and return, and ajiount of fees, Arr, chron. No index, Hdw. under pr, hdgs. 224 p, 16 x 12 x !• Sh,«s off., 1st fl. Jail Records 303. REGISTER OF PRISONERS, 1887— , 46 v. Register of prisoners, showing number, name and description of prisoner, natijre of charge, name of officer having custody of prisoner, date of commitment, personal effects taken in charge by jailer, date of discharge, amount of fees, and remarks, Arr, chron, Hdw, under pr, hdgs, 200 p, 16 X 12 X 2, Jailer»s off., 1st fl, 304. CARD INDEX (Register of Prisoners), 1887—, 4 f,b. Index to Register of Prisoners, entry 303, shovfing register number, name, address, and description of prisoner, nature of charge, dates of coratnit- ment, and discharge or parole, and book and page of entry in register, Arr. alph, by name of prisoner, Hdw. under pr, hdgs, 5 x 6 x 16. Jailer «s off,, 1st fl. Receipts and Expenditures 305, CASH BOOK, 1907--. 7 v, (2 not numbered, 1907-26; 1-5, 1918--), Ledger account of cash received, showing date, amount received from circuit, county, and probate coui'ts, name of state auditor or justice of peace, and total amount, Arr, chron. No index, Hdw, under pr, hdgs, 200 p, 16 X 12 X 2. Sh,»s off,, 1st fl. VIII, CORONER The coroner's office in Sangamon County has continued in existence from the organization of the coianty to tho present,! The coroner ie elected by the county electorate for a four-yoar term. After certifi- 1, Constitution of 1818, Art, III, sec, 11; L,1349 , Second Sess., p, 7; Constitution of 1870, Art. X, sec, 8. - 152 - Coroner ■ (Next entry 305, p. 153) cation of his election "by the county clerk, filing of his "bond, and taking oath of office, he receives his commission from the Governor. ^ The inquest duties of this official have changed little over a period of more than a century. The coroner acts as a conservator of the peace with powers equal to those of the sheriff in this respect and serves as a ministerial officer of the courts in the absence or disqualification of the sheriff; he also performs all the other duties of the latter "hen the office is vacant.? The most important function of the coroner is to hold inquests over the "bodies of persons supposed to have come to their death ty violence, casualty, or other undue means. When notification of such death is re- ceived, the coroner proceeds to the body, takes charge of it, and sum- mons a jury composed of six men from the vicinity in which the "body. was found. The jury is instructed to convene at a stated time and place to vicv/ the body and to inouirc into the cause and manner of the death. If the inquest is continued and a vacancy should occur on the jury, the coro- ner is allowed to fill such vacajicy.3 To the custody of the clerk of the circuit court are returned the verdict of the jury and such recognizances as may be given the coroner by witnesses whose testimony imi3lica.tes any person as the unla^Tful slayer of the deceased.^ In his O'Tn office the coroner files and preserves the record of such testimony. 5 The coroner also keeps one record which he originates, the "inquest record." This record recapitulates all the data involved in the entire inquest procedure and includes an inventory and accounting of the personal property and money of the deceased." Deputy coroners appointed by this official assist him in the per- formance of the duties of his office. The number of deputies is set by rule of the circuit court, and their compensation is determined by the county board of supervisors.. Tlie bond or securities of these assistants are taken by the coroner, and the oath to which each subscribes is filed in the county clerk's office."^ 1. The office is constitutional and elective (Constitution of 1813, Art. Ill, sec 11; Constitution of 1870, Art. X, sec. 8). The term, formerly two years, is now four years (second amendjnent, November 22, 1880, to Constitution of 1870, Art. X, sec. 8). 2. L.1819 , p. 111,160; L.1821 , p. 20-23; L.18?5 , p. 63,64; R.L.1827 , p. 246-50, 372,373,575; R.S.1845 , p. 515,517; R. 5. 1874 , p. 281,282. 3. L.1821 , p. 22-24; R.S.1845 , p, 517,518; R.S.1874 , p.. 282-84; L.1879 , p. 82; L.1907 . p. 213; L.1919 , p. 403; L.1931 , p. 388. 4. L.1821 , p, 24,25; R.S.1845 , p, 518; R.S.1874 , p. 284. 5. L.1869 , p, 104; R.S.1874 , p. 283; L.1907 , p. 213; L.1919 , p. 293. 6. L.1821 , p. 25,26; R. 3.1874 , p. 283. 7. L.1881, p. 63. - 153 - State's Attorney (306, 307) 306. ' (COROKER'S INQUEST PAPERS), I860—. 1 wooden box (1860-1913): 112 f.b. (1904--). Inquest papers showing inquest date and number, date of death, names of coroner, deceased, and jurors, testimony of T:7itneBses, physician's statement, jury verdict, signature and seal of coroner, and 'book and page of record. 1860-1923, arr. chron. ; 1924 — , arr. alph, "by name of deceased. No index. Hdw. on pr. fta. Wooden "box 54 x 12 x 12, f.b. 12 x 5 x 10|. 1 wooden box, 44 f.b., 1860-1923, cir. elk. 's vlt., bsmt.; 68 f.b. , 1924--, cor. 's off., 1st fl. 307. CORONER'S RECORD, 1897—. 9 v. Record of coroner's inquests, showing name, color, birthplace, occupation, and social status of deceased, names of witnesses and jurors, jury verdict, places of death and burial, jury warrant number, jury service, coroner's fee, and reference to file boxes. Arr. chron. Indexed alph. by name of deceased, 1897-1908, hdw. on pr. fm.; 1909 — , typed on pr. fm. 750 p. 16 X 11 X 3. Cor.'s off., 1st fl. IX. STATE'S ATTORNEY The functions of the office of state's attorney in Sangamon County were performed by a circuit attorney from the organization of the county to 1827 when he was replaced by an officer "styled and called state's attorney, "•'■ In Sangamon County, as in each of the counties of the judi- cial district, this office commenced and prosecuted in courts of record all actions in ;\diich the people of the state or county were concerned. The state's attorney was appointed by the Governor until 1835, when he became an official elected by the G-eneral Assembly. This latter pro- vision remained effective until 1848, when the state's attorney became an elective officer of the circuit district electorate. At this time his services also v;ere expanded to include the newly created county court. Finally, thepresent constitution made the office elective in and for each county."^ Bond in the sum of $5,000 has been required since 1872.'^ From the creation of this office in the state until the present, the state's attorney has continued to receive his commission from the Governor for the tenure of his office. ^ In 1827 his appointment was set at a four- year term, until 1835, when he was elected by the assembly for 1. L.1819 , p. 204; L.1825 , p. 178,179; R.L.1827 , p. 79,80. 2. L.1835 , p. 44; R.S.1845. p, 76. 3. R.L.1833 , p. 98; L,1835 . p. 44; Constitution of 1848, Art. V, sec. 21, 28; Constitution of 1870, Art, VI, sec. 22; R.S.1874 . p. 172. 4. L. 1871-72 . p. 189. 5» R.I'«18S5 . p. 98; L.1835 , p. 44; Constitution of 1848, Art. V, sec. 28; Constitution of 1870, Art. VI, sec, 22; R.S.1874 , p. 172. - 154 - State's Attorney (Next entrj^ 308, p. 155) a two-year tern. Then, in 1848, the state's attorney's office becane elective "by the district electorate for a fo\ir-year term, the first tern, however, being only for three years, 1849 to 1852. -'■ In Sangamon County the state's attorney receives aii annual salary of $8,000 with an addition- al $400 paid by the state. Statutory fee rates are allc-red him for con- victions on specified offenses and crimes before Justices of the peace, police magistrates, co-unty and. circuit courts. Also, rates are established for preliminary examinations of defendants, for attendance at trials, and for appeals. Tliese several fees and rates make up a county fujid from which is paid his salary. 2 The duties of the state's attorney are the following: 1. To commence and prosecute all actions, suits, indict- ments, and prosecutions, civil or criminal, in any court of record in his coujity in which the people of the state or county may be concerned. 2. To prosecute all forfeited bonds and recognizances and all actions and proceedings for the recovery of debts, revenueb, liCneys, fines, penalties, and for- feitures accruing to the state or his county, or to any school district in his county; also to prosecute all suits in his county against railroads or trans- portation companies, which may be prosecuted in the name of the people of the State of Illinois. 3. To commence and prosecute all actions and proceedings brought up by any county officer in his official capacity. 4. To defend all actions and proceedings brought against his county or against any county or state officer, in his of- ficial capacity, in his county. 5. To attend the examination of all persons brought before any judge on habeas corpus when the prosecution is in his county. 6. To attend before justices of the peace and prosecute charges of felony or misdemeanor for which the offencler is required to be recog"nized and to appear before a court of record when it is within his power to do so. 7. To give his opinion, without fee or reward, to any county officer or justice of the peace in his county upon any question of law relating to any criminal or other matter in which the people of the state or county may be con- cerned. 8. To assist the attorney general whenever it may be neces- sary, and in cases of appeal or vnrit or error from his 1. R.L.1827 , p. 79,80; L.1835 , p. 44; Constitution of 1848, Art. V. sec. 21; Constitution of 1870, Art. VI, sec. 22. 2. L. 1871-72 . p. 422; L. 1873-74 , p. 104,105; L.1909 , p. 331-33; L.1929 , p. 474-76; L.1937, p. 607. - 155 - State's Attorney - (308-310) Prosecution Records couiity to the suprcne court, to villi ch it is the duty of the attorney general to attend, he shall, a reasonahle tine "boforo the trial of such appeal or vrrit of error, furnish tho attorney gcncx-al v/ith a hrief shoeing the nature of the case and the questions involved. 9. To pay all moneys received by him in trust, \vithout de- lay, to the officer r;ho by law is entitled to their custody'-. 10. To perform such other and further duties as may from time to tine be enjoined upon him by lav;. 11. To appear in all proceedings by collectors of taxes against delinquent taxps:/cTs for jiidgmcnt to sell real estate, and to sec that all the necessa.ry preliminary steps have been Icgallj' talcen to malco the judgment legal and binding. - 12. To enforce the collection of all fines, forfeitures, and penalties imposed or incurred in the courts of record in his county; and to report to the circuit court on the collection of these moneys. 2 All of the state's attorney's records are kept in his office on the third floor of the courthouse. For state's attorney's reports to the circuit court, see entries 259, 285, 237. Froseci-ition ?a?cords. 303. CRIKIITAL 5E ODRDS (Files), 1917—. 14 f.b. Documents covering all types of pending criminal cases, showing name aiid alias, address, occupation, description, character, mentality, disposition, and criminal record of defendeait, nature of offense, date and place of crime, names of prosecuting vfitnesscs, disposition of case, name of co-art, verdict, and date of sentence or probation. Arr. by case no. 1-3757. TjY^ed on pr. fm. 16 x 12 x 26. 309. IITDSX TO CRIlffi (Criminal Record), 1917—. 1 f.b. Card index to Criminal Records (Files), entry 308, showing case number, name of criminal, and type of crime. Arr. alph. by nature of crime. T:'ped. . 6:; x 6 x 19. ' 310. CASES DISPOSED OF, 1917—. 4 f.b. Documents of completed criminal cases, shovdng names and addresses of de- fendaiit, prosecuting witnesses, and bondsmen, nature of charge, date of indictment, amount of bond, date of trial or plea, name of court, final disposition of case, and remarks. Arr. alph. by name of defendaiit. ITo index. Typed on pr. fm. 8-;3 x 6 x 19. 1. R.S.1S45 , p. 75; R. 3.1874 , p. 172. 2. L.1909 , p. 406; D. 1911-12 , p. 88; L.1929 , p. 475. - 156 - State's Attorney - Jury (311-317) Records; Imprisonment Records 311. JUSTICE CASESt 1930—. 4 f.t. Card file of cases tried "oefore justice of peace, and magistrate's reports, shoT/ing names of defendant and justice, date and nature of offense, amount of bond, fine and costs, terms of sentence, and name of state's attorney or assistant state's attorneyo Arr, alpho "by name of defendant. No index. Typed on file cards ;, 6-| x 6 x 19. 312. BOUIID-OTOR CASES, 1928—. 1 f.b. Criminal cases "bourid over from justice of peace to state's attorney, showing names of defendant, attorney, and justice, nature of. crime, dates of charge and trial, and amount of fine and costs. Arr, alph, by name of defendant. No index. Typed on pr, fm, 7 x 5 x 16, 313, DATA FOR Il^TOHMATION, 1933 — , 2 f.b. Prior records cannot be located. Data sheets showing name and address of defendant, nature of offense, names of court and justice of the peace, date bound over to grajid jury, amount of bond, names and addresses of siiroties and witnesses, date of disposition of case, and brief of case, Arr. chron. For index to briefs, see entry 314. Hdw. on pr. fm, 7 x 5 x 16, 314, INDEX LAW BRIEFS, 1917—. 1 f.b. Card index to law briefs in Data for lafoi'mation, entry 315, showing names of plaintiffs and name and munbor of case, Arr, alph. by name of case. Typed. 6| x 6 x 19. Jury Records (See also entries 6, 11, 34, 257, 262, 286-288, 302, 306, 307, 319) 315. JURORS, 1917—. 1 f.b. List of jurors, showing name, address, and occupation of juror, title of case, verdict, number of hours served, date of trial, and classifi- cation of juror. Arr, alph. by name of juror. No index. Typed on file cards. 8\ x 6 x 19. 316. GRAIH) JURY DATA, 1936—, 1 f.b. Record of persons held to grand jury, showing name o,nd address of defendant, nature of offense, ajnount of bond, names ?\nd addresses of sureties and witnesses, description, da,te and place of crime, statements of prosecuting witnesses, and na'-Jo of defendant's attorney. Arr. chron. No index, Hdw. on pr. fm. 8? x 6 x 19. Imprisonment Records 317. PERSONAL HISTORY, 1882—. 1 f.b. Record of personal history of prisoners, shov/in^'r; name and a.ddress, alias, place of birth, a^o, schooling, marital status, mentality, character and emplojTnent record, nai.ic and address of parents, disposition of case, and date of filing. Arr. alph. by nar.io of prisoner. No index. Hdvj. on pr. fm. 8-|- X 6 X 19, - 157 - Supervisor of Assessments (318, 319) 318. PEIIITENTIARY (Sentences), 1329—. 1 f.t. Records of criminals sentenced to penitentiary, showing names and addresses of criminal, attorneys, prosectiting witness a.nd "bondsnen, nature of crime, date of indictment, ar-iount and date of bond, abstract of court proceedings, name of penitentiary, and tei-n of sentence. Arr. alph., "by name of criminal, No index. Typed on pr. fm. 8j x 6 x 19. Correspondence 319. COPHESFOIiDSICE, 1933--. 4 f.b. Correspondence file covering all natters within jurisdiction of state's attorney, including letters dealing with extradition papers, immunity waivers, jui'y lists, legislature matters, orders of circuit pjid county courts, parole orders, post-mortem petitions, release on probation, and pauper cases, and copies of reports to the court. Arr. alph. by name of correspondent, No index, Tj'ped. 15 x 12 x 16, X. SUPERVISOR OF ASSESS13I1ITS The county supervisor of assessments, with the aid of the township assessors, in Sangcmon Covmty is responsible for the assessment of prop- erty upon which the to\7nship, district, county, state and other taxes are levied. Principally, these officers annually revise the assessment of property, correct the some upon complaint, and quadrennially assess real and personal property. Many statutory provisions have regulated this function in Sangamon County. Soxly laws fixed the value of the several categories of real and personal property, leaving to the assessing officer only limited discretion. Property assessments in S;xng;inon Coiuity were first made by the county treasurer, an appointee of the coiuity coiumissioners' court, ^ Prom 1825 to 1827, when the r.heriff acted as treasurer, 3 a county assessor was appointed by the coimty com.missioncrs' couxt.'* In 1837 the General Assembly re- established the office oi county treas\ircr, czid the assessment function was resuied by that officer.^ The treasiirer continued to act in this capacity until 1839 v;hen the Icgislattu-c provided for the appointment by the county commissioners' court of a county assessor. ^ The dvity of property assessment 1. L.1S19, p, 313,319; L.1825, L.1845, p, 6, 2. L.lol9, p. 315. 3. L.1825, p. 178. 4. Ibid., p. 173. 5. R.L.18;37, p. 350. 5. L.18o9, p. 4, 173; L.1859, p. 4-6; L. 18-10 , p, 4; - 158 - Board of Review (320, 321) reverted to the coMntj'' treasurer again in 1844-^ suid continued to "be vested in that office until 1860 when Sangamon County adopted tovmship organization, and assessments were i.iade oy tor/neuiip assessors, elected one in each tovm- ship ann\ially. '^ Between 1849 and 1398, the assessing officers in Sangamon County re- ceived their assessment lists from, and reported assessments to, the county clerk, "5 In the latter year, the lc£,-islat-irre provided that the county treasurer should "be ex-oificio suporviror of assessments. * From that date until the present, the tovmship assessors have worked under the direction of, and reported the assessment of property to, the county treasurer, acting in this ex-officio capacity, II'vcvy asser.sor is "bonded in the sum of $500. Bond for the supervisor of assccsnonts is $2,000 or such larger sun as the county hoard ncy dcternine,^ For other taxation records, see entries 55-62, 114, 323-328, 320. EQUALIZATION EA^TES STATE Al'ID COUITTY, 1895—. 2 f.h. Rate sheets of state and county cqiializations on real cJid personal prop- erty, showing dr.te, nrr.c of owner, description of property, valuation, anount of tax, purpose, cT^d remarks. Also contains Railroad Rate Sheets, 1895-1921, entry 321. Arr. chron, llo index, Hdw. on pr, fm, 10 x 5 x 14. Co. clk.'s off., 2nd fl. 321, RAILROAD RATS SHEETS, 1922—. 1 f."b. 1895-1921 in Equalization Rates St:^tc ,-nd Co\inty, entry 320. Railroad rate sheets showing date, name of railroad, locations, valuations and descriptions of person.al property, tuildings and equipment, amount of ta::os, and remarks. Arr. chron, ilo index, Hdw, on pr, fn, 10 X 5 X 14, Co, cBc's off., 2nd fl. XI. BOARD OF REVIEW An im-portant aspect of the revenue procedure is the authority for the review of asscssncntr. on property. In Stuigamon County this power is exercised "by the hoard of review. The duties of this ho-ard arc es- sentially to assess, equalize, and review or revise the assessr.icnt of property. Early legislation provided for appeals from assessments to 1. L.1843, p. 231,237. 2. L. 1S49 , p. 192,206,207; L. 185.3 , p. 14,15;: L.1855 , p. 35. 3. L. 184-9, p, 121,128; L^1849, Second Sess., p, 38; L.1B53 , p. 14,17,47, 49,50; L. 1871-7 2, p. 19,20,22,23. 4. L. 1S98 , p, 37, 5. L,1893 , p. 37; L. 195 1 -32 , First Sp, Sess,, p. 66. - 159 - Board of Review (Next entry 322, p, 150) the county commissioners' court. The court was empowered to review and revise assessments on real and personal property.^ In 1849, when the county court succeeded the county commissioners' court in Sgjigaraon County, appeals were made to that body, 2 When Sangamon adopted township orgar.iratj.on in 1860, this jurisdiction was given to the town board, composed of the township supervisor, clerk, and assessor, 3 The board of s\;5)orvisors in their annun.l meeting examined the assessment rolls in the several towns to ascertain whether the valuations in one to^vn bore just relation to the vrJuations in all other towns in the co\mty, and were empowered to increase or diminish the aggregate valuation of real estate in anj' town accordingly. They could make v/hatever alterations in the description of the lands of nonresidezits they deemed necessary, and were required to assess the value of an;'' lands omitted by the assessor,^ In 1872 the duties of the board of supervisors with regard to assessments were the following: 1. To assess omitted property, 2, To review assessments upon complaint, 3» To hear and determine the application of any person assessed on property claimed to be exempt from taxation, 4, To ascertain v/hether the valuations in one town or district bore just relation to the valuation in all towns or dis- tricts in the coimty and adjust the assessment accordingly, ^ In 1898 this authority v;as transferred to the newly created board of reviov;, composed of the chairman of the county board \ilio became ex-officio chairman of the board of review, the county clerk, and one citizen appoint- ed by the county judge, 6 Since 1923 the board has consisted of the chair- man of the county board as ex-officio cliairmon of the board of review and two citizens appointed by the county judge. The members of the board select their own clerk. The two citizen members of the board are appointed alternately for a tvro-ycar term. The board may reduce or increase the entire assessment of property,''' For other taxation records, see entries 35-62, 114, 320, 321, 1, L.1859 , p, 7j L.1845 , p. 8; R.S,1845 . p. 441. 2, L,1849 , p, 65, 3, L,1851 , p, 56, 4, Ibid,, p, 57, 5, L. 1871-72 , p. 24,25, 6, L,1898 , p, 45. 7, L,1923 , p, 496,497; L, 19 51-32 , First Sp, Sess., p, 71,72, - 160 - Collector (322-324) 322. COIJIPIAINTS - BOARD OF REVIM, 1911—. 2 v. (2, 3). Record of complaints against excess taxes, showing date of filing, name of property owner, legal description of property, assessed value, anovint of taxes assessed, cause for complaint, findings of board, and disposition of case. Subsequent to 1926, record consists of original complaints and objections in bound form. Arr. chron. No index. 1911-25, hdw. under pr. hdgs.; 1926—, hdw. on pr. fm. 409 p. 18 x 12 x 2. Co. clk.'s off., 2nd fl. 323. BOARD OF REVIEW (Original Complaints), 1908-25. 4 f.b. Prior records cannot be located. Title varies: Objections to Taxes, Claims for tax abatement brought before board of review, showing legal description of property, name and address of ov-mer, and reason for plea of reduction. Arr. chron. No index. Hdw. and typed. 10 x 5 x 14. Co. clk.'s off., 2nd fl. For subsequent records, see entry 322. 324. (BOARD OF REVIEW MINUTES), 1909 — . 5 v. Prior records cannot be located. Transcripts of minutes of board of review, showing date of meeting, names of members of board present, actions of board, and signature of chairman. Arr. chron. Hdw. 150 p. 14 x 9 x 1. Co. clk.'s off., 2nd fl. XII. COLLECTOR In Sangamon County tax collections were first made by the sheriff, acting as ex-officio county collector,^ With the exception of four years, 1839 to 1843, when there existed an independent office of county collector filled by appointment by the county commissioners' court, the sheriff con- tinued to act in this capacity until 1860; in that year Sangamon adopted township organization. With this change in the form of county government, tax collections v;ere made the joint responsibility of the townships and the county, with the county treasurer acting as ex-officio county collector. Under this plan, town collectors, elected one in each township, ^ made collections of resident property taxes, ^ while nonresident and de- linquent taxes were collected by the county treasurer, 5 By the terms 1. L.1819 , p. 316; L.1821 , p. 100; L.1823 , p. 80; R.L.1827 , p. 370,374. 2. L.1839, p. 7; L.1843, p. 234; L.1853 , p. 14,25-29,67,99. 3. L.1851 , p. 38. 4. Ibid., p. 59, 5. Ibid., p. 53, - 161 - Collector (Next entry 325, p. 162) of an act of 1855, the ta[>m collectors were required to return their tax lists or books to the county collector who delivered them to the county clerk, 1 This provision v«;s chan[;cd in 1872 when an act of the General Asse'-nbly provided that tlie county collector nake an annual sv/orn statement to the county clerk, showing the total amount of each kind of tax collected, the aj,iount received fron ot.ch tovm collector, and the ar.iount collected by himself ."^ The collection procedure v;as altered in 1917 when the legislature provided for the abolishment of the office of tovm collector in counties with fewer than one hixndred thousand inhabitants, the county collector to he ex-officio tov.Ti collector, 3 Three years later, when Sangamon County attained this population rcq\iirement,4 the earlier system vr&s reestab- lished, and tovm collectors once more entered into the collection pro- cedure; this arrangement lias continued to the present, ^ The county collector is bonded in an amount determined upon by the county board in addition to that bond required of him as county treas- urer, ° Uhder statutory provisions, he collects taxes for the state, coimty, and other goverrmiental agencies, and pays to the proper authori- ties the amount in his h&.nds payable to thetn,"^ He also settles annual- ly with the county board, 3 He prepares an annual list of delinquent property and files it with the county clerk; 9 advertises his intention of applying for judgment for sale of delinquent lands and lotsy-'-*-' and is required to attend, in person or by deputy, all tax sales resulting from this action, 11 The county clerk, in person or by deputy, is also re- quired to attend all tax sales,-'^At such sales, the clerk and collector note and make entry of all tax sales and forfeitures to the state, ^^ 1, L.1855 , p. 37, 2, L. 1871-72 , p. 56,57, 3, L.1917 , p. 795, 4, U,S, Census, 1930, Population Bvilletin, I]linois, p. 9, 5, L.19 3?, p. 1116, 6, Ibid., p. 931, 7, 1.1871-72 , p. 56-59; L,193 5, p. 922; L.1935 , p. 1156,1213; L. 1935-56 , Fowth Sp. Sess,, p. 69,70. 8, L. 1871-72 , p. 55; L.1955 , p. 1155,1156, 9, L.1898 , p. 51; L.193 1, p, 759, 1°* L'lS71-72 , p, 44; 1.1957 , p. 1010. ^^* L«1871-72 , p. 48; L.1950 , First Sp. Sess., p. 64, 12. L>1871-72 , p. 48. 13. Ibid.; L.1953 , p. 886, - 152 - Collector (325-328) The county collector ia required to keep his records as collector of taxes separate from his records as county treasurer,-'- The records of the collector's office include duplicates of receipts issued to taxpayers, state auditor's and county clerk's certificates of the collector's settle- ment with thorn, duplicates of the collector' si reports, delinquent property- records, and tax sale axiQ. forfeitu-^-o records. For other taxatior. records, see entries 35-52, 114, 320-324, 325, ABATEMEFT AND POEFEITUEffi RECORDS, 1896—. 41 v. Prior records destroyed. Abatement list showing name and address of property owner, equalized value, description of property, ta:c spread, total due, reason for delinquency, amount of collector's fees forfeited, and remarks, Arr, by sec,, ti.7p,, and range. No index, Hdw, under pr, hdgs, 450 p, 17 x 11 x 1-;?, 30 v,, 1896- 1325, 1 v., 1927, CO. cr;-,'s west vlt,, hsmt,; 1 v,, 1926, 9 v,, 1928--, treas,'s off,, 1st fl, 326, (COUITTY COLLECTOR'S ACCOUKT WITH TOMSKIPS), 1910—, 5 v. Missing: 1915-17^ 1922-25, Prior records cannot be located. Lodger of county collector's account with townships, showing tax rate, names of taic levying bodies, ta:c levy as spread on collector's books, amounts collected and delinquent, township and county collector's and county clerk's commissions and feos, tax levy as spread on railroad books, back tax, amounts due in partial payments, total amoiint paid, and dates of final settlement, Arr, by sec,, twp., and range, Ko index, Hdv/, under pr. hdgs, 250 p, 16 x 14 x 2. 1 v, , 1910-14, co, clk.'s west vlt., bsmt,; 1 v,, 1918-21, CO, clk,'s east vlt., bsmt.; 3 v., 1925—, treas.'s off., 1st fl, 327, ( RECAP ITULATIOIT OF TAXES LEVIED BY /iLL TOTOISHIPS) , 1914—, 3 v. Prior records cannot be located. Total amount of taj:es levied for each toiimship, shov/ing names of townships, name and address of collector, distribution of taxes, back taxes, .and total, Arr. chron. No index. Hdw. under pr. hdgs. 150 p, 12 x 14 x |, Treas.'s off,, 1st fl, 328, TA:: forfeiture RECOFJDS, 1930—, 3 v. Record of tax forfeiture, showing legal description of property, name of ovmer, assessed value, tax spread, total tax, special assessments, costs, interest, and penalties, Arr. by sec., twp., and range. No index, Hdw, under pr, hdgs, 800 p. 15 x 18 x 7, Treas.'s off,, 1st fl. 1, L,1917 , p, 664,665; L,1930 , First Sp, Sess., p. 50-62; L.1935 , p. 1149-58. - 163 - (Uext entry 329, p. 164) XIII. TREASUHER The first General Assembly created the office of county treasurer and provided that its, incimbent 'be appointed 'by the county conui^issionerG' court, 1 The office was abolished in 1825, the sheriff assuming the duties of treasurer durin.^; the follov/in^^; two years, 2 In 1827 the legislature re- established the office, providing that a treasurer be appointed annually hy the county commissioners' court, 3 5'rom 1837 to the present, the treasurer has "been elected by the people of the county, 4 and is commissioned by the Governor for a four-year term,^ In 1830 the constitution v/as amended to provide that no treasurer should be eligible for reelection until four years after the expiration of his term of office, ^ The penal sum of the treasurer's bond and his securities are determined by the county board, "^ Upon request of the treasurer, the board designates the barJc in which the public fundo 8.re to be deposited. In the performance of his duties, the treasurer receives. the county revenue, has custody of its funds, and disburses them in accordance with orders of the county board or specific authorization by. law. He is re- quired to keep books of accounts of r.ll fimds received and disbursed by him, to maintain a register of county orders countersigned and paid, to report annually to the county boa.rd on the financial transactions of his office, .-uid to settle his accounts with the board semi annually, ^ The last two requirements give rise to a nujnbcr of segregated records of accouiits beyond strict statutory requirement:;. In addition, reports are made to the treasurer by other county, district, public, and serai- public authorities in the process of transacting business with him; and, finally, a large mxraber of records arise from the requirements for collectors of taxes to settle their accounts with the treasurer, 9 1, L.1819 , p. 515, 2, L,1325, p. 178. 3, R,L.1£27, p, 329; R.L.1333 , p. 515,516, 4, R.L.1857 , p, 49,274; L.184 5, p, 28; R.S.1845 , p. 137; L.1851 , p, 144; Constitution of 1870, Art, X, sec. 8. 5, The term was set at four years in 1837 ( R.L.1837 , p. 274); it was later reduced to two years ( 1,1845 , p, 28; L,1851 , p, 144), The office was made constitutional in 1870 vdthout change of term (Constitution of 1870, Art, X, sec. 8), Then in 1880, the term was lengthened to four years (Constitution of 1870, Art, X, sec. 8, as amended November 1880), 6, Constitution of 1870, Art, X, sec, 8, as amended November 1830, 7, R.L,1827 , p, 329; R,S.1874 , p. 323, The bond is required to be filed in the office of the county clerk, 8, R.L.1837 , p, 582,583; L.1343 . p, 151; R. 3,184 5, p, 137-39; L.1361 , p, 239,240; R.S.187 4, p, 323,324, 9, R.L,1827 , p, 350-55; L,1839, p, 8-10; 1.1845 , p, 11; L,1895 , p, 304; L.1913 , p, 516; L.1955, p, 898. - 164 - Treasurer - Receipts (329-331 and Disbursoinents Receipts and Disburser:iG:'its (See also entries 5-17) Cash Boo]:s aiid LediTcrs 329. CASH BOOK, 1919--. 3 v. Prior records cannot be located. County troasuror's account of receipts and expenditures, showing date and amount of receipts and disbursements, najiics of fund, payee, and payer, and grand total. Also contains Cash Book (County Funds), 1919-29, entry 330 and Cash Book (Daily Journal), 1919-33, entry 331. Arr. chron. No index, Hd-v\'. under pr, hdgs. 250 p. 16 x 14 x 2. Treas.'s off., 1st fl. 330. CASH BOOK (County Funds), 1930--. 2 v. 1919-29 in Cash Book, entry 329, Cash account of county funds, including pauper, institute, general, trust, detention home, county highway, dog tax, inheritance tax, non- high school, motor fuel tax, tuberculosis, blind and mothers' pension, bond retirement, and county home funds, showing amounts received and disbursed, source of receipts, order nur.iber, date, treasurer's fees and expenses, and total araount, Arr, by order no. IJo index. Hdw. under pr. hdgs. 200 p. 17 x 22 x 1. Treas.'s off., 1st fl. 331. CASK BOOK (Daily Journal), 1934—. 1 v. 1919-33 in Cash Book, entry 329. Daily cash book showing receipts and expenditures, from whom received, and to whom paid, and dates and purpose of pajTients, Arr. chron. No index. Hdvf. under pr. hdgs. 300 p. 13 x 15 x 1. Treas.'s off., 1st fl. County Orders 332. REGISTER OF COUNTY V^ARllfiJilTS, 1915—. 9 v. (8 v., 1915-26? 1 v., 1936 — );• 8 rolls (1927-35). Prior r(;cords cannot be located. Register of county warrants, showing date, purpiose and number of war- rant, to v/hom payable, and date of cancellation; appropriation and distribution recapitulation sheets, shovfing amounts appropriated for each fund, amounts expended, and balance available. Also contains County Highway Warrant Register, 1915-35, entry 336. Register of warrants arr. by warrant no.; recapitulation sheets arr. chron. No index. Hdw. under pr. hdgs. V. 550 p. 18 x 46 x 2-gy rolls 18 x 6, 2 v., 1915-16, 1926, co. clk.'s west vlt., bsmt,; 6 v., 1917-25, cir. clk.'s vlt,, bsmt,; 8 rolls, 1927-35, co. clk.'s east vlt., bsmt.; 1 v., 1936—, treas.'s off., 1st fl'. - 165 - Treasurer - Special Accoi-uits (333-337) Special Accounts S chool (See also entries 354-359) 333. SCHOOL TREASUIiER ACCOUNT BOOK, 1924--, 2 v. Prior records cannot be located. Ledger account of school treasurers with township collectors, showing names of school treasurers, legal description of property, amount of delinquent taxes, payments to school treasurer, delinquent payments, and collectors' comiuission, Arr. chron. Indexed alph, by name of school treasurer, Hdvv, under pr, hdgs, 135 p. 16 x 11 x ^, Treas.'s off., 1st fl. Probate 334. TRUST FUND ACCOUtjTS SAKGAIION COmreY, 1892—, 2 v. Ledger of trust fund accounts, shov.dnr name of estate, amount in trust, names of heirs, and final distribution. Arr, chron. No index. Hdw, under pr. hdgs. 224 p. 9 x 6 x 11. Treas.'s off,, 1st fl. Highway (See also entries 5, 7) 335. COUNTY TRIiASUElER'S REGISTER, HIGHWAY FUNDS RECEIVED, 1936—, 1 V, (8), Prior records cantiot be located. Register of highway funds received from motor fuel tax allotments and other sources, showing date, receipt n-umber, from whom received, source of receipts, total, and remarks, Arr, chron. No index, Hdw. under pr, hdgs. 100 p, 12 X 16 X 1. Treas,'s off,, 1st fl. 336. COTOITY HIGHWAY WARRANT REGISTER, 1936—, 1 v, (lO), 1915-35 in Register of County ITarrants, entry 332, Register of county highway warrants issued, showing warrant and claim numbers, dates, name of payee, arnoimt, reason for payment, and date of cancellation by bank. Arr. by warrant no. No index, Hdw. \mder pr. hdgs. 150 p. 14 X 13 X 2. Treas.'s off., 1st fl. Iiiheritance Tax (See also entry 248} 337. IMERITAIJCE TAX BOOK, 1900—. 3 v. (1 not nxmbered, 1, 2). Missing: 1907-13. Record of inheritance taxes collected, showing names of deceased, ap- praiser, attorneys, and beneficiaries, their relationship to deceased, description and value of property, date of death, evidence as heard by court, appraiser's report, tax fixed, fees of probate clerk and wit- nesses, compensation of appraiser, necessary expenses and disburse- ments, exemptions, taxable value, rate, r.nd total tax. Arr. chron. Indexed alph. by name of estate. Hdw. under pr. hdgs. 160 p. 15 X 10 X 1, Co. ct, rm., 2nd fl. - 166 - Auditor (338-342) 338, INHSEITAl'lCS TAX EECEIPTS 1910—, 2 v. Prior records cannot be locatGd, Record of inheritance tax receipts, showing names of estate and heirs, date of death, relationship of heirs, amoimt taicable to each heir, rate of interest, net aniount collected, amount of fees and commissions, aaount due state treasfxor, and date and number of receipt. Arr. chron, No index, Hdv;, under pr, hdgs, 156 p, 14 x 11 x 1, Treas,'s off,, 1st fl. Chocks, Ban!-: Statements 339, CAKCELLED CHECKS, 19C;4r— . 16 "bdl. Prior records destroyed. Cancelled checks showing names of payee end treasurer, check number, amount, purpose, and dates of issue and cancellation, Arr. chron, ITo index, Hdw, on pr, fm, 3x7x3, Trcas,'s off,, 1st fl, 340. DUPLICATE DEPOSIT SLIPS, 1936 — , 3 bdl. Prior records de- stroyed. Duplicate deposit slips sho^^ring names of banJc and treasurer, and date and amoTJilt of deposit, Arr, chron, No index. Hdv;, on pr, fm, 5x3x2, Treas,'s off,, 1st fl. Maps 341, SAlTGAiViOiT COUITTY, 1935. 1 nap. Political map of Sangamon County, shov/ing outlines of school districts, township, sanitary districts, and paved routes. Author, Jesse A. Todson, Springfield, Illinois, 1 in, to 1 mi, Hand-dra\vn. 48 x 48, Treas.'s off., 1st fl, 342, CITY OF S?Ri:iG?IELD, ILLINOIS, 1937, 4 naps. Political sectional maps of Springfield, Illinois, showing lot and block numbers, subdivisions, schools, churches, parks, railroads, and other public buildings, Springfield, Illinois: Sangamon County Abstra,ct Coropcny, publisher, 1 in, to 200 ft. Printed, 72 x 60, Treas.'s off,, 1st fl. XI7, AUDITOR In 1911 the General Assembly enacted legislation requiring all co-unties -uiider toT,mship organization with a population of more than seventy-five thousand and loss than three hundred thousand to elect, - 167 - Auditor - Audits (343, 344) and Recommendations in November 1912, and every four years thereafter, a coimty auditor. 1 As Sanpainon County had already attained the population miniravua by that year, the office ivas accordingly established^ As provided in the act conpensation is in such sum as the county board nay s-et,2 Since 1925 by an amendment to the original law, the county auditor has been re- quired to furnish si.ich bond as is deemed sufficient by tho county board, •which bond is filed with the county clcrkg^ The auditor is cliarged ivi.th the follcmdng duties : 1. To audit all claims against the county,'-, recommending to tho county board their payment or rejection. 2, To collect statistical inforr.-nticn v.-ith respect to tho cost of maintenance of such institutions as the co\inty farm, jail, worldiouso, and courthouse, 3« To approve, before issuance, all orders of county officials for supplies » 4. To make a quarterly audit of all county off ices, "^ He is also required to keep a record of all contracts entered into by the county board and all authorized county officers, to report quarterly to the board all fees and emoluments duo the county from its various officers, and to keep noccssary records of his other acts in pursuance of the duties of his office,"^ All of tho records of tho auditor are kept in his office on the second floor of the courthouse. For related records, sec entries 1-34. Audits and Rccominondations 343. AUDITOR'S REPORT, 1924--. 1 f.b. Auditor's reports recommending allo-v.'anoc and payment of claims for adiainistrative and maintona.ncc costs of various county institutions, Arr, chron. No index. Typed. 16 x 11 x 26. 344. (RECORD OF EXPENDITURES FROM COUNTY FUl-ros), 1924--. 1 v. Auditor's record of county expenses, shoiring typo of expense, amounts for each quarter, and total yearly expense. Arr, chron. No index, Hdv/, 135 p. 13 X 17 X 1«, 1. L.1911 , p. 242,243. 2. Ibid,, p. 242, 3. L.1925, p. 263. 4. L.1911, p, 242. 5. lEaZTTp. 242,243. - 168 - Auditor - Reports (345-352) Reports (See also entry 394) P.eriOrts of Officers 345. FR0CE53)I1TGS OF BOARD OF SUPERVISORS OF SMGMON COUNTY, 1921—. 19 V. Copies of minutes of the board of supervisors, showing names of newly elected and hold-over members, salaries of officials, and county officers' reports, Arr. by subject matter. Ko index. Printed. 36 p. 8|- x 6 x -1. 346. SUPERVISORS AND COIi^ITTEES (Reports), 193:i— . 1 f.d. Reports of supervisors and committees, rhov/ing date of report, cost of operation of co'onty hone, ni^mber of inmates, and avcrsige daily cost per inmate. Arr, chron, Ho index. ?:/ped. 2 x 15 :c 16. 347. COUIJTY OETICERS R2P0RT3 (Superintendent of Schools), 1935—. 1 f.d. Financial reports of superintendent of schools, sliovzing date and amount of money deposited with county treasurer, monthly institute fund report, number of certificates issued, and date of certification. Arr. chron. No index. T:/ped. 2 x 15 x 16, 348. LIISCSLLANEOUS SCI^IDU'LES AND REPORTS, 1933—. 1 f.b. Complete inventory reports of county officers and miscellaneous schedules of insurance in force on county property. Arr. alph. by name of county officer, or insurance company. No index. Typed. 2 x 15 x 15, Reports of Welfare Agencies 349. TUBERCULOSIS BOARD REPORTS, 1953—. 2 f.d. List of tubercular patients under supervision of sanitarium board, list of laiov'm active cases, waiting list, applications for sanitarium care, and cuaount of appropriation and quarterly expenditures. Arr. chron. No index. Tj-pied. 2 x 15 x 16, 350. PROBATION OFFICER REPORTS, 1953—. 1 f.d. Boarding list of the juvanile coiort, showing names and addresses of persons receiving money to board children, amoTHit and date paid each month, and total monthly pay-ionts. Arr. 'dph, by name of payee. No index. Typed. 2 x 15 x 16. 351. MOTHERS' PENSION REPORTS, 1933—. 1 f.d. Mothers' pension reports showing name and address of mother, age aind number of dependents, and date and amount of pension payments. Arr. alph, by name of applicant. No index. Typed. 2 x 15 x 16, 352. TOTTSHIP RECOPDS (Overseer of Poor), 1955—. 8 f.b. Reports of overseer of the poor, showing application for relief with name and address of applicant, and date and amount received each week; also list of inmates of county home and burial records of deceased inmates. Arr. alph. by name of twp. No index, Hdw. on typed fm. 13 x 12 x 26. - 169 - Superintendent of Schools (353) Contracts 353. COITTRACTS AND IKSURAITCE POLICIES, 1930—. 2 f.b. Copies of contracts issued by board of supervisors for equipment for county offices, elevutor repairs, and windov/ cleaning; insurance policies on covmty property and records of expired insurance policies. Arr« chron. No index. Typed on pr, fii. IC x 4 x 14. XV. SUPERIITTEIIDENT OF SCHOOLS The first school official in Sanganon County was the county school comnissioner.-'- The principal duties of this officer, an appointee of the county cormiissi oners - court, centered around the sale of school lands. His reports of these sales vrere nade to the county conmissioners ' court and recorded by their clerk in a v/ell-boimd book kept for that purpose. ^ The school conrdssioner also reported to the commissioners' court on his other transactions in regard to the school fund,'^ His office became elective in 1841.^ In 1845 the office of county superintendent of schools was created as an ex-officio office of the county school commis- sioner. ^ For his ex-officio duties as superintendent of schools, the commissioner received additional compensation for the days actually en- gaged in the performance of these duties. ^ Beginning with the year 1847, the school comriiissioner v;as elected for a two-year term.*^ In 1865 the office of coionty superintendent of schools v;as established as an in- dependent office, and had delegated to it the authority formerly vested in the county school commissi oner, 8 The superintendent of schools is a statutory office, now elective for a term of four year 3,9 The superintendent's office serves as the central school administrative agency for the county. One or more of the several congressional tovmships comprise the several school districts. Within these administrative units are elected boards of trustees who have ex- ecutive and financial responsibilities v;hich come under the supervision of the county superintendent. ^0 xhe boeirds of trustees elect their ovvn 1. R.L.1329 , p. 150,151. 2. Ibid., p. 152,153; L.ie49 , p. 155,156,159,160; L.1851 , p. 130. 3. L.18 51, p. 175. 4. L.1841 , p. 261,262, 5. L.1845 , p. 54. 6. L.ie49 , p. 178; L. 186.7 , p. 161. 7. L.184Y" , p. 120; L.1849 , p. 154. 8. L.18 65, p. 112; L. 1871-72 , p. 702; L.1889 , p. 312; L.1909 , p, 343. 9. L. 1871-72 , p. 70l; L.1909 , p, 343; L.1915 , p. 628; L.1923 , p, 596, 10. L.1847, p. 126; L.1909, p. 350; L.1929, p. 745. - 170 - Superintendent of Schools (Next entry 354, p. 171) treasurers vrho also act as clerks of the township (or school district) T3oards.^ The superintendent mai:es quarterly and annual reports to the county "boaxd and also reports to the state superintendent of public instruction, the State Department of Public Health, the state fire marshal, and the state architect. His original duties are the following! 1. To sell township fund lands and issue certificates of p-ur chase. 2. To examine the complete accounts of every township treasiirer in his county and report irregularities to the tovmship trustees. 3. To conduct a teachers' institute, hold quarterly exaxiinations for teachers' certificates, and issue such, 4. To hold examinations for normal and \iniversity scholarships. 5. To visit the public schools in the county, observe methods of instruction, nai-ie recommendations to teo,chers, and advise school officers; to observe sanitary and safety conditions, and notify trustees and state authorities of unsatisfactory conditions; to inspect plans and specifications, and approve those meeting state regulations. ^ A noteworthy undertaking of the superintendent of schools is the annual teachers' institute. Pioneer legislation of 1869 provided that the school directors wore to alio-.? school teachers to attend the teachers' institute in their cou-ity without the loss of time or pay. 3 Twenty years later, the superintendent of schools nas required to hold the institute annually.^ A fund was set up for this purpose which has continued to be made up of the fees received from applicants for teachers' certificates and from teachers' registrations. Money from the fund is paid out only on the order of the superintendent to defray the expenses of the annual institute. T/hen the fund exceeds the annual cost of the institute, the excess moy be paid out for special meetings of teachers.^ 1, L.1987 , p. 843; L.1929 , p. 745. 2. R..S.1845 , p. 498,499; L.1847 , p. 122; L.1849 , p. 156; L.1S53 , p. 246, 247; L.1855 , p. 66,67; L.1861 , p. 190,191; L.1865 , p. 119,120; L.1909 , p. 347-50; L.1915 , p. 636-38. T3, L.1869 , p. 394. 4. L.1889 , p. 312. 5. L.1905 , p. 385; L.1931. p. 876. A '^ - 171 - Superintendent of Schools - /<• j Q (354-359) Accounts of School Fmids }jiC^^ Accounts of School Funds (See alr,o entry 333) 354. BUDGET RECORI), 1935 — , 1 v. Prior records cannot "be located. Ledger of school fund distriliutions, showing district number, amounts appropriated to various districts from state distributive fund, and name of district treasurer. Arr. chron. Indexed alph. by name of twp. Hdw. under pr. hdgs. 200 p. 14 x 11^- x 1. Off. of supt. of sch., 2nd fl, 355. STATE TEACHERS' PENSION MD RET IREiMSl^T FUND RECORD, 1920—. 1 v. 10 f.b. 1860-1919 in Teachers' Permanent Record, entry 366, Record of pension and retirement funds, showing school district number, school year, names of teachers, monthly and yearly salaries, classifica- tion, amount and date of first, second, and third deductions, total amount, and number of years in service, v/ith d,'i.tes of marriage, retirement, or demise. Arr. chron. Indexed alph. by noiio of teacher. Hdw. on pr. fm. V. 200 p. 18 X 9 X 2; f.b. 10 x 5 x 14. Off. of supt. of sch., 2nd fl. 356. CASH BOOK, 1832-72. 3 v. Discontinued. Title varies; Journal Accounts of school commissioner with tormshipn, showing dates, from v/hom > ( cash received, name of teacher, to whom paid, and amounts of principal and ' interest. Arr. by twp, no. No index. Hdw. and hdw. under pr. hdgs. n^^ 175 - 200 p. 12 X 8 X 1 - 18?,- x 15 x 1. Off. of supt. of sch,, 2nd fl. ' For other similar records, see entry 370. 357. LEDGER (Record of Loans), 1832-50, 1 v. Discontinued. ^0^'^ Ledger account of money loaned, shov/ing township number and rrjigc, date, J^U to v7hom loaned, amount r. of loon and interest, and nvunber and dates of payments. Arr. alph. by name of twp. No index. Hdw. 180 p. 13 x 8 x 1. "^J- Off. of supt. of sch., 2nd fl. '-1 358. JOURNAL (Distributive and Institute Funds), 1886-1906, 2 v. Discontinued. Journal entries of all receipts and disbursements of distributive and institute funds, shov/ing book and page of entry, date, from which fund received, to whom and for v/hat purpose paid, and amovmt. Arr, chron. No index. Hdw. 400 p. 16 x 11 x 2. Off. of supt. of sch,, 2nd fl. 359. LEDGER, 1886-96. 1 v. Superintendent's ledger of accounts with various banks in Springfield, showing amo'unts deposited, from whom received, and date of receipt. Arr, alph. by name of banlc. No index. Hdw. 500 p, 16 x 11 x 2, Off. of, supt. of sch,, 2nd fl. ^ - 172 - Superintendent of Schools - (360-364) Sale Sc-iool Lands; District Records Sale of School Lands (Sec also entry 32) 350. SALES, PLATS, STC, 1831-54. 1 v. Discontinued, Record of sale of school lands and appointments of trustees, shov/ing names _ of trustees and petitioners, nanie cjid address of purchaser, legal descrip- ^^ tion and valviation of property, number of acres sold, total amount of pay- ments and receipts, and orders of commissioners' court. This record is 'ra accomp.anied "by plats of the various school lands. Those on pages 53 and ^ 114 were dravm "by Ahrrliam Lincoln, while ho" was deputy surveyor of Sangamon /** , County. Scale for plats, 5 in, to 1 ni, Dravm by Abraham Lincoln, Philo Soars, Orancl Clark, and Abel Pickerel, school trustees, Springfield, Illinois. Arr. by sec, and school district nos. Indexed alph. by name of tvTp. £>jid subject natter. Hdv/. and h^md-draTm. 230 p, 13 x 10 x 1, Off. of supt, of echo, 2nd fl. 361, SCHOOL LAKD SALSS, 1832-38, 1 v. Discontinued. ^»^ Plats ajid record of school lands sold in Sangamon County, showing legal 'f'ft-^ description of property, number of acres, price per acre, name and address of purchaser, and aiiiount of saleo Arr, cl.ron. l-Io index. Hdw, 300 p, 15 X 10 X 2, Co, elk. «s off., 2nd fl. ?: District Records 362, UOl^-HIGH SCHOOL DISTRICT RECORD, 1917—, 4 v. Prior records cannot be loca'ted. Proceedings of non-high school board, showing date and place of meetings, names of members present, bills for school books, supplies, and printing; records of eighth grade pupils, with name, address, district number, years of course, months of attendance, ,and amount of tuition; itemized expendi- turesj showing to v^nm paid, amount, date, and purpose of payment, and order number, Arr. chron, No index, Hdw. and hdw. under pr, hdgs. 180 p. 12 X 9 x 1. Off. of supt. of sch., 2nd fl, 363, SCHOOL DISTRICT CLAIMS ?0R STATE AID, 1929—, 7 v. Record of school district claims for state aid, showing total assessed equalized valuation of all tp.xable property of the school district, district boundaries, amoLUit of general apportionment based on attendance of pupils, and total claims made, Arr, chron. No index. Hdw. on pr. fm, 200 p. 8 X 14 x 2. Off. of supt. of sch,, 2nd fl. For original reijorts prior to 1929, see entry 375, 364, RECORD (Record of School Trustees), 185&-77, 1 v. Discontinued, Record of school trustees, sl-i0\7ing date, minutes of meetings, boundaries of school districts as fixed by the board, apportionment of school funds, levying of taxes for same, and names of directors. Arr. chron. No index, Hdw, 200 p, 14 X 9 x 1^-, Off. of supt. of sch., 2nd fl, For subsequent original trustees reports, see entiy 370, - 173 - Superintendent of Schools - (365-570) Teachers' Records; Reports Teachers' Records 365. TEACHERS' INSTITUTIOIJAL CREDIT BLANKS, 1921—. 26 f.b. Institutional credit blaiiics showing name and address of applicant, type of certificate applied for, training record, certification of college credits and attendance record by registrar of college attended, and certified statement of qualifications, signatures of chairnan and secretary of state examining board, and date of approval. Arr. alph. by name of teacher. No index. Hdv;, on pr. fm. 10 x 5 x 14. Off. of supt. of sch., 2nd fl. 366. TEACHERS' PEKT.IANEIW RECORD, 18G0— . 13 v. (4 not lettered, A-l), 2 f.b. Title varies r Superintendent "-s Record of Teachers' Certificates. Teachers' permanent record showing teaclaers' niunes, ages, school credits, examinations, and training, names of schools attended, application nimiber, teaching experience, grade of certificate, and date of issue. Also contains State Teachers' Pension and Retirement Fund Record, 1860-1919, entry 355. Subsequent to 1929, kept in card files. 1860-1929, arr. chron.y 1930 — , arr, alph, by name of teacher. 1860-1914, 1930—, no index; for index, 1915-29, see entry 367. lidw. midcr pr. hdgs. 318 - 398 p. 16 x lo|- x 1 - 18 X 11 X 2. Off. of supt. of sch., 2nd fl, 367. IKDEX (to Teachers' Permanent Record), 1915-29. 1 v. Discontinued, Index to Teachers' Permanent Record, entry 366, showing name of teacher, eind book and page of entry, Arr. alph, by nsime of teacher, Hdw, 300 p, 14-|- X 10 X 1. Off. of supt. of sch., 2nd fl. 368. (TEACHERS' CERTIFICATE RECORD), 1919-26, 1 v. Discontinued. Record of teachers' certificates, showing teachers' record number, name and address, grade and date of certificate, experience, and nuriber of years con- tributing to pension. Arr. alph. by najue of teacher. No i^ndex. Hdw. 300 p. 10 x 8 X 1. Off. of supt. of sch., 2nd fl. 369. COW.IISSIONER'S RECORD OF EXAlalMTIOK OF TEACHERS, 1860-70, 1 v. Discontinued. Record of teachers' examinations, shov/ing name of teacher, age, nativity, date, grade of certificate, and remarks. Arr. chron. No index. Hdw. under pr. hdgs. 150 p. 14 x 8 x 1, Off. of supt. of sch., 2nd fl. Reports (See also entries 2, 33, 347) 370. TRUSTEES' REPORTS, 1874—. 6 f.b.; loose papers filed in cup- board (1905-21). Trustees' annual reports of the various townships, pertaining to school census, districts, number and length of tenn of schools, enrollments, nvimber of male and female teachers, months taught, days of attendance, value of school property, amounts of tax levies extended by county clerk, amounts of teachers' orders outstanding, anticipation warrants unredeemed, and detailed financial statement of receipts and disbursements of funds. Arr. chron. No index. Hdv^. F.b. 11 x 15 x 24 - 10 x 5 x 14. Off. of supt. of sch., 2nd fl. - 174 - Superintendent of Schools - (371-375) Reports 371. MONTHLY EXAI^IHATIOIT REPORTS, 1916 — . 22 v. Prior records cannot be located. Reports of monthly examinations, r.howing date, name and district numlDer of school, names of teachers, names and ages of pupils, grade, attendance record, hrnnches of study, grade ,'ind average attained, number of hooks in library, equipment added diuring terra, improvements on building and groiKds, and amount of salaries and signatures of teachers. From 1928 — , these reports nrc bimonthly. Arr, chron. Ko index. 1915-27, hdw. \ander pr. hdi-s,; 1928—, hdw. on pr, fm. 500 p. 18 x 14 x 3, Off, of supt. of sch, , 2nd fl, 372. MmUAL REPORT OF TES COUIWY SUPERIITTSITDSKT OF SCHOOLS^ 1918—. 20 V. Prior records cannot bo loca.ted. Annual reports of superintendent of schools to county board, showing public school census vdth dates of terms, enrollments, attcndcjice, promo- tions, number of tuition pupils, and adrainistrativc positions held; status of school libraries, activities for promotion of health and attendance, list of high schools employing tv/o or more teachers, number of teachers' certificates issvied, and nuE^.bor of state certificates registered; finan- cial reports including amount of tax levies, outstanding bonds, receipts and expenditures of district institutes, statements of building and town- ship distributive funds, siqperintcndent' s distributive fund, and township loanable fund, special accounts of funds due, treasurer' s statement of distribution and amount of bond issues, and financial statistics of high schools; real estate changes affecting school district; and special sta- tistics on private schools, j)ublicschool kindergartens, evening schools, and educational facilities for blind, doaf-muto, crippled, and delinquent children, Arr. chron. No index. Hdw. under pr. hdgs. 40 p. 15 x 10 x ^, Off. of supt. of sch., 2nd fl, 373. VISITING SCHOOL RECORHS, 1930 — , 1 f.b. Prior records cannot be located. Superintendent's reports of official visits to sclxols, showing date, name of school, district nujnber, total pupils enrolled, vdth grade classificnr- tions, detailed report on condition of building and equipment, nuraber en- rolled in each gra,de, and remarks. Arr. chron. No index, Hdw, aJid typed on pr. fm, 10 x 5 x 14, Off, of supt, of sch,, 2nd fl, 374. (REPORT TO COUITTY SUPERINTENIENT OF SCHOOLS AT THE OPENING OF SCHOOL TEILM), 1951 — . 5 v. Prior records cannot be loca.ted. Reports to superintendent of schools, showing dates of school term, names and addresses of directors, teachers, pupils, parents, and school, dates of birth, school program, and teachers' experience and training, and kind of certificate. Arr. alph. by name of school. No index. Hdw, under pr, hdgs. 500 p, 18 X 11 X 2, Off. of supt, of sch., 2nd fl, 375. REPORT OP CLAIMS FOR STaTE AID^ 1924—. 7 bdl. Reports from school districts on claims for state aid, showing total assessed and equalized valuation of all taxable property of the school district, school district lines, amount of general apportionment based on attendance of pupils, tota.l clains ina.de, and signa,tures of superintend- ent and principal or teacher, Arr. chrono No index, Hdw, and typed on pr, fm, 14 X 8 X 2. Off, of supt. of sch., 2nd fl. For record of claims, see entry 353» - 175 ~ Superintondent of Schools - (376-382) School Elections; Maps and Plats 376, MAGISTRATE REPORTS, 1886-1913. 2 f.t. Discontinued, Magistrates' reports of fines and forfeitures collected and turned over to county superintendent of schools, showing names of judge, justice, and defendant, date and amount of fine, amount collected, and certificate of transmittal to superintendent, Arr. chron. No index. Hdw. on pr. fm, 10 X 5 X 14. Off, of supt, of sch., 2nd fl. School Elections 377, SCHOOL PLATS AMD 0RDINA1>ICES, 1855--, 4 f ."b. Petitions and notices for election of school laoard members, copies of official ballots, results of elections, certificates of high school organization, transcripts of community high school organization, super- intendent's statements of high school establishment, showing names of district, judges, clerks, superintendent, and school board members, and date. Also contains plats of school districts, showing changes of boundaries, Arr. chron. No index. Hdw, 10 x 5 x 14, Co, clk,'s off,, 2nd fl. 378, (TRUSTEES' ELECTION REPORT), 1886—, 10 f.b. Reports of election of trustees, showing district n\imber, names and ad- dresses of trustees and directors, dates of election, expiration of term, and report, and signature of township treasurer, Arr. chron. No index, Hdw, Off. of supt, of sch., 2nd fl. Maps and Plats (See also entries 117, 360, 361, 377) 379, (PLAT BOOK OE SANGAMON COUNTY), 1914--, 1 v. Political plats showing names and locations of cities, towns, and villages, acreage and ownership of all lands not platted, nature of soil as classified by United States Government Survey. Artists, Russell Thayer, Alfred Hark- ness, and Prank Melin, Chicago, Illinois: George F. Cram, publisher. Printed. No index, 2 io, to 1 mi. 151 p. 17 x 15 x 1, Off, of supt, of sch., 2nd fl, 380, STATE OF ILLINOIS, 1930. 2 maps. Political maps showing congressional districts, counties, townships, land survey, and comparative population, according to the 1930 census, Indianapo- lis, Indiana: National Map Company, publisher, 1 in, to 8 mi. Printed, 40 X 56. Off. of supt. of sch., 2nd fl. 381. SANGAIvION COUNTY, 1905. 1 map. Political map showing locations of cities, towns, villages, county schools, churches, cemeteries, and federal, state, and county roads, streams, lakes, parks, and landmarks, Vincennes, Indiana: F. D. Hardacre, publisher. Printed, 50 x 36, Off. of supt, of sch., 2nd fl, 382. SAIIGAI'/ION COUNTY, no date, 1 map. Political map of Sangamon County, showing school locations marked with pins. Printed, Faded, | in, to 1 mi, 18 x 23, Off, of supt, of sch., 2nd fl. - 176 - Superintendent of Highv,'ays (383) 383. ATLAS MAP, 1874, 1 v. Atlas of Sangamon County, with maps and plats shOT7ing area, iDoundaries, legal descriptions, roads, schools, ch-orches, cemeteries, bridges, streams, parks, and landmarks. Also contains histories o:" all cities, towns, and villages in county, and 'biogrpphical sketches of prominent citizens. Arr. alph. ty names of tvTp'o^ Philadelphia, Pa.: Brink, McCorraick and Company, pulilishers, 2 in^ to 1 mi, Print-?.d, Binding and paper very poor. 108 p. 18 X 14 X 1. Off. of supto of sch., 3nd fl. XVI, SUTERINTMDENT OF HIGHWAYS From 1821 to 1849 the county commissioners' court exorcised juris- diction over roads and "bridges in Sangamon County, The commissioners were empowered to locate new roads, to alter or vacate old roads, and to appoint in each township one free-holder to serve as supervisor of roads in that tovmship for a term of one year. In 1825 the county com- missioners' court was ordered to divide the county into road districts and to appoint a supervisor in each district.*^ The construction and maintenance of roads were effected by means of a later tax levied on all atle-todied men "betv/een the ages of eighteen and fifty. It was the super- visors' duty to summon these men for work rjhen road labor was needed. From 1849 to 1860 the coiJJity court in Sangamon County had the con- trol and supervision of public roads and bridges. The substitution of this administrative body for the old county commissioners' court effected no material changes in the earlier set-up. Tlie system of road districts was retained and the work of superintending road construction and main- tenance continued to be vested in district supervisors,"^ In 1860 v.'hen Sangamon Co^onty adopted township organization, the care and superintendence of roads became the responsibility of the tovm- ships. Tlie 1849 legislation enabling the adoption of this form of co-anty government had provided for the election in each tovmship of a highTjay commissioner and as many overseers of highways as there were road districts in the county. The commissioners at their annual meeting determined necessary action for establishing new roads and repairing, altering, or vacating old roads; the overseers of highways T;ere then required to carry ou';. the commissioners' instructions, ° This 1. L.1819 , p, 175. 2. Ibid., p. 333, 3. 1,1825 , p, 130. 4. LaSl_9, p, 334, 5. L.1849, p, 65; L.1847 , p, 111-13; L.1849 . p, 65; L.1851 , p, 149. 6. L.1849, p, 212. - 177 - Superintendent of Highways (Next entry 384, p. 178) system of road control and maintenance obtained until 1913; in that year the office of superintondont of hifrhv^ays was fir!:!t established,! The boards of }ii;-hi.7ay commissioners \rLich oxljted prior to that date have continued to function, but thoir pov/cra ai'c principally subordinated to those of the superintendent of highv/ayse The superintendent is appointed by the county board„ The board sub- mits a list of throe to five candidates to the State Department of Public Works a,nd Buildia^s, v/hich department examines the candidates to determine the person best fitted for the office,'^ The successful candidate holds office for six years and is remunerated in a sura fixed by the county board. The porrors and duties of the superintendent of highways come under the rules and regulations of the State DcpartLient of Public forks and Buildings, However, the superintendent is subject, upon hearing, to re- moval by the county bocird, and is required to perform such duties as may be prescribed by the chief highvfay engineer of the state, "^ The superin- tendent exercises sup.^rvision over township, county, and state-aid roads, and bridges and culverts in his co-onty. His principal duties arc as follows: 1, To prepare plans, specifications, and estimates for all bridges to be built by the county, 2, To supervise the construction and maintenance of county roads and bridges, and state-aid roads, 3, To inspect the highv^ays and bridges in each tov;n or dis- trict of his county at least once a year, 4, To advise and direct the highway commissioners in each town or district as to the best methods of repair, main- tenance, and improvement of highways and bridges, 5, To approve any purchase in excess of $200 for materials, machinery, or apparatus to be used in road construction in any town or district,'^ He is required to keep the following records: 1, Records of contracts, purchases, and expenditures author- ized by himself, the coxmty board, or tormship commissioners. 1, L.1915 , p, 524, 2, L.1921, p, 781; L,1933 , p, 951. Prom 1913 to 1917 the list Y/as submit- ted to the State Highway Commission; in 1917 this state agency was abolished, and its rights, powers, and duties were vested in the De- partment of Public Works and Buildings, created in the same year ( L.1913 , Po 524; L.1917, p. 16,34). 3, L,1921 , p. 781; L,195 5, p, 951. 4, L.1913, p, 523-25, - 178 - Superintendent of High\.-ays - _ (384-38S) Construction Maintonanco Records 2, Maps, plats, 'ol-aoprints, specifications, etc., arising from his sirpervision of roads and "oridges, or the planning of nov; construction, 3, Accounts of the funds handled by his office, 4, Reports fron other officers or bodies touching upon the affairs of his office; copies of his ovn reports on the administration of his office; related papers, ^ All recrrds are kept by the superintendent in his office on the second floor of the courthouse unless otherwise stated. Construction and Maintenance Records 384. TOMSHIP BRIDGES (Contracts a^id Specifications), 1920 — . 1 f.b. Copies of bridge contracts a.nd specifications, showing instructions for bidders, location of bridges, corTploto plans and specifications, starting end conplction dates, cost of construction, contractor's bond, and date of contract. Ai'r. alph, by nane of ccr.trcactor, ITo index. Hdw, and typed, 15 X 11 :c 26, 585.. COUITTY CONTRACT COITSTRUCTIOK LEDGER 1931--. 1 v. Ledger of construction contro.ct accounts, shcv/ing f-^ond distribution, cost suDF.arj'-, dates, clain numbers, total claias, and payment estimates, Arr, chron, Ih inde:::, Hdw, under pr. hdgs, 600 p. ll| x 18 x 4|. 386, iiPPROVED PLAII3 (Roads and Bridges), 1933--, 1 f.b. Construction plans, notices to contractors, contracts, and contractor's bonds. AiT, cliron, ITo inde::, Hdv/, and hand-drawn, 15 x 11 x 26, 387, r^AIiWEliMICE RECORD, 1933 — , 9 f.b. Record of costs of construction and maintenance of roads, bridges, and cul- verts in various townships, showing costs of oiling, grading and ditching of roads, names of patrolmen and laborers, and amount of salaries. Arr, alph, by namc:of s-jpcrvisor, ITo index, Hdw, and tj'ped, 12 x 4 x 25, 388, ESTBLITES, RROPOS/iLS, REPORTS 1934--, 1 f,b. Estimates, proposals, contracts, requests for chpjigc of plans, machinery reports, and engineers' reports on hidiv/ay irprovcments, Arr, chron, No index, Hdw, and typed. 15 x 11 x 26, 389, DEDICATION OP RIGHT 0? V^M, 19S5~, 1 f,b, Right-of-v.'ay dedications shov/ing nane of grantor, number of acres dedicated for road, purpose, location of laJid, signatv-res of v;itnosses, and notarial seal, Arr, chron, ITo index. Hdv/, on pr, fm, 15 x 11 x 26, 1, L,191o, p, 525, - 179 - Superintendent of Highways ~ (390-395) Allotments and Claims; V.'arrantsj Reports Allotments and Claims (See also entry 15) 3S0. COUIWY SUPERIIiTElIDEin OF HIC-KTAYS - CLAIM REGISTER, 1932—. 1 bdl., 1 V. Register of higlnvay claims and v/arrants, showing date, claim and requisition numbers, nana and address of claimant, amount of claim, purpose of payment, and warrant number. Arr . by v/arrant no. ITo index, Kdvf, and typed. Bdl., 11 X 17 X 2; V. 130 p. 17 X 11 X 1^. 391. REQUESTS FOR FUimS (Lliscellaneous ), 1953—. 4 f.b. Requests for funds from camty treasvu'er, state highway department, and Works Progress Administration, shov/ing dates, amount of funds received and refunded, and authorization for transfer of f\inds. Hdw. and typed, Arr. chron. Indexed alph. by name of twp, 15 x 11 x 26. 392. COmiTY MOTOR FUEL TiJC ALLOTIIEIJT RECORD, 1936—. 1 v. Prior records cannot be located. Ledger of allotments of motor fuel tax funds, showing date, section, and claim number, amount of receipts and disbursements, and balajice on hand. Arr. chron. No index, Hdw. under pr. hdgs . 100 p. 9 x 12 x 1. War rants 393. LEDGER, 1932--. 1 v. Register of checks issued, showing check number, to whom issued, amount, date, and purpose of issue, Arr. by cKeck no. No index. Hdw. 448 p, 14^ X 9 X 2, Reports 394, PROCEEDINGS OF BOARD OF SUPERVISORS OF SANGAIdON COUNTY, 1912-27, 18 V, Discontinued, Copy of official proceedings of board of supervisors, showing names of newly elected and hold-ovor members, auditor's report, report of expendi- tures from county highv/ay fund, arid reports of county officers, including superintendent of highv^ay's reports on road and highway funds. Arr. chron. No index. Printed. 36 p. 8-|- x 6 x -g. 395. TaTJSKIP GENERAL REPORTS, 1920—. 2 f.b. Records pertaining to right-of-way dedications, showing road construction experiments, and tests and inspection reportsj also right-of-v/ay bonds, shov;ing amount of bond and location of right of vmy, and record of Federal aid funds, showing amount of money allotted to various tovmships for right of way. Arr, alph, by n&ne of tv;p. No index, Hdw, and typed. 15 X 11 X 26. - 180 - Surveyor (39G-399) Survey G (See alGO entries KG-150. 40Q) 396. MISCELLAi'ffiOVJS SUKIGYS, 1915 67 v. (l-31 with duplications). Record of surveys of roads and "bridges, showing name and location of road or tridge, length of road, spsjn or t^qoe of bridge, dates of oeginning and contpletion of work, lahor and material costs, location of culverts, mile- a-Se, grade of road, and total cost. Arr. chron. No index. Hdw. 140 p. 5 X 4 X -Jr. Supt. of hvc's. drafting rm. , 4th fl. I.Iaps and Plats 397. PLAT BOOK OF SAL^'GAIiOiT COUITTY, 1914 1 v. Politico.l maps of Songcjnon County, shovdng cities, tovms wid villages, acreage, omicrship of all lands not platted, rnd condition of soil o.s. classified by United States Government Survey. Springfield, Illinois: Soiigcxion Countj'- Abstract Co., publisher. Printed. Binding very poor. 1/8 in. to 1 ft.p 1 in. to 1 mi. 151 p. 17 x 15 x 1. 398. ROjVDS AtlD ERII)C-3S XL! SAi;&Ai,i01! COUITTY (Construction Drawings), 1920 — . 25 folders, 1 roll. Plans pjid tracings of roads raid bridges constructed in county, shovdng. lengths, widths, elevations, cross sections, special features, type of construction and material used, and location nnd classification number. Blueprint. 24 x 36 - 21 x 35. l/s in. to . 1 ft.- 4 in. to 1 mi. 399. SAtTGAilOlT COmTTY HIGHYfAYS, no date. 1 map. Political map of highways in Sa:igamon County, showing all county highway routes and locations with reference to adjoining laiid. Printed. 1 in. to 1 mi. 36 x 57. XVII. SURVIIYOR The office of surveyor was first established in Illinois in 1821, the incumbent having been an appointee of the General Assembly.-'- In vacation, nominationn were made by the county commissioners' court to the Governor. 2 From 1835 to 1936 the county surveyor was an elected officer of the county electorate. "^ Since September 1936, he has been an 1. L.1321 , p, 62; R.L.1829 , p. 172; R.L.1835 , p. 591. 2. Ibid. 3. L.18o5 , p. 166; L.1837 , p. 558; R.S.1845 , p. 523; R.S.1874 , p. 456, 1050; L.1903. p. 349. - 181 - Drainage Commissioners (400) appointee of the county 'board, 1 Hia appointment is for a four-year term. He takes and subscriljes to an oath which is filed in the county clerk's office. The surveyor is required hy law to malce all surveys within the hounds of his coimty thtit he may he called upon to make hy the county hoard or interested persons. Such survejrs include surveys of lands of persons re- questing the same, oi additions or suhdivisions, and marking of county linos, Fow changes have 'been made in the original statutory requirements for the duties of this office. The sTirveyor may appoint one or more deputies. Any individ^oal requesting a survey must employ his own chainmcn suhject to the approval of the surveyor. The surveyor is required "by law to keep a well-hound hook in which to record all surveys made hy him, giving such information as the names of the persons whose land is surveyed and descriptive data of the survey. This record is required to he kept hy the surveyor in the recorder's office, The survej'-or also preserves his field notes and retains copies of plats, *^ For other records of county surveys, see entries 146-150, 396, 400. smVSYOH'S RECOBD, 1841—. 5 v. (A, 1841-49; A, B, 1841-90; 2 not lettered, 1886 — ). Kissing: 1891-1928. Record of surveys made hy county surveyor, shov/ing names of property owners, chainmcn, and surveyors, legal description of property, date of sui'vey, locations and types of hearing points, and chain distances. Volume A of the second series is a duplicate of volume A, 1841-49, Arr, hy sec,, twp,, and range. Indexed alph, hy name of owner, Hdw, 1 V. not lettered, 1886-87, cir. clk.'s vlt,, hsmt.; v. A, A, B, 1841- 90, 1 V, not lettered, 1929--, rec.'s off,, 2nd fl. XVIII. DHAIITAGE COMMISSIONERS For the purpose of aiding in puhlic welfare and health, the consti- tution has delegated to the General Assemhly hroad power to provide laws in regard to drainage,"^ By statutory provision, these activities are ex- ercised hy drainage commissioners in districts of Sangamon County, The corporate authorities of the drainage districts have power to acquire 1, L,1953 , p. 1104 (to ho effective in 1936), 2, L.1821 , p. 63,64; R.L.1329 , p, 173; R.L.1853 , p, 591-93,599,600; L,1845 , p, 201; R.S.1845 , p, 524; H,S.1874 , p, 1050; 1,1885 , p, 248; L,1915 , p, 575; L.1935 , p, 1104, 3, Constitution of 1870, Art, IV, sec. 31. - 182 - Drainage Commissioners (Next entry 401, p. 184) rights of way, issue bonds, construct and maintain drains, ditches, and levees for agricultural, sanitary, or mining purposes, and assess the "bene- fited property, 1 Drainage districts have heen organized "by land owners upon petition to the Sangamon county court. When the court found in favor of the pe- titioners, it entered an order to that effect and appointed three com- missioners to examine and survey the proposed lands, When the conmiis- sioncrs comploted their assignment they made a final report to the court with recommendations and the copies of surveys, maps, plats, and estimates,^ The districts are of three kinds: regular, which is composad of property lying in a single town; union, where the lands organized lie in two towns; special, with throe or more towns involved, 3 All three kinds of drainage districts are found in Sangamon County, After the report on a proposed district had heen made, the court com- pleted the organization of the district, 4 The corporate powers of regular and union districts are vested in three commissioners appointed hy town clerks. The corporate authority in special drainage districts is vested in three elected commissioners of the district, 5 In regular districts the com- missioners appoint one of their numter to act as secretary. The toun clerk in union districts acts as the clerk of the district. The county clerk and county treasurer in cases of special drainage districts are, respectively, ex-officio clerk and treasurer of each district, ° The following records "oelong to the drainage commissioners: 1, Record of "bonds issued, . S, Assessment hooks. 3, Petitions of owners of land to stay assessments, orders of commissioners thereupon, and other pro- ceedings, 4, State auditor's certificates of interest due on "bonds, 5, Tax lists showing pro-rata share of levy for "bond interest (union and. special districts only). 1, First amendment to the constitution, ratified Novem"ber 29, 1878, incor- porated in the Constitution of 1870, Art, lY, sec. 31; L.1879, p, 120, 124-28, 2, L. 1871-72 , p. 356; R. 5,1874 , p. 429; L.1875. p. 76; L.1879 , p. 120,155; L.1885 , p. 77,93,95,108; L.1907 , p, 274; L.1913 , p. 260, 3, L.1879 , p. 123; L,1885 , p, 93,94,113. River districts, though not in this category, may "bo organized similarly .'ind with like powers, L,1885 , p. 106. 4, See footnote 3. 5, L.1879 , p. 125; L.1885 , p, 93,95,113, 6, L.1885 , p, 77; L.1915 , p, 389; L,1919 , p, 467; L.1935 , p, 505, - 163 - County Home (Next entry 401, p. 184) 6, Copies of reports to county court on conditions of district and estimated expenditures; and to county treasurer on delinquent lands; maps and plats, sur- veys and estimates; office transactions,! The first two records are required to be kept in separate "books; the next three generally are Icnown as the "Drainage Record" ; and the remaining records are kept desultorily. County records are not kept for the dreiinago commissioners; such rec- ords arc maintained "by the individual township or tovmships comprising a drainage district. XIX. COUITTY EOIvffi One phase of public assistance is administered hy the county home. All county poorhouses, poor farms, and institutions for the support and care of indigents in Illinois arc known as county homes. 2 County poor- houses and farms have existed in this state under statutory provisions for nearly a century. The legislation creating these county establish- ments for the indigent has changed little since the original enactments. The county hoards of the various counties may establish a county home and are granted the following powers: 1, To acquire by purchase, grant, gift or devise, a suitable tract or tracts upon which to erect and maintain a county poorhouse and other necessary buildings, and for the es- tablishment and maintenance of a farm for the employment of the poor, 2, To receive gifts and bequests to aid in the erection and maintenance of the poorhouse, or in the care of the indi- gent , 3, To make rules and regulations for the same. 4, To appoint a keeper of the poorhouse and all necessary agents and servants for the management and control of the poo-rhouse and farm, and to prescribe their compen- sation and duties, 5, To appoint a county physician and prescribe his compen- sation a.nd duties, 6, To appoint an agent to have the general supervision and charge of all matters in relation to the care and support of the poor, and to prescribe his compensation and duties. 1, L.1879 , p. 120-34; L. 1885 , p, 78-104. 2, L.1919. p. 599; L.1955, p. 1058. - 184 - County Home (401-404) 7, To in,?ike the necessary appropriations for the erection and maintenance of the county home. Records of the county home are prepared and kept by the keeper (superintendent) of the home. He is required to keep an account shovdng the name of each person admitted to the county poorhouse, the time of his admission and discharge, the place of his hirth, and the cause of his dependency. He is also required, at the same time each year, to file with the county clerk of his county a copy of this record together with a state- ment showing the average numher of persons kept in the poorhouse each month during the year.^ All of the records of the county home are kept in the office of the superintendent on the first floor of the huilding, 401. IMATES, 1915—. 4 f.d. Records of present inmates at county home, showing date of admittance, inmate's name, sex, color, date and place of birth, occupation, length of residence in county, township from which he came, names of parents, and name and address of nearest relative. Arr, alph, by name of inmate. No index, Kdw. on [r. fm. 6 x 8 x 14, 402. DISCF-ARGED, 1915—. 1 f.b. Record of inmates discharged from county home, showing dates of admittance, discharge, and birth, inmate's name, sex, color, and birthplace, length of residence in countj'', township from which he came, names of parents, and name and address of nearest relative, Arr. olph, by name of inmate. No index, Hdw. on pr. fm, 6 x 8 x 14, 403. INSANE, 1915—. 1 f,b. Record of inmates committed to institution for the insane from county, showing dates of admittance, birth, and discharge, names of inmate and parents, sex, color, birthplace, and occupation of inmo.te, length of residence in county, township from v/hich he came, and name and address of nearest relative. Arr, alph, by name of innate. No index, Hdw, on pr, fm. 6 X 8 X 14, 404. DEAD (Inmates), 1915—. 1 f.b. File of dociments in cases of deceased inmates, showing dates of admittance, birth, and death, inmate's name, sex, color, birthplace, length of resi- dence in county, and name and address of parents or nearest relative, Arr, alph, by name of .inmate. No index. Hdw. on pr, fm, 6 x 8 x 14, 1, L.1859 , p, 139; R.S.1845 , p. 404,405; L.1861 , p. 180; R.S.1874 , p, 757; L,1917 , p, 638; L,1919 , p. 698; L.1935 , p. 1057,1058. 2. fl.S.1874, p. 758, - 185 - Tuberculosis Sanitarium Board (405-407) 405, RECORD OF SANGAMO!>T COimTY POOR HOUSE, 1865-1914. 5 v. Title varies: Poor House Register, Register of paupers adnitted to poor house, shoring nane, ago, sex and nativity of innate, applicn.tion and supervisor's pernit nunbers, dates of admittance, discharge, death, or conunitrient to other institution, and general reraarks. Also contains Death Lists, 1875-98, entry 406. Arr, chron. No index. Hd^r, under pr. hdgs. 200 p. 16 x 10 x 1-g-, 406, DEATH LISTS, 1899—. 1 v. 1875-98 in Record of Sangamon County Poor House, entry 405. List of deceased innates, showing date and cause of death, name, age, color, sex, and nativity of deceased, and fron what township adnitted, Arr, chron. No index. Hdw. 200 p. 9 x 9 x l|-, 407, VISITORS AND DEATH RECORD, 1900-1918. 1 v. Discontinued. Dual record consisting of visitors' register, 1900-1918, showing date of visit, and nane and residence of visitor; and death record, 1900-1912, shov/ing date and cause of death, name of deceased, sex, age, and nativity, from what township adnitted, and grave number. Arr, chron. No index, Hdw, under pr. hdgs. 500 p. 18 x 12 x 2. XX, TUBERCULOSIS SAl^TITARIUli BOARD^ In 1909 the powers of the county were extended to permit the es- tablishment of a sanitarium for the care and treatment of county resi- dents suffering from tuberculosis,^ This provision was greatly ampli- fied in an act of 1915 which described in detail the conditions neces- sary to the establishment of such an institution and the manner in #iich it was to be supported, managed, and controlled. The act provided that whenever one hundred legal voters in a county should petition the coxmty board to levy a tax for the establishment and maintenance of a tuberculosis sanitarium, the board was required to sub- mit the question to the voters of the county at the next regular general election, A favorable majority of all votes cast upon the proposition was necessary for adoption."^ In the original legislation of 1915 the amount of the tax levy was limited to not more than three mills on the dollar annually on all taxable property in the county,^ This limit was 1, Known as Tuberculosis Sanatorium Board in Sangamon County, 2, L,1909 , p, 162, 3, L. 1915 , p, 346-49, 4, Ibid., p, 346,347. 5, Ibid., p, 346, - 186 - Tiiberc-ulosis Sanitariuj:! (Next entry 408, p. 187) Board lowered in 1923 to two mills, -^ and further reduced in 1929 to one and one- half mills, 2 the present statutory requirement. The money thus received was to be set apart in a special Tuberculosis Sanitarium Fund."^ The nanagencnt of the sanitariim was vested in a board of three directors appointed by the president or chairnan of the county board with the approval of that body. The directors vrere to serve for throe years. 4 Vacancies on the board vrere to be filled in the manner in which the original appointments were made. Immediately after their appointment, the directors were required to meet and elect from their number a president, secretary, and such other officers as they might deem necessary, 5 The Sangamon Coi.mty electorate voted on November 7, 1922^ for the levying of a tax to establish such an institution; the following month the first board of directors was appointed,''' Toda;^'- the powers and duties of the board of directors arc essentially the some as in 1915, The directors have been given broad powers in the control and management of any sanitarium, all dispensaries, or avixiliary institutions o,nd activities established or carried on under the provisions of the act of 1915 and subsequent legislation. 8 They are granted exclusive control of the expenditure of all moneys collected to the credit of the fund and may receive, in the nar.ic of the county, contributions or donations to the sanitarium of money or property. Persons desiring to make a dona- tion, bequest, or devise of r-ny money, personal property, or real estate mtiy vest the title to such property in the board of directors who, upon acceptance, hold and control it and act as special trustees. Otherwise, all moneys received for the use of the sanitaritim are deposited in the county treasury ?;ithin a month rStcT their receipt, to be drawn upon only by the proper officers upon presentation of properly authenticated vouchers of the board of directors, TThen such a deposit is made the board is re- quired to secure a receipt from the treasurer.^ Since 1923, to insure greater working efficiency, counties maintain- ing tuberculosis sanitariums have been permitted to convey property to any adjacent county or counties upon such terms and conditions as the 1, L.192 3, p, 302. 2, 1.1929, p. 304. 3, L,1915 , p, 346; L,1925 . p. 302; L.1939, p. 304,305. 4, The first three directors, however, wore required to serve for ir- regular terms of one, two, and three years in order to permit the appointment of one new director annually. The particulrj' term each director was to serve was decided by lot ( L.1915 ^ p, 547), 5, Lol915 , p. 347. 6, Record Board of Supervisors, v, 21, p. 62. 7, Ibid,, V, 21, p, 174. 8, L.1915 , p. 346-49; L.1923, p. 302,303?, L.1929 , p, 304,305, Cf. R.S.19o7, p. 955-59. 9, L,1915 , p, 347-49, - 187 - Tuberculosis Saaitariuin Board (408-410) respective county boards agree on by a majority vote of all nembers of each board. In the sane year it was also provided that counties without public tuberculosis facilities night use funds secured for that purpose to give patients sanitarium care in private or public sanitariums of the state. 1 The Tuberculosis Sanitarium S\ind of Saa^gamon County is distributed under this latter provision, as no countj'' sruiitarium is maintained. Patients are sent to tvro private sanitariums in the county. ^^ The directors are required to return to the county board monthly. a list of the names of all persons making contributions and donations, the ajnount and nature of the property so receivRd, ajid the date of its receipt. On or before the second Monday in June in each year, the directors make an annual report to the county board, stating the condition of their trust on the first da;' of June, the various sums of money received from all sources and how and for what jDurpose e:q3ended, the number of patients, and other iDertinent statistics, information, and suggestions. >5 All records of the Board are kept in the tuberculosis sanatorium office on the third floor of the courthouse. 408. IITOEX TO SAiTITASimi BOARD CASES (Cai-d File) , 1923 2 f.b. Card file of sanitarium cases, showing najne, address, and age of patient, case number, physician's name, diai^nosis of case, dates of admission, discharge, readmit tance, and death. Arr. alph. by name of patient. Ho index. Typed on pr. fm. 5 x 4 x 11. 409. FAl'IILY IlIDEX (Case History), 1923~. 3 f.b. Card file of case histories, showing name, address, age, and sex of patient, names and ages of children, and number of members in far.iily having tubercular disease. Arr. alph. by name of patient. Ho indc::. Tj^cd on ca.rds . . 5 x 4 x 11 . 410. PATIZHT RECORD, 1923—, 4 f.b. Record of patients admitted to clinic, shoeing names aiid addresses of pa.tiont, phirsiciaJi, and clinic, case number, dates of admittance and dis- charge, family, history, date and place of birth, military or naval service, religion, income from benefits, occupational history, and total weekly earnings. Arr. alph. by name of patient. Ho index. Typed on pr. fm. 14 X 10 X 26. 1. L.19:-35 , p. 303. 2. St. John's Sanatoriujn and Palmer Saaiatoriuja in Rivcrton rnd Spring-field respectively. 3. L.1915 , p. 348,349. - 188 - Department of Public Welfare (411-414) 411. APPLICATIONS, 1923—. 1 f.^b. Applications to the coxinty tuberculosis sanatoriiun 'board for care and treatment of tubercular patients, shov/ing name and address of applicant, date of application, signaturesof applicant, parent, or guardian, and agreement to atide "by rules of treatment. Arr, alph. "by name of applicant. No index. T^-ped on pr, fm, 5 x 4 x 11. 412. CLIITIC SERVICE, 1923—. 3 f.t. Clinic case records showing name, address and age of patient, results of various tests, and date of examination. Arr. alph, "by name of patient. No index. Typed on pr. fm, 14 x 10 x 26, 413. X-HAY AND FLUOROSCOPIC REPORTS, 1923—. 4 f.lD. Reports of X-ray and fluoroscopic examinations, showing name and address of patient, family history, examination report, diagnosis, prognosis, subsequent examinations, and date of treatment. Arr. alph. by name of patient. No index. Typed on pr, fm, 14 x 10 x 26, 414. NURSES' DAILY RECORD, 1923—. 4 f.b. Nurses' daily reports showing number of calls made, dates, general activi- ties in regard to sanitarium cases, social service calls, and conferences with county board members. Arr. alph. by name of patient. No index. Typed on pr, fm. 14 x 10 x 26, XXI. DEPARTI'.ENT OF PUBLIC WELFAPlE Matters relating to public assistance and welfare in the county are handled by the department of public welfare, vfoich was established in 1937 as successor to the county commission of public welfare. This department consists of the superintendent of public welfare and a staff selected by him in accordance with, and subject to, the approval of the State Department of Public Welfare, The county board submits to the state department a list of five residents as candidates for the office of superintendent. An eligible ^ list of these candidates is prepared by the state department by competi- tive examination and certified to the county board. The board in turn makes an order appointing one of the eligibles as superintendent of public welfare, 2 1. L, 1955-36 , First Sp, Sess., p. 70-73; L.1937 . p. 451. 2, L,1937. p, 451,452. - 189 - Department of Public Welfare (Next entry 415, p. 190) The superintendent is charged with all the executive and administra- tive duties and responsibilities of the department of public welfare. He is subject to the rules and regulations of, and removal by, the state agency, 1 This officer has power and it is his duty to; 1. Have charge of and develop plans for the admin- istration of old age assistance. 2. Investigate and study problems of assistance, correction, and general welfare within his county, 3. Cooperate with the State Department of Public Welfare in the operation of welfare plans and policies in his county. 4. Maintain such records and file such reports with the State Department of Public Vfelfare as that department may require. 5. Serve as agent and executive officer of the State Department of Public Welfare in the ad- ministration of all forms of public assistance administered by that department. 2 All the records of the county department are subject to the inspec- tion and supervision of the agents of this central authority. The department of public welfare also serves as the county depart- ment for the administration of old age assistajice and is subject to the rules and regulations of the state department, 3 Upon receipt of an application the department makes an investigation of the case. In the course of the investigation the department is allowed to hold hearings and compel the attendance of witnesses and the production of papers and books. 4 The county department for old age assistance keeps such records and accounts as are prescribed by the state department. All applications and records in these matters are considered public records.^ Public welfare, with the exception of old age assistance, is admin- istered in Sangamon Coiinty tlirough the city department of public welfare of Springfield, 1. L. 1937 , p. 452. 2. L. 1935-5 6, First Sp. Sess., p. 72; L.1957 , p. 452. 3. L.1935 , p, 259,260j L.1955-36 , First Sp, Sess., p. 54,55; L.1957 , p. 265. 4. L.1955-36 , First Sp. Sess., p. 57-59, •• L.1937 , p. 267,268. 5. L.1937, p. 268,269. - 190 - Veterans Relief " (415-417) Commission 415. APPLICATIONS FOR OLD AGE ASSISTANCE, 1936—. 8 f.b. Applications for old age pensions, showing applicant's name and address, application number, date and place of birth, number of years in county, state, and co\intry, narital status, names and addresses of children, total assets, with si^jned affidavit of applicant and notary seal, Arr, alph. by name of applicant. Typed on pr, fm. 15 x 12 x 28, Old age assistance off., 4th fl, 416. INDEX TO APPLICATIONS, 1936--. 4 f.b. Card index to Applications for Old Age Assistance, entry 418, showing name of applicant, application num.ber, application cr re-application date, and dates of approval, and granting or denial, Arr. alph, by name of applicant, Typed. 5-g- x 4 x 11. Old age assistance off., 4th fl. 417. INVESTIGATORS' REPORTS AND PvECOMMENDAT IONS, 1936—. 16 f.b. Reports and recommendations for old age assistance, showing dates admitted and approved by coxxnty commission, date and number of application, applicant's name, address, and occupation, citizenship, date of birth, physical condition, marital status, income of children, proof of assets, estimated yearly expenses, signature of applicant, date of affidavit, and acknowledgnient. ^rr. by application no. No index. Typed, 15 x 12 x 28, Old age assistance off.. 4th fl. XXII. VETERANS RELIEF COMIIISSION Relief of indigent and suffering soldiers, sailors, and marines in this state has been handled through veterans' posts as well as by the overseer of the poor. An act of 1895 charged the latter with providing the necessary money for assistance to indigent veterans or their families, the money to be drawn upon by the commander and quartermaster of a post of the Grand Army of the Republic. 1 This act was repealed in 1907 by an act which was essentially the same.^ New veterans' units were included in this and subsequent acts as they came into existence.^ An amendment of 1909 provided that in counties of two hundred and fifty thousand or more inhabitants there should be organized a "Commanders Association" to be composed of the active commanders of the different posts, and to exorcise the powers of the posts in granting relief. They were to have general oversight of the distribution of all supplies appropriated by the ■ county for the benefit of indigent veterans of the civil and other 1. L.1895 , p. 83. 2. L.1907 , p. 79. 3. Ibid.; L.1923 , p. 175? L.1927 , p. 204; L.1933 , p. 211,- L.1935 , p. 266, 4. L,1909, p, 124. - 191 - Veterans Relief (Next entry 418, p. 192) Coraraission wars, and to fornulute such rules and regulations among themselves and with the county authorities as would enable them to carry out the law, A super- intendent and secretary, elected by the association, were to exercise the executive powers of the association, and to maintain an office in the county bxiilding, to be provided, furnished, and equipped by the county. The super- intendent was to hear and investigate claims for relief and report to the county authorities, his decision being final. Provision v;as also made for the appropriation by the county of additional sums for condensation of the superintendent and secretary. The veterans relief commission was first provided for in 1933 by an amendment which allowed its organization in all counties of seventy-five thousand or more inhabitants or where two or more veterans* posts existed, 1 The commission was to be composed of the retiring commanders of the dif- ferent veterans' posts, who were to be members for a period not to exceed one year. Provisions for a superintendent, his election, powers and duties, and salary were similar to tliose for superintendent of the commanders association in the 1909 act. The latest amendment to the 1907 act provides that the commission shall be composed of one delegate and one alternate from each of the different veterans' posts, camps, and chapters, to be selected annually. In addition to provisions similar to those in the 1933 act, the 1935 law states that the veterans' commission and the chairman of the county board shall have general oversight of the distribution of money and supplies appropriated by the county for the benefit of indigent veterans and their families, and that warrants for the payment of money for such purpose shall be issued only upon the presentation of an itemized statement or claim, approved by the superintendent of the commission and the chairman of the county board, A further addition in the latest amendment is the provision that if any overseer of the poor or any coimty board shall fail or refuse to provide relief as recommended by the relief committee of any veterans' post then the commander and quartermaster of the post, or the superintendent of the veterans' relief commission may apply to the circuit court for mandamus requiring him or it to pay relief. All the records of this commission are kept in the veterans' relief commission office on the fourth floor. 1. L,1933 , p, 211, 2, L.1955, p, 266, - 192 - Veterans Relief - (418-420) Commission 418. VETERANS' RECORD, 1933—. Z f.b. Veterans-' military record including enlistment, compensation, pension, and relief records, showing name and address of veteran, family history, and dates. Arr. alph» by name of veteran. No index. Hdw. on pr. fm. 14 X 11 X 27. 419. SUPERINTENDENT'S (CASE) RECORD, 1933 — . 3 f.b. Case record of unemployed veterans, showing name, address, and former occupation of unemployed, sick, disabled, or destitute veterans, names and ages of dependents, employment record, and date of filing. Arr. alph. by name of veteran. No index. Hdw. on pr. fm. 5-|- x 4g- x S-g-. 420. CERTIFICATES, 1933 — . 1 f.b. Relief certificates showing number, name of client, number in family, cause of dependency, amount of budget allowed, date, and certification of order by county clerk. Arr^ by certificate no. No index. Hdw. on pr. fm. 14 x 11 X 27o - 193 - (1820-1859) CHROITO LOGICAL lilDEX (All fi^^res refer to entry nuncers; urider scoring indicates ending of record in that decade) 1820-18 S9 Hew Records 1-3, 25, 32, 52, 71-73, 77, 91, 104, 121, l.?3, 137, 156, 216, 218-221, 225, 254, 259, 260, 362, 273, 275 1830-1839 ilew Records 57, 58, 146, 147, 222, 264, 276, 279, 356, 357, 350, 361 Records Beginning in Preceding Decade 1-3, 25, 32, 52, 71-73, 77, 91, 104, 121, 123, 137, 156, 215, 218-221, 225, 274, 259, 260, 262, 273, 275 1340-1849 ITew Records 5, 56, 103, 135, 136, 217, 271, 286, 400 Records Beginning in Preceding Decades "1-3, 25, 32, 52, 57, 53, 71-73, 77, 91, 104, 121, 123, 137, 146, 147, 215, 218-222, 225, 254, 259, 260, 262, 254, 273, 275, 276, 279, 356, 357, 360 1850-1859 ■ New Records 27, 51, 106, 125, 130, 165, 157, 209, 229, 231, 239, 251, 258, 293, 364, 377 Records Beginning in Preceding Decades 1-3, 5, 25, 32, 52, 56, 58, 71-73, 77, 91, 103, 104, 121, 123, 135-137, 146, 147, 216-222, 225, 254, 259, 260, 262, 264, 271, ,273, 275, 276, 279, 286, 356, 357, 360, 400 - 194 - Chronological Index (1860-1889) 1860-1869 Nev'f Records 39, 90, 120, 132, 144, 160, 161, 173, 175, 185, 208, 210, 263, 268, 278, 292, 294, 306, 366, 369, 405 Records Beginning in Preceding Decades 1-3, 5, 25, 27, 56, 58, 71-73, 77, 91, 104, 106, 121, 123, 125, 130, 135-137, 146, 147, 166, 167, 209, 216-222, 225, 229, 231, 239, 251, 254, 258-260, 262, 264, 271, 273, 275, 276, 279, 286, 293, 356, 364, 377, 400 1870-1879 Nev; Records 6, 50, 60, 61, 63-66, 68-70, 74-76, 78, 79, 81, 82, 107, 118, 140, 158, 159, 176-178, 188-190, 194, 212, 223, 226, 233, 235 237, 238, 240, 242, 243, 245-247, 249, 250, 266, 370, 383 Records Beginning in Preceding Decades 1, 2, _3, 5, 25, 27, 39, 56, 58, 71-73, 77, 90, 91, 104, 106, 120, 121, 123, 125, 130, 132, 135-137, 144, 146, 147, 160, 161, 166, 167, 173, r75, 135, 208-210, 216-222, 225, 229, 231, 239, 254, 258-260, 262-264, 268, 271, 273, 275, 276, 279, 286, 292- 294, 306, 356, 364, 366, 369, 377, 400, 405 1880-1889 New Records 4, 17, 33, 37, 40, 49, 59, 80, 83, 89, 108 , 111, 113, 117, 119, 148-150, 157, 164, 165, 174, 179, 228, 236, 241, 252, 253, 261, 265, 267, 269, 270, 274, 277, 284, 289, 303, 304, 317, 358, 359, 376, 378 Records Beginning in Preceding Decades 1, 2, 5, 6, 25, 27, 39, 56, 58, 60, 61, 63-66, 68-79, 81, 82, 90, 91, 104, 106, 107, 118, 120, 121, 123, 125, 130, 132, 135- 137, 140, 144, 146, 147, 158-161, 166, 167, r73, 176, _m* ^'^^' 185, 188-190, 194, 208-210, 212, 216-223, 225, 226, 229, 231, 233, 235, 237-240, 242, 243, 245-247, 249, 250, 254, 258-260, 262-264, 266, 268, 271, 273, 275, 276, 279, 286, 292-294, 306, ■ 366, 370, 377, 400, 405 - 195 - Chronological Index (1890-1919) 1890-1899 New Records 9, 10, 15, 24, 48, 84, 88, 92, 97, 98, 105, 114, 133, 142, 143, 168, 171, 172, 180, 182, 184, 186, 191, 195 , 211, 232, 234, 285, 295, 307, 320, 325, 334, 406 Records Beginning in Preceding Decades 1, 2, 4-6, 17, 25, 27, 33, 57, 39, 40, 56, 58-61, 63-66, 68-83, 89-91, 104, 106, 107, 111, 113, 117-121, 123, 125, 130, 132, 135- 137, 140, 144, 14^150, 157-161, 164-167, 174, 176, 178, 179, 185, 188-190, 194, 208-210, 212, 216-221, 222 , 223, 225, 226, 228, 229, 231, 233, 235, 236, 237, 238-243, 245-247, 249, 250, 252-254, 258- 264, 265 , 266, 267, 268, 269, 270, 271, 273-277, 279, 284 , 286, 289, 292-294, 303, 304, 306, 317, 358, 359, 366, 370, 376-378, -iOO, 405 1900-1909 New Records 8, 19, 20, 29, 31, 35, 41, 53, 54, 67, 85, 95, 115, 122, 126, 127, 151, 162, 163, 183, 137, 192, 197, 227, 256, 257, 297, 298, 305, 323, 324, 337, 381 , 407 Records Beginning in Preceding Decades I, 2, 4-6, SI. 15, 24, 25, 27, 37, 39, 40, 48, 56, 58-61, 63-66, 68-84, 88-91, 92, 97, 98, 104-107, 111, 113, 114, 117, 118, 119- 121, 123, 125, 130, 132, 133, 135-137, 140, 142, 143, 146-150, 158-161, 164-168, 171, 172, 176, 178, 180, 182, 184, 186, 168-191, 194, 208 , 209 , 210 , 211 , 212, 216-221, 225, 226, 228, 229, 231-253, 235, 236, 233, 239-243, 245-247, 249, 250, 252, 253, 254, 258-264, 266, 267, 269, 271, 273-277, 279, 235, 286, 239, 292, 293 , 294 , 295, 303, 304, 306, 307, 317, 320, 325, 334, 358, 366, 370, 376- 378, 405, 406 1910-1919 New Records II, 12, 16, 13, 21-23, 26, 23, 34, 36. 42, 86, 87, 94, 96, 109, 110, 116, 124, 131, 141, 145, 152, 153 , 154, 155, 170, 181, 193, 196, 198, 199, 202, 203, 205, 207, 214, 224, 230, 244, 248, 255 , 272, 280, 283, 287, 290, 299, 300, 302, 300-310, 314, 315, 322, 326, 327, 329, 332, 538, 562, 367, 368, 371, 372, 379, 394, 396, 397, 401-404 - 196 - Chronological Index (1920-1939) Records Beginning in Preceding Decades 1, 2, 4-6, 8, 15, 25, 27, 29, 31, 35, 37, 39, 41, 48, 53, 54, 56, 58-61, 63-66, 67, 68-85, 88, 89, 90, 91, 95, 98, 104-106, 107, 111, 113-115, 117, 119, 120, 121-123, 125, 126, 130, 132, 135, 135-137, 140, 142, 145, 146-150, 153^168 , 171, 176, 178, 180, 182-184, 186-192, 194, 197, 216-221, 225-227, 229, 231-253, 235, 236, 239-243, 245-247, 249, 250, 253, 254, 256-262, 263, 264, 266, 267, 269, 271, 273-277, 279, 285, 266, 289, 295, 297, 298, 303-307, 317, 520, 323-325, 334, 337, 366, 570, 576, 577, 578, 405, 406, 407 1920-1929 New Records 13, 38, 45-45, 47, 95, 102, 128, 158, 169, 200, 201, 204, 215, 215, 296, 501, 512, 518, 321, 355, 545-545, 355, 363, 365, 375, 384, 395, 598, 408-414 i Records Beginning in Preceding Decades 1, 2, 4-6, 8, 11, ^12, 15, 16, 21, 22, 25, 25-29, 51, 54, 55, 57, 39, 41, 42, 48, 53, 54, 56, 58, 59, 60, 61, 65-66, 68-87, 90, 91, 94, 95, 96, 98, 104-106, 109-111, 115, 114, 115, 116 , 117, 119, 121-124, 126, 150-153, 155-157, 140-145, 146-150, 155, 158-168, 170, 171, 176, 178, 180, 181, 182, 185, 184, 186-194, 196-199, 202, 203, 205, 207, 214, 216-221, 224-227, 229-255, 255, 256, 259-250, 254, 256-262, 264, 266, 267, 269, 271-277, 279, 280, 283, 285-287, 289, 290, 295, 297-500, 502-510, 514, 515, 517, 320, 322, 323, 32-1- 527, 329, 552, 554, 557, 558, 362, 366, 367, 368, 570-572, 377-579, 594, 596, 597, 400-404, 406 1950— New Records 7, 14, 50, 46, 55, 62, 99, 100, 101, 112, 129, 154, 139, 206, 281, 282, 288, 291, 311, 515, 516, 519, 528, 550, 551, 335, 356, 559, 540, 341, 342, 546-554, 575, 374, 380, 585-393, 415- 420 Records Beginning in Preceding Decades 1, 2, 4-6, 11-13, 25-29, 31, 34, 35, 57-39, 41-45, 47, 48, 55, 54, 56, 53, 60, 61, 63-66, 68-87, 90, 91, 95, 95, 96, 98, 102, 104-106, 109-111, 115, 114, 117, 119, 121-124, 126, 128, 150- 155, 155-158, 140-145, 146-150, 155, 157-170, 176, 178, 181, 182, 184, 166-194, 196-205, 207, 214-221, 224-227, 229-253, 235, 256, 239-250, 254, 256-262, 264, 266, 267, 269, 271-277, 279, 280, 285, 286, 237, 289, 290, 295-310, 512, 514, 515, 517, 518, 520-522, 32'-i-327, 329, 332-334, 537, 338, 545-545, 355, 362, 363, 365, 566, 370-372, 375, 577-379, 384, 395-598, 400-404, 406, 408-414 - 197 - (Aba-App) SUBJECT INDEX (Figures refer to inventory numbers ujiless iin- derscored; underscored figures refer to pages) ATaatement claims, 323 lists, 325 mosquito, districts, 29 Abbreviations and symbols used in inventory, 61, 62 Abstracts of assessments, 40 of land entered for taxation, 32 of taxes, 39, 40 of title to detention home, 18 recording of, 98 of votes, 95 Accoucheurs, see Midwives Account See also Cash; Fees; Fund; Re- ceipts and expenditures alimony, 214 bank, school record of, 359 birth and death, county clerk's, 115 circuit clerk' s, of court fees, 295 collector's, with town- ships, 326 of construction con- tracts, 385 of county funds audits of, 13, 67 collector's, 114 examination of, 68 treasurer's, 114, 329, 330 current, probate, 225 insolvent, petition for leave to sell, 222 of officers, 13, 67 orders, county, 114 of sale of school lands, 32 of school commissioners, with townships, 355 treasurers, with town- ship collectors, 333 separate maintenance, 214 trust fund, 334 Adjustment of estate claims docket, 250 notices of dates for, 218 proof of, 227 register, 250, 253 Administrator(s) See also Estate; Executor; Probate court; Wills accounts, 225 bonds, 218, 231, 233, 234, 238 in sale of real estate, 225, 232 discharge of, 225, 226 inventories, 225 letters, 218, 225, 231, 233 oaths, 225, 226, 231, 233 petitions, 225 public, 125 reports, 218, 246 of sale of real estate, 225, 244 Adoption See also Juvenile files, 150 index to, 161 jurisdiction in, 108 orders in, 160, 162 petitions, 160, 162 Adult probation officer, see Probation Affidavit election, 97, 159 index to, 122 of purchase, 60 recorded, 131, 137-139 for registry of trade names, 92 for tax deeds, 61 Agriculture in Sangamon County, 9 Alias writs, fees for, 283 Aliens, see Naturalization Alimony fees, 194, 214, 215, 279, 280, 295 Allen, Rowland P., 6 Almhouse, see County home; Poor; Public welfare; Relief Annexation of villages, docu- ments concerning, 159, 171 Anticipation warrants, see Warrants Appeal bonds, 259, 287, 290 - 198 - Subject Index (App-Bal) Appeal (continued) to circuit cotu-t, 18, 112 , 125 , 135, 137, 259 in county court, 13, 159, 176 Applications for admission to tuber- culosis sanitarium, 411 for judgments against sale of lands, 57 for licenses dance-hall, 93 marriage, 75 road-house, 93 for pensions blind, 12, 13 mothers', 203-206 old age, 415 index to, 416 for registry of trade naJUGs, 92 for special assess- ments, 172, 178 Appointment certificates of, At- torney-in-fact, 107 of county officers, 1, 112 of custodians of cotinty property, 2 of election commissioners, 95 of special deputies. 111 of trustees drainage, 95 school, 360 Appraisements, inheritance tax, 248 Appraiser appointment of, 218 bills, 218, 225, 239- 241, 245 fees, 337 oath, 239-241, 245 settlement record, 245 warrants, 239, 241, 245 Appropriations for county funds, _67 for relief, 2 Architect register of, 84 state, inspection of county buildings, 28 Armstrong, Hugh, 8 Army, see Soldiers Articles, see Incorporation circuit, in fact, state' s, Assessments See also Tax drainage district, required to be kept, 182 special, 50 supervisor of, see Supervisor Assessor county, see Supervisor of Assessment district, 13, 77n township bonds, 104, 110, 158 duties of, 13, 77, 157, 158 elected, lists of, 30 election of, 13, 158 Assignee's bonds in insolvent estates, 222 Assignment of mortgage deeds, 137 Associate justices, roster of, 41 Atlas, Sangamon Cotinty, 152, 383 Attorney 21 certificates of appointment, 107 see State's attorney Auburn, town of, maps of rail- roads running through, 151 Auburn township, _7 Auditing of county funds, 13, 67 Auditor bond of, 167 certificates of land redeemed, 32 duties and powers of, 16, 167 first election for, 15 list of taxable land, 32 office establishment of, 16, 167 location of, 51 population requirements for, 16 record of contracts, kept by, 167 of county expenses, 344 kept by, 343-353 reports, 343, 346, 394 roster of, 46 Awards, v/idov/s', see Widow Bagby, Daniel, 48 Bailiff's salary, claims for, 14 Ball township, 7 bond issues for, 28 Ballots, see Election Baltimore and Ohio Railroad, 9 - 199 - Subject Index (Ban-Bou) Bank accounts, superintendent of school's, 359 deposit slips, 340 Bar docket, circuit CDiiTt, 278 Bastardy cases documents in, 176, 177 fees in, 194, 215 Berry, Mr,, tavern license issued to, 8^ Bids on county "buildings, 1 on highway construction, 175 Bills appraisement, 218, 225, 239-241, 245 of complaint, 159, 176 against county, 1, 15, 31, 175 allovTod by supervisors, 2 filing of, _69 for utilities, 16 of sale personal property, 123, 130-132 index to (132), 133 true, see Indictment Births See also Vital statistics reports collector's and treas- urer's, 114 county clerk's account of, 115 register of orders issued for, 5, 8 Blind examiner, see Examiner pensions, see Pensions relief, see Relief Board of county commissioners, see Commissioners, County board of of health, sec Health miners' examining, see Miners of review, see Review school, see School of supervisors. County, see Supervisors tuberculosis sanitarium, see Sanitarium Bond County, 4 Bond issues for county buildings, in- dent-ores for, 1, 25 drainage district, record to be kept, 182 record, 27 retirement of, 330 sale of, 114 school district, 28 reports on, 372 resolutions on, 26 township, 28 Bonds appeal, 259, 207, 290 assessors' county, 158 township, 104, 110, 158 assignee's, 222 circuit clerk's, 139 . collectors' county, 161 township, 140 constables' , 104 contractors', 19, 384, 386 coroner's, 152 county clerk' s, 76 in county coiirt, 176 indemnity, 107 index to, 122 justice of peace, 104 officers', 1 county, 105 required to be kept by coionty clerk, 77 township notices to give, 106 of probate appointees, 127 See also under title of appointee probation, 262 receiver's, 289 recognizance, 176-178, 196, 197, 259, 262, 287 recorder's, 97 right-of-way, 395 sheriffs', 148 state's attorney's, 153 supervisors', township, for dog tax collections, 108 treasurers' county, 165 highway commission, 109 Bounty crov/, 10 sparrow, 9 Subject Index - 200 - (Bre-Cer) Erevan, Jesse, 6 Bridgc(s) See also Higiiwciys; Roads appropriations for, 12 , 67 authority over, 12 , 26 , 27, 65, 176 construction of, 12, 177 , 384, 336, 387 contracts and speci- fications, 384, 386 fimd, see ruiid maintenance costs, 12, 177, 387 plans for, 384, 386 and tracings of, 398 supervision of, 26, 27, 176 surveys, 596 tax, see Tax toll, authority over, 66 Brocker, Thomas, 48 Budget county, 1 school, 354 Buffalo Hart Township, 7 Buffalo Heart Township, 7n Building association deeds, 137 Burial grounds, see Cemetery Cazials, authority over, 66 Candidacy, petitions for, 96 Capital Township, _7 supervisors' meetings, 30, 31 tax return list, 55 Cartvn-ight Township, _7 Cash books See also Account; Fees; Fund; Receipts and expenditures circuit clerk's, 295 county clerk' s, 113 prohate clerk' s, 256 school commissioner's, 356 sheriff's, 305 treas-arer' s, 329-331 Cass County, 5 Cemetery, maps and plats, 146 Certificates See also License of ^pointmcnt as at- torney-in-fact, 107 Certificates (continued) birth, 64 index to, 63 of bridge tax wanted, 43 for citizenship, see Natural- ization death, 69 index to, 68 of election, index to, 155 of general tax levy, 54 insurance, 29 of joint valuations of school districts, 45 jury, cancelled, 11 of land redeemed, 32 of levy index to, 136 master's, 135 sheriff's, 135 uncalled for, 137 of limited partnership, 174 midwives, 82 of organization of churches rjid lodges, 175 high school, 377 physicisjis' , 81 of power of attorney, 137 of publication, 60, 174, 218 of purchase, 137 to swajnp lands, issued by drainage commissioners, ^ of railroad stock, 175 recording of, 78, 79, 99 of redemption, master' s, 137 of registration of '.vill, 224 for relief of veterans, 420 of road tax wanted, 43 of sale, 134, 135 index to (135), 136 stallion, 88, 89 renewal of, 145 stillbirth, 56 of stock transfer (corpora- tion), index to, 155 tax deeds, 60 levies, towns, 46, 47 purchase, 60, 62 teachers' , 368 issuance of, 24n of to\^^l tax levy, 47 Subject Index - 201 - (Cha-Civ) Chaincery See also Circuit court; Master-in-chancery jurisdiction in, 16, 135 Chatham Township, 7 Chattel(s) See also Personal property mortgages, see Mortgage Checks cancelled, 339 issued, account of, 393 Chicago and Alton Rail- road Company, 9 maps of, 151 Chicago, Burlington and Q,uincy Railroad, 9 Chicago and Illinois Mid- land Railroad Company, 9 maps of, 151 Chicago, Springfield and St, Louis Railroad, 9 Children, see Juvenile Chiropodists' licenses, 87 Christian County, 5 Church organization, certificates of, 175 Circuit attorney, 21 Circuit court appeals to, 1^, 19, 112 , 125, 135 , 157 "branches of, 137 clerk (s) appointment of, 19, 139 "bond and oath, 139 cash hook, 295 deputy, 140 duties, 139, 140 election of, 139 ex-officio recorder, 39, 97 minutes, 262, 263 office of, 51, 52 pro tempore, appoint- ment of, 139 records kept hy, 139- 141, 258-296 legislation con- cerning, 32 roster, 41 term of office, 140 Circuit court (continued) dockets har, 278 execution, 276 general, 274 judge's (chancery, common law, criminal) , 273 judgment, 275 liens, 277 naturalization, 294 fee hooks (cotirt costs), 279-282 files chancery, common law, criminal, 259 execution, 260 index to, 258 liens, 261 original documents to "be kept, 141 prohation, 291 jirrisdiction and functions of , 16, 18,. 19, 155-140, 191 plaintiff-defendant index, 258 proceedings, minutes of, 262, 263 records chancery, 262, 264 common law, 262 confession, 266, 267 criminal, 262, 265 decrees of foreclosure, 264, 270 index to, 258 judgment hy default, 268 kept hy clerk, 140, 141, 258-296 praecipe for execution, 269 prohation, 262 recognizance, 252 reports to keeping of, 141 master' s-in-chanccry, 264, 284 special grand jury, 259, 287 state's attorney's, 259, 285 transcripts, 259, 271, 272 Cities See also under names of in- dividvial cities maps and plats of, 146 City commissioners, election lists, 80 Civil cases See also Common law under Cir- cuit court, Co-onty court 202 - Subject Index (Civ-Com) Civil cases (continued) jurisdiction in, 16_, 107 , 135 Civil Tfar veterans, dis- charge of, 144 Claim (s) ■bailiffs, salary, 14 against Capital Township, 30, 31 against county, 1, 2, 4 auditing of, 13 , 67 of county home, 175 docket, probate, 250, 252 against estates, 222, 250, 253 adjustment of, 227 objections to, 228 highway, 390 for liens on personal property, 131 motor fuel tax, 15 for state aid for schools, 363, 375 for tax abatement, 323 Clear Lake To^mship, 7_ Clerk county, see County clerk of courts, see under name of specific court dockets, county court, 186, 187 of election, appoint- ment of, 31, 111 town duties of, in regis- tration of vital statistics, 30 election of, 80 Clinics, tuberculosis, 412 Coal bills, 16 mines, maps and plats, 149 index to, 150 Collection of taxes, see Tax Collector county abatement and for- feiture records, 325 accounts with county clerk, 161 with county treas- urer, 165 with tovm ships, 326 Collector county (continued) appointment of, 15_, 160 books (lists of taxable property), 53 county treasurer, ex- officio, 15_, 160 credits, 54 duties and functions of, 14, 15 , 160-162 fees, 325, 326, 333 recapitulation of taxes, 327 records kept by, 162 , 325-328 reports, to county clerk, 15 roster of, 42, 44, 45 settlement record, 326 sheriff's early duties as, 14, 15, 150 tax forfeiture records, 328 township abolition of office, 15_, 161 accounts with county collector, 326 bonds, 140 county collector, ex- officio, 15_, 161 duties of, 15, 160, 161 elected, lists of, 80 election of, 15^, 160 population requirements for, 15 school treasurer's account with, 333 Commission feeble-minded, findings of, 168-170 highway, see Commissioners under Highway insanity, reports, 167 register of, officers', 77 veterans' relief, see Veterans welfare, county, 188 Commissioner (s) city, election lists, 80 county board of See also Supervisors, County board of legislation establis- ing, 12. 65 court See also Supervisors, County board of clerk, 5, 11, 19, 68 roster of, 38 Subject Index - 203 - (Com-Cor) Coinmissioner(s) county court (continued) composition of, 65 duties and powers of, 7, 10, n, 14, 20, 23, 26, _66, 67, 176 establishment of, So first administrative "bodj^r, 10 first election for, 5 meraters compensation of, 63 election of, 11, 63n removal froDi of- fice, ^3, 64 roster of, Z6, 37 terra of office, _63 orders in sale of school lands, 360 protate jurisdiction in, 17, 19 proceedings of, 2 reports to, 66 sessions of, 63 succeeded ty county court, 11, 64 drainage, see Drainage election, appointment of, 95 higihway, see Highway school, see School Committees, county toard of supervisors, reports, 4, 346 Common law jurisdiction in, 16, 18 , 108 , 135 records, see Circuit court; County court Complaint (s) in courts, 159, 259 criminal, 176 against taxes, 322, 323 Confession judgment "by, docket of, 188 record, in term time, 180, 182, 267 in vacation, 266 Conservator Sec also Estate; Guardian; Insanity; Probate court bonds, 220, 225, 236-238 Conservator (continued) index, 221 inventories, 220 letters, 225, 236, 237 oaths, 236, 237 petitions, 220, 225, 237 record (bonds, letters, oaths, petitions), 237 reports, 220, 247 Constables appointment of, 20 bonds of, 104 kept by county clerk, 80 creation of office, 20 duties of, 21, 22 election, 20, 21, 80 fees, 271, 272 oath, 80 Construction, _see Bridge; High- way; Road Contractors' bonds, 19, 384, 386 Contracts bridge, 384, 386 construction, ledger of, 385 county authority to make, 67 building, 1, 353 miscellaneous, 2 record of, kept by auditor, 167 courthouse furniture, 20 highway construction, 15, 385, 386, 388 required to be kept, 177 Conveyances See also Deeds and Mortgages files of, 175 register of, 120 Cooper To\mship, 7_ Copartnership inventory and appraisal record, 239, 241 Cormack, Rivers, 5 Coroner(s) bond, 152 creation of office, 22 deputies, 152 duties and powers of, 22, 152 election of, 22, 151 , 152 , 152n fees, warrants for, 114, 307 inquests evidence and testimony in, 22 files, 306 - 204 - Subject Index (Cor-Cou) Coroner(s) inquests (continued) procedure, 22 record of, 307 oath, 152 office, 51, 52 orders, 5, 8 records kept "by, 306, 307 required to be kept, 152 roster of, 43 term of office, 151, 152n Corporation See also Incorporation elections, certificates of, index to, 155 stock, transfer of, index to, 155 Correspondence county clerk's, with in- suranco companies, 107 state's attorney's, 319 Cost(s) court, sec Fee "book under name of specific court Cotton Hill Township, 7 County "boeird of super- visors, see Supervisors County clerk accounts with registrar of "births and deaths, 115 "bonds of, 76 cash hook, 113 certificates of tax deeds, 60 correspondence, 107 creation of office, 12 duties and functions of in the custody of rec- ords, 15, 59, 75-81 in election procedure, 31, 79, 80, 111 in entering of honds of officials, 77, 80 ex-officio clerk of "board of review, 14 of county "board, 12 , 69, 76, 80 of county court, 19 , 69, 76, 80 of pro "bate court, 19, 127 of special drainage districts, 182 in issuing of licenses, 79 County olerk duties and functions of (continued) in keeping of vital statis- tics, 30, 78, 79 in regard to pu'blic health, 29 in taxation procediore, 15, 29, 77, 78, 161 election of, 75, 76 estahlishment of office, 12, 69, 76 fees, 326 oath, 76 office, 51, 52 records kept by, 35-118 legislation concerning, 32 reports to collector's, 15 State Department of Pub- lic Health, 29 treasurer's, 114 roster of, 38, 39 statements to state auditor, 40 term of office, 76 County collector, sec Collector County commissioners, see Com- missioners County court acting as early adminis- trative boc3y composition of, 11, 64, 107 establishment of. 64, 107 members, election of, 64 power and jurisdiction, 64, 107, 108 proceedings of, 1 succeeded by board of super- visors, 11, 76, 107 succeeding county commis- sioners' court, 7, 11, 64 supervision over roads ajid bridges, 26, 27, 176 appeals to higher court, 112 from lower courts, 18, 19, 108 clerk of bond, 76 county clerk ex-officio, 19, 69 duties, 11. 19. ^9, 80, 112 , 113 establishment of office, 11 as ex-officio clerk of probate court, 19 205 - Subject Index (Cou) County court clerk of (continued) records kept "by, 158-215 roster of, 38_, 39_ term of office, 76 dockets clerk' s com;jon lav/, 186 criininal, 167 execution, 189 ind^x to, 190 feetle-minded, 191, 193 insanity, 191 judge ' s comTion la^v, 182, 185 criminal, 184, 185 judgment, 188 juvenile, 192 naturalization, 212 plea, 182, 133 estatlishment of, 18_, 107 fee "book (court costs), common lav? and criminal, 194 files adoption, 160 index to, 161 tas tardy, 175, 177 common law, 159 criminal, 176 execution, 154 feeble-minded, 169 insanity, 157 juvenile, 162 index to, 163 limited partnership, 174 miscellaneous, 175 of original docu- ments, 113 recognizance, 176, 196 jurisdiction and functions of, 18, 19, 106-112 in juvenile cases, 108 , 109 in mothers' pension cases, 31, 109, 110 in naturalization pro- cedure, 107 loss of, 19_ in probate matters, 18_, 107, 133 over swamp lands, 23 County court (continued) records cliattel mortgage, 181 common law and criminal, 172, 178 confession, in term time, 180, 182 drainage, see Drainage execution of judgment, orders for, 165 feeble-minded, 168, 170 insanity, 168, 179, 237 index to (168), 166 insolvency, 179 plaintiff-defendant in- dex to, 113, 158 recognisance, 178, 197 required to "be kept, 112 , 113 reports to rasgistrates, 195 warden's, keeping of, 113 County farm, see County home; Public welfare; Relief County funds, see Fund County government functions, coordination of, 31 scope of, 10 County home See also Public welfare; Relief administration of, 183 admittance record, 405 bills and claims, 175 case history of inmates, 401 death records, 404-407 establishment of, 183 functions of, 31, 183 , 184 fluids, account of, 329, 330 inmates committed to insane institutions, 403 location, 52 reports on to auditor, 346 to county board, 2 superintendent, records kept by, 184 County officers, see Officers County offices, see Offices County orders, see Orders County property control of, 13, 27, 28, 66, 67 Siibject Index - 206 - (Cou-Dep) Coioiaty property (continued) custodians, appoint .ont of, 2 inspection of, 28 insurance on, 29, 353 utilities "bills for main- tenance of, 15 County scat contest over, _5 selection of, 6^, 48 County superintendent of higtiwaj-s, sec High\\rajfS County super intcndcnt of public welfare, sec Putlic welfare County superintendent of schools, see School County surveyor, see Surveyor County treasurer, see Treasurer County v;orrants, see Wfj: rants Court, see Circuit; Commissionors, county; County; Probate Courthouse bond issue for, 1, 25 buildings used for, description and lo- cation of, 5, 43-^, 58-60 contracts, 2, _5, 20, 48, 50 custody of, 27 expenses of, 2 maintenance and re- modeling of, expense records, 21, 24 offices in, 51, 52 Courtrooms, location of, 51 Creditors' receipts for pay- ment of estate debts, 222 Criminal cases jurisdiction in, 16, 18 , 107, 135 records of, see Circuit court; County court; In- dictment; Probation Crow bounty, 10 Cur ran Townshiij, _7 Custodians of county prop- erty, E^pointmcnt of, 2 Damage sv.it s, in rail- road condemnation proceedings, 173 Dance hall licenses, applica- tions for, 93 Death See als o Vital statistics proof of, 224 reports county clerk' s accounts of, 115 fees paid for, 114 warrants, register of, 5, 8 Declaration of intention, see Naturalization Decree See a lso Orders, court in circuit court cases, 259 for discharge of executors, 224 of foreclosures, 264, 270 for mothers' pensions, 203, 204 for sale of property (in- solvency), 222 Dedication of right of way, 389, 395 Deeds See also Conveyances building a.nd loan associa- tion, 137 for detention home, 18 entry book of, 119 executor' s, 124 grantor-grantee index to, 121, 122 master' s, 124 mortgage, assignments of, 137 original, 139 quitclaim, 124 record,. 123 recording of, 98^ to swamp lands, issued by drainage commissioners, 28 tax affidavits for, 61 certificates, 50 trust, 128 trustees' , 124 uncalled for, 124, 128 Default docket, county cotirt, 188 record, circuit court, 268 Delinquent children, see Ju- venile Delinquent taxes, see Tax Dentists' licenses, register of, 83 Depart: icnt of public welfare, County, see Public welfare _ 207 Subject Index (Dep-Ele) Department of (continued) public works and 'build- ings, see Public works Dependent children, see Juvenile Deputy- circuit clerk, ap- pointment of, 140 coroner, 152 sheriff ap'oointment of, •2£, 149 compensation of, 149 special, appointments and oaths of, 111 Detention homo deed and abstract of, 18 expenses record of, 23 reports to county- board of, 2 funds, treasurer's ac- count of, 329, 330 Disbursements, see Re- ceipts and expenditures Distribution of taxes, see Tax distributive fund, see Fund Districts drainage, see Drainage levee, see Levee road, see Road school, see School Divernon Township, _7 bond issues for, 28 Docket court, see under name of specific court; also under title of docket required to be kept, 113 , 127 , 140, 141, 150 Doctor, see Physician Dog tax accounts, 329, 330 bonds for collection of, 108 record, 53, 94 Douglas, Stephen A. , 49 Drainage See also Swajnp lands com;-.:issioners appointment of, 28 , 182 board, 28 duties and powers, 28 , 181 , 182 election of, 182 Drainage commissioners (continued) highway commissioners, ex- officio, 28 records kept by, 182 , 183 districts clerk of, county clerk ex-officio, 182 kinds of, 182 organization of, 28 , 182 treasurer, county treas- urer ex-officio, 182 records required to be kept, 182, 183 reports on condition of, 182 Drennan, William, 4, 5^ Dresser, Henry, 50 Earnings and expenditures, see Receipts and expenditures Education See also School administration of, 23-25, 169 , 170 Edwards, Ninian W. , 49 Elections abstracts of returns, 95 ballots, register of, 98 board, appointment of. 111 certificates of, index to, 155 clerks of, appointment, 31_, 111 commissioners, appointment of, 95 contests, jurisdiction over, 111 . 137 duties, county clerk's, 31, 79, , 111 first, ill county, 5 judges of, appointment, 12, 31 , 67, m jurisdiction over, 6_7, 111 list of officers elected, 76, 80 nominations, objections to, 97, m, 159 petitions and objections to, 96, 159, 171 poll books, 99, 159, 171 primary, rules and regulations concerning, 97, 159 returns, 1 school notices of, 101, 377 petitions for, 102, 377 - 208 - Subject Index (Ele-Far) Elections school (continued) poll 'books, 103 trustees, 378 special for annexation of villages, 159, 171 for local iraprova- ments, 100 for mosquite alDate- ment districts, 29 Elkin, Garrett, 48 Engineers highway, reports, 383 salaries, 17 Enos, Pascal B. , _6 Entry ■books of deeds, 119 required to ce kept, 32, 98 Equalization of taxes, see Tax Estate See also Adminis- trators; Conser- vators; Executors; Guardians; Protate court; Wills appraisement of, 239-241, 245 claims against, 222, 250, 253 adjustment of, 227 dockets, 250-252 objections to, 228 dockets, 252 index to, 216 insolvent documents concerrln.';, 222 index to, 223 record of, 225, 225 inventories of, 220, 222, 225, 239, 241 jurisdiction in admin- istration of, 124 private, plats of, 146 reports, 218, 220 sale of - property personal, 218, 243 petitions for, 225, 243 real estate, 218, 222 bonds for, 225, 232 decrees for, 222 Estate sale of - property (continued) reports, 225, 227, 244 settlement record, 245 Estray notices, 90 record, 9*- kept by county clerk, 80 Evans, Pascal P., 48 Evidence, transcripts of circuit court, 259 county court, 159, 176 Exauninations, see Pupils; Teachers Examiner of the blind appointment and duties of, 31 register, 12 Execution dockets circuit court, 276 coijnty court, 189 index to, 190 sheriff's, 297 of judgment, 164, 260 order book, 165 praecipe for, 269 Executor See also Administrator; Es- tate; Probate court; Wills accounts, 225 honds, 218, 253, 234, 238 deeds, 124 letters, 224, 225, 233 oaths, 233 petitions, 225 for release, 224 report record, 246 reports, final, 218, 225 Expenditijres See also Receipts and expenditures county home, 2 courthouse, 2, 21, 24 detention home, 2, 23 jail, 2, 22 Explanatory notes to invent- ory, 61 , 62 Extension, chattel mortgage, affidavits for, 131 Extradition papers, state's at- torney's correspondence on, 319 Fancy Creek Township, 7. Farm names, register of, 141 Subject Index - 209 - (Fed-Fun) Federal aid road f\ind, 395 Fee iDills issued in covxity court, 213 books court See al so under nrme of specific couL-t required to be ke-ot, 115 , 127, 141 Feeble-minded dockets, 191, 193 documents, 159 findings and orders, 168, 170 writs, 300 Foes See also Accounts; Cash; Funds; Re- ceipts cjid expenditures alias, 283 alimony, 295 appraisers' , 337 for birth and death reports, 114 collectors', 325, 326, 333 constables', 271, 272 coroner' s, 114, 307 county clerk' s, account of, 326 in county court, re- ceipts for, 213 court reporters' , 114 dog tax, 53, 94 jury, 114, 302 mastcr-in-ch.ancory, 295 mechanic' s lien, 279, 282 printer's, 114 probate clerk' s, 337 recorders' , 119 register of circuit clerk's, 279, 281 county clerk' s, 113 probate, 255 sheriff's, 164, 250, 295, 297 state's attorney's, 259, 285 unclaimed, 114 treasurer's, 329, 330 witness, 114, 283, 337 Ferry licenses, 1, 80 Final papers, sec Certificates under Naturalization Financial records, see Accounts; Cash; Costs; Fees; Funds; Re- ceipts and expenditures Financial system in county, 13-16 Findings and orders feeble-minded, 158, 170 insanity, 167 Fines magistrate' s reports of, 195, 311, 376 state's attorney's reports of, 259, 285 Fire marshal, state, inspection of county building by, 28 Fiscal control, 15, 15 Foreclosure Sec aJ.so Mortgage decrees, 264, 270 Foreign mortgages, see Mortgage transcripts, 271, 272 wills original, copies of, 224 record, 229, 230 writs, record, 301 Forfeiture of bond, magistrates' re- ports of, 376 of fees, 325 of lands records, 58, 328 redemption of, 58 statements, 264, 270 state' s attorney' s reports of, 259, 285 French settlers, 4 Funds See also Accounts; Cash; Fees; Receipts and expenditures county i.ppropriations by county board, 67 by county treasurer, 332 auditor's record of, 344 countv collector's account of, 114 treas'iJirer' s account of, 114, 329, 330 - 210 - Subject Index (Fun-Hig) Funds (continued) detention home, 329, 330 distributive, 354, 358, 372 dog license, account of, 329, 330 highway acco\int, 329, 330 claims against, 15, 390 federal aid, 395 register, 335 reports, 394 requests for, 391 warrants, registers, 5, 7, 332, 336, 390 inheritance tax, 329, 330, 337 institute, 170 , 329, 330, 347, 358 motor fuel tax account of, 329, 330 allotment of, 335, 392 non-high school, 329, 330 pauper relief, 320, 330 pension tlind, 31, 329, 330 mothers', 207, 329, 330 teachers', 355, 366 road, 394 school, 347, 358, 370, 372 management of, 23, 24 state aid, claims for, 363, 375 trust, 329, 330, 334 receipts from, 114 tuberculosis sanitarium, 187, 329, 330 Gardner Township, 7 Garnishee summons, 259, 287 Gear, Charles, 6 Governmental organization of county, 10-34 Grand Army of the Re- puhlic, 51 Grand Jury, sec Jury Grantor-grantee index, 98, 121 Guardians Sec also Conservator; Es- tate; Minors; Probate court accounts, 225 bonds, 220, 234, 235, 238 index to (220), 221 Guardians (continued) inventory, 220, 225 letters, 225, 235 oaths, 235 petitions, 225 for appointment, 220 for authority to disburse funds, 220 for sale of property, 225 public, 125, 126 reports, 220, 225 record, 247 Habeas corpus, writs of, 259, 287 Hamilton, Alexander, 6 Ha;nilton, William S., 6 Health board of county, 29 department of state creation of, ^ duties and powers, 28, 29, 30 districts, public, organi- sation of, 29 taxes, 29 Hearings in insanity cases, 167 Heirship, proof of, 218 petitions for, 227 High schools, see School Highway See also Bridges; Right of way; Roads bids in county court suits, 175 claims, 15 register, 390 commissioners board, establishment of, 27 certificates of road and bridge tax wanted, 43 duties of, 26, 27, 176 as ex-officio drainage commissioners, 28 state, supervision of, 27 treasurer's bonds, 109 construction contracts, 385 county superintendent of account of checks issued, 393 construction contracts, 385 files, 384, 386-388, 395 appointed by county board, 27, 177 - 211 - Subject Index (Hig-Inq) Highway county superintend- ent of (continued) creation of office, 27, 177 duties and powers, 27, 177 office description and lo- cation of, 51 records, 177, 178, 384-399 requests for funds, 391 term of office, 27, 177 engineers' reports, 388 funds, see Fmid ledgers, 385, 392, 393 map, 399 motor fuel tax, see Motor fuel overseer of, 27, 176 record of surveys, 396 warrants, see Warrants Housing projects, estalDlish- ment of, procedure in, 112 lies, Elijah, 6, 48 Illinois Central Railroad Company, £ maps of, 151 Illinois Commerce Com- mission, appeals from rulings of, to cir- cuit court, 157 Illinois River, 4 Illinois State Historical Library, 33 Illinois State Historical Society, 34 Illinois, State of, maps, 380 Illinois Terminal Rail- way, 9 Illiopolis Township, 7 Incorporation Sec also Corporation articles of, 130 Indemnity tonds, 107 Index adoption, 161 "birth, 63 to "board of super- visors' record, 3 chattel mortgage, 133 to certificates of levy and sale, 136 Index (continued) corporation, 155 criminal, 309 death, 68 to estates, 216, 219 insolvent, 223 to execution docket, 190 grnntor-grantee, 121, 122 insanity, 156 juvenile, 153, 198 to marginal releases, 125-127 marriage, 71 minors, 217 mortgagor-mortgagee, 121, 125, 126, 133 to mothers' pension cases, 202 to old age assistance files, 416 plaintiff-defendant circuit court, 258 county coujrt, 158 plat, 147 mine, 150 to prisoners, 304 pro'bate files, 221 to pro'bate record, 216 to records required to "be kept, 79, 81, 98, 112, 127, 1^ to soldiers' discharges, 143 to state's attorney's files, 314 tax sale, 59 teachers' permanent record, 357 town officers, 79 tract, 156 Indictments, original, 259, 287 Indigent persons, care of, 66, 68 Inheritance tax account, treasurer's, 329, 330 appraisements, 248 proceedings, 218 receipts, 338 record, 337 Injunctions in suits in county court, 175 I.O.O.F. Building, used as court- house, 50 Inquests evidence and testimony on, _22 papers, 306 procedure in, 22, 22n , 152 record of, 152, 307 Inquisition, writs of, 167, 300 - 212 - Subject Index ( Ins- Jut) Insanity See also Conservator docket, 191 findings and orders in, 157 jurisdiction in, 103 papers, 167. 403 indes to (167/, 165 record, 168, 179, 237 writs, 300 Insolvency records estate, 179, 222, 225, 226 index to, 223 Institute funds, sec Fund management of, 170 Instructions to jury, see Jury Instruments required to be kept by recorder, 26, 93, 99 Insurance on county property county clerk's corres- pondence concerning, 107 policies, 29, 548, 353 Intention, declaration of, see ITaturalization InventoryC ies) copartnership, 239, 241 of county offices, 348 of estates, 220, 222, 239 Investigation reports mothers' pension, 203-205 old age assistance, 417 probation officers' , adult, 291 Island Grove Tov/nship, 7^ Jacksonville, town of, _8 Jail See also Prisoners custody of, 27, 149 location of, _52 record of expenses, 22 reports to couiity board, 2 Jo-arnal Sec also Ledger recorder' s, 157 supt, of schools, 358 Judges circuit, 17, 18, 156 , 137, 138 Judges (continued) co\anty, 18 election of, 18, 107 as justices of the peace, 18 oath, 106 roster, 40 salary, 54, 106 term of office, 54, 106, 107 dockets circuit court, 275, 294 county court, 182, 184, 185, 192, 212 probate court, 249 of election, appointments of, 12, 67, 111 probate appointment of, 17 , 125 , 124 duties, 124, 125 election of, 124 records kept by, legisla- tion concerning, 32 regulations governing, 124 roster, 39, ^ salary, 124 term of office, 124 Judgment applications for, against de- linquent property, 57 by default, 268 dockets circuit court, 275 county court, 188 probate court, 250, 251 executions of, 164, 260 sale, redemption and for- feiture record, 58 transcripts of, 271 Judicial circuits, 17, 19 . Judicial system in county, 16-19 Jurors See also Jury list of, 315 Jurj' certificates, 11 coroner's, ^, 152 fees, 114, 302 grand files, state's attorney's, 516 reports, 259, 287 subpoenas, 302 instructions to, 176, 259 - 213 - Subject Index (Jur-Uc) J^ury (continued) lists correspondence con- cerning, 519 County board of super- Tisors*, 1, 34 kept by countj'- clerk, 81 petit, 288 records, keeping of, 141 selection of, 12, G7, _68 venires, 259, ITS'TiTSS, 302 verdicts, 22, 173, 176 259, 306, 307 ■warrants, 6, 257, 286 Justice, administration of, 16-23 Justice, associate, roster of, 41 Justice of the peace appeals from, 17, 19 appointment, IG, 17 bonds, 104 statutory require- ments governing, 80 cases, 311 county Judges as, 18 duties, 17 early administrative officer, 11, 64 elected, list of, 8'^ election of, 17 on basis of popula- tion, 18 jurisdiction of, 17, 15, 107 to keep records, 20 oath, 80 probate, see Probate term of office, 64 transcripts, 259,, 271, 287 Juvenile See also Adoption; Minors; Pension, mothers' cases documents, 162 index to, 163 histories, 199-201 index to, 198 procedure in, 108 , 109 delinquency docket, 192 jurisdiction in, 108 , 109 ■writs issued in, 300 Juvenile (continued) dependency docket, 192 jurisdiction in, 108, 109 probation officer, see Probation Kelly family, _4, 5_ Kelly, John, 5*7 6*" Killian, JohioJ* 8"" Lake Springfield, election to create, 100 Land(s) See also Lots; Real estate entries of conveyances on, 120 names of, register, 141 sale of, applications for judgments against, 57 school plats and sales of, 23, 169 redeemed, oertificates of, 32 swamp, see Svramp taxes on, see Tax Lajiesville Township, 7 Latham, James, 5 Law, enforcement of, officers concerned vriLth, 22 Ledger See also Journal of courthouse expense, 24 highway allotment, 292 of checks iss'aed, 393 construction, 385 superintendent of schools, 357, 359 treasurer's, 333, 334 Letters of appointment in probate See also under title of appointee recording of, 127 Levee, see Drainage; Swamp land Le"vy See also Tax certificates of, 135, 137 License See also Certificate dance hall, 93 ferry, 1, 80 issuing of, 80 marriage, 72, 73 applications for, 75 issuing of, 79 214 - Sutject Index (Lic-Mor) License (continued) peddlers, 80 power to grant, 66 professional, see under name of profession road house, 93 tavern, 1, 80 Liens See also Mortgages on chattels, claims for, 131 docket of, 277 mechanic's fees, 279, 282 original, files of, 261 Limited partnership, docu- ments in, 174 Lincoln, Abraham, 49 home of, 8_ marriage license, 73 plats draTOi hy, 360 as state representative, 7_ as surveyor, 8_ tavern license is- sued to, 8_ Livestock estray records, 90, 91 stallion certificates, 88, 89 Loarai Township, 7_ Lodges, organization of, certificates, 175 Logan County, 5_ Logan, Judge Stephen T., 49_ Lots, see Lands; Real estate Lunacy, see Insanity Macon County, 5_ Macoupin County, 5 Madison County, _4 Magistrate's reports, 195, 311, 376 Maintenance, highway, 15 Maps See also Plats hridge, 398 highway, 399 Illinois, State of, 380 railroad, 151 recordation of, 26 index to, £8 road, 1, 398 SEtngamon Coionty, 152, 154, 341, 381-383, 399 coal Klines, 149 Maps (continued) Springfield, city of, 152, 153, 342 township, 151 Marrin^e, see Vital statistics Mason, J.anies, 6_ Master- in- chojicery certificates levy, 135 redemption, 137 sale, 134, 155 decrees in foreclosure, 264, 270 deeds, 124 fees, 295 index to (135), 136 reports, 264, 284 Matheny, Charles R. , 5_, 48 Maxwell Township, _7 Mechanic's lien fees received, 279, 282 Mechanicshurgh Township, _7 Menard County, 5_, 8_ Mid wives certificates, 82 reports, 5, 8 Militia, see Soldiers Mine plats, 149 index to, 150 Miners' examining "board reports, 259, 287 Minors See also Guardian; Juvenile index, 217 naturalization of, 211 Minutes See als o Proceedings hoai'd of review, 324 clerk' s circuit court, 262, 263 prohate court, 227 county "board of supervisors', 2, 4, 345 school trustees', 364 township supervisors', 31 Mississippi River, 4 Moffett, John R. , 49 Montgomery County, _5 Morgan County, 5_ Mortgage See also Conveyances; Liens chattel - 215 - Subject Index (Mor-Off) Mortgage chattel (continued) extensions, affi- davits for, 131 index, 121, 122, 125, 133 original, 139 records, 123, 130» 132, 181 releases, 131, 139 index to, 122 unclaimed, 151 entry book of, 119 real estate assignments of, 137 index to, 121, 125 record, 123, 130 uncalled for, 129 recording of, 98_ releases, 128 marginal, 123, 130 index to, 121, 122, 125-127 uncalled for, 128, 129 Mortgagor-mortgagee index, 121, 125 Mosquito abatement dis- tricts, organization of, 2_9 Mothers' pension, see Pension Motions for dismissal in bastardy cases, 175, 177 Motor fuel tax allotments, 335, 392 fund account, 329, 330 claims against, 15 Musick's ferry, 8_ Names of lands, Register, 141 Naturalization certificates (final papers) circuit court, 293 co-unty court, 208, 210, 211 declaration of intention circuit court, 292 county court, 208, 209 docket circuit court, 294 county court, 212 jurisdiction over, 16, 18, 107, 136 minors' , 211 oaths circuit court, 293 county court, 208 Naturalization (continued) petitions, county court, 208 records required to be kept, 113 , 141 Neale, Thomas, 48 New Berlin Township, 7_ New Salem State Park, 8_ New Salem, village of, 8_ Nominations, see Election Non- high-school, see School Notary public records, kept by county clerk, 80 Notice of adjustment of claims against estates, 218 of publication, 92, 296 proof of, 264, 270 of school elections, 101, 377 tax sale, 57 to tovmship officers to give new bonds, 106 Nurse(s) certificates, record of, 85 reports, to Tuberculosis Sani- tarium Board, 414 Oath citizenship, see Naturalization of county officers, see Officers, county entered by county clerk, 8£ kept by circuit court clerk, 139 of probate appointees, see under title of appointee Objections to annexation of villages, 159, 171 to claims against estates, 228 to elections, see Elections to taxes, see Tax Officer See also under title of officer commissioned, register of, 77 coimty accounts, examinations of, 68 appointments, 1, 112 bonds, 1, 105 oaths, 80, 95, 97 reports, 1, 2, 4, 345, 348 roster of, 36-47 salaries of, 2 elected, list of, SO probation, see Probation tovmship Subject Index - 216 - (Off -Pen) Officer to'vvnship (continued) bonds, 104 lists of, 76 regis-ter, 78 index to, 79 resignations of, 106 Offices-, county inventory of, 348 location and descrip- tion of, 48-52 Officials, objections to nonination of, 97, 159 Old age assistance See also Pensions j Pub- lic welfare; Relief administration of, 51 applications for, 415" index to, 416 investigation reports, 417 office, location of, 51 Optometry register, 86 Orders county See also Vouchers; Warrants account of, treas- urers', 114 bounty, 9. 10 cancelled, 11 register of, 5, 8 county clerk's, 69, 81 court See also Decree adoption, 160, 162 for assessment of taxes, 172 chancery, 262, 264 circuit, state's at- torney's- corres^ pondence on, 319 common law, 159, 262 county, state's attorney's correspondence on, 319 criminal, 176, 262 in elections, 95, 96 for execution of judg- ment, 165, 269 in feeble-minded cases, 168, 170, 191, 193 inheritance tax, 248 insanity cases, 168, 179, 191, 237 Orders court (continued) in insolvency cases, 179, 225, 226 in juvenile cases, 192 in naturalization proceed- ings, 210, 293 probate admitting will to pro- bate, 218 for sale of property, 225, 244 in probation cases, 291 in sale of school lands, 360 Organization of churches and lodges, 175 of drainage districts, 28, 182 of mosquito abatement dTs- "~~" tricts, 29 of sanitary districts, 28 Overseer "~" of highiiays, see Highvjay of the poor, see Poor parks, tax levies for, 46 Parole See also Probation orders-, state's attorney's correspondence on, 319 Pauper See also Poor; Relief accounts, treasurer's, 329, 330 cases, state's attorney's correspondence on, 319 Paving petitions for, 50, 172 record, 49 Pavmee Township, 7 maps of, 151 Payrolls of county institutions, 1 Pension See also Old age assistance; Public welfare; Relief blind accounts, 329, 330 applications, 13, 31 appropriations^ 31 mothers' See also Juvenile "accounts, 329, 330 applications, 110, 205, 206 investigation of, 31 Subject Index - 217 - (P en-Poo) Pension mothers' (continued) cases, 334 inactive, 203 fund, source of, 110 index to, 202 jurisdiction in county board, 30 county court, 110 petitions for, 203, 204 probation officer, see Probation record, 207 reports, 351 teachers', 355, 366 People's cases See also Criminal under Circuit coxirt, County court state' s attorney to prosecute, 21 Personal property See also Chattel assessments of, see Tax liens, claims for, 131 sale of bills, 131 orders for, 218 record, 243 taxes, see Tax Peter, Zachariah, 4, 5 Petit j-ory, sec Jury Petitions for adoption, 160, 162 for annexation of vil- lages, 159, 171 for appointments in probate, see under title of appointee for change in scho-il districts, 102 for citizenship, see Naturalization for commitment of insane, 157 for condemnation of land, 173 to county board of super- visors, 1, 4 in drainage proceed- ings, 28, 182 election primary, 96 special, 377 Petitions (continued) in insolvent estate cases, 222 for local improvements, 50, 172 for mothers' pension, 203, 204 of organization of drainage districts, 28, 182 of mosquito abatement dis- tricts, 29 of sanitary districts, 28 for post-mortems, corres- pondence on, 319 for probate of will, 218 for proof of heirship, 227 for right of way, 50 for roads, _26 for sale of property in pro- bate, 225 Physicians certificates (licenses), 81 orders issued to, 5, 8 Plaintiff-defendant index circuit court, 258 county court, 158 Plans for bridges, 384, 386 for roads, 386 Plat See also I'aps books of Sangamon County, 146, 148, 255, 379, 397 index to (146), 147 of mines, 149 index to, 150 recordation of, 26 road, 118 of school districts, 117, 377 lands, 360, 361 Pleas in circuit court, 259 in county court, 159, 176, 182, 183 Police magistrates elected, list of, 80 Poll books, see Election Poor See also County homo; Pauper; Public welfare; Relief care of, 12 overseer of appointment of, 66 - 218 - Subject Index (Poo-Pro ) Poor overseer (continued) duties of, in care of indigent veterans, 190 reports, 352 Poorhouse See also County home county "board to estab- lish, 66 Pottawatomie Indians in Sangamon Cotinty, 4_ Power of attorney certificates, 137 revocation of, 107 Power To^mship, 7n Praecipe for execution record, 269 Primary elections, see Election Printer's fees, 114 Prisoners, county See ell so Jail card records of, 317 register, 303 index to, 304 keeping of, 150 Probate accounts, 225 appeals to circuit court, 125 , 155 court See also Administra- tor ; Conservator ; Estate; Executor; Guardian; Wills clerk cash book, 256 county clerk, ex- officio, 19, 127 duties, 19, 127 election of, 1£ fees, 337 minute book, 227 office, location of, 51_ records kept by, 127 , 216-257 roster of, 40 term of, 1£, 20 dockets claim, 250, 252 judge's, 249 judgment, 250, 251 Probate court (continued) establishment of ,^ 18, 108, 124 fee books (court costs), 254 files, 218, 220, 222, 224 of original documents, to be kept, 128 indexes to files, 219, 221, 223 to records, 216, 217 judge of, 17, 107, 123, 124 jurisdiction and functions of, 125-127 population requirements for, 1£, 123, 124 records, 225 claims, 228 insolvent estate, 225, 226 required to be kept , 127, 128 reports to, 127 jurisdiction in circuit court, 108 in county commissioners' court, r?, 19 in county court, r?, 18 , 107, 108n, 123 justices of the peace, 17, 19, 126 roster of, 39 of will, petitions for, 218 Probation See also Parole cases, state's attorney's correspondence on, 319 office, location of, 51 officers adult appointment of, 138 bond, 158 compensation, 158 duties and powers of, 158, 159 investigation reports, 291 record of cases, 291 required to be kept, 139 reports, 139 juvenile appointment of, 108 child placement record, 199-201 compensation, 108, 109 Subject Index - 219 - (Pro-Rea) Probation officers juvenile (continued) functions of, 109 index to, 198 investigation re- ports, 199-201 reports, 350 mothers* pension appointment of, 31 109 , 110 case histories, 203, 204 compensation, 110 duties and powers of, 110 investigations, 203-205 reports to county court , 110 record, circuit court, 262 Proceedings See also Minutes county 'board of super- visors, 1, 4, 394 of courts See also Records under name of specific coiirt required to he kept, 112 , 127 , 139 school hoeird, 362 of Capital Township board of supervisors, 30, 31 Process docket, sheriff's, 297 Proof of death, 224 of heirship, 218, 227 of issuing notices in in- solvent estate cases, 222 of notice of publica- tion, 264, 270 Public administrator, see Administrator Public assistance, see Almshouse; County home; Feeble-minded; Juvenile; Pensions; Poor; Public v/elfarc; Relief; Veterans Public guardian, see Guardian Public health, see Health Public welfare See also County home; Feeble-minded; Juven- ile; Old age assistance; Pensions; Poor; Relief; Veterans Public welfare (continued) administration of, 30, 31 county department of composition of, 188 establishment of, 188 functions of, 189 office, location and description, 51 records, kept by, 189 , 415-417 old age assistance, see Old age relation to state welfare department, 188 county superintendent appointed by county board, 30, 188 duties and powers, 31, 189 Public Works and Buildings, Department of, succeeding State Highway Department, 27 Publication certificate of, 60, 174, 218 notices of, 92, 296 proof of, 264, 270 Pulliam, Robert, 4 PupllCs) attendjince and tuition rec- ords, 362, 371 examination records, 371 reports, school superintend- ent's, 372 Purchase affidavits of, 60 certificates of, 60, 62, 137 for swamp lands, issued by drainage commissioners, 28 Quitclaim deeds, 124 Railroad right of way, petitions to con- demn land for, 173 taxes, see Tax Real estate See also Land affidavits to ownership of, 137, 138 assessment of, see Tax deeds,- .gee , Deeds of estates, see Estate mortgages, see Mortgage sale of, 218, 222 bonds for, 225, 232 court orders for, 134 Subject Index - 220 - (Rea-Ros) Real estate sale of ( continuGcl) docroes for, 222 reports of, 225, 227, 244, 264, 284 Receipts for debts paid in in- solvency, 222 fee bills, 213 tax, sec Tax for v;arraiits mailed, 115 Receipts and expenditures Sec also Accoiuats; Cash; Costs: Fees; Fund alimony and separate maintenance, 214 circuit clerk's, 295 7 county clerk' s, 113 v for estates, 225 inheritance ta^, 338 recorder's, 157 school trustees' reports of, 370 superintendent's, 372 sheriff's, 305 treasurer* s daily balance book, 329, 331 report of, to county clerk, 114 Receivers' bonds, 289 Recognizance bonds, 175, 177, 195, 259, 287 records circuit coui't, 252 county couJTt, 178, 197 Recorder ap"DOintcd by Governor, 25, 97 bond, 97 circuit clerk, e:c- officio, 25, 9_7 deputies, 97 duties of, 25, 98, £9 election, 25, 9_7 establishment of office, 25 fees, 119 register of, 157 office, location and description, 50, 51 population require- ments for, 25, 97 Recorder (continued) records required to be kept by, £8, 99 roster, 39 term of office, 97 Records housing, care, and accessi- bility of, 48-52 legislation concerning, 32-34 Rederiiption certificates, master' s, 137 records, 58 Registrars of births and deaths accounts with, 115 fees paid to, 30 functions of, 30 Regulations governing primary elections, 97, 159 Release of bonds of tovmshiip col- lector' s, 140 marginal, 123, 130 index, 121, 122, 125-127 mortgage, 128, 131, 139 index to (l39), 122 Relief See also County homo; Feeble-minded; In- sanity; Juvenile; Old age assistance; Pau- pers; Poor; Public welfare; Veterans' appropriations for, 2 blind, applications, 12 certificates, veteran's, 420 Relinquishment, widow's, sec Widow Repair for state aid roads, 15 Reporters circuit court, appoint- ment of, 138 county court, fees of, 114 probate, 125 Resignations of comif.issioned officers, 77 of school land commissioner, 32 of township officers, 105 Resolutions by board of education, 26 Capital Township supervisors' , 30 county board of super- visors' , 1, 4, 175 Subject Index - 221 - (Ret- San) Returns election, see Election tax, see Tax Review, board of clerk appointment of, 14, 159 county clerk, ex- officio, 14 complaints, 322, 323 composition of, 14, 159 creation, 14, 159 duties and powers of, 14, 32, 158, 159 members, appoint- ment of, 14, 159 minutes, 324 records, 322-324 Revocations of power of attorney, 107 Right of way See also Highway; Roads bonds, 395 dedications, 389, 395 petitions, 50 railroad, petitions to condemn land for, 173 Road-houso license ap- plications, 93 Roads See also Bridges; High- way, right of way appropriations for, 12, 67 construction, 395 contracts, 15 districts establishment of, 26, 27, 176 supervisors appointment of, 26, 176 duties of, 26, 27, 176 establishment of, 2 funds, see Fund inspection of, 395 levy, see levy under Tax maintenajice, bills and claims for, 15 maps, 1, 398 plans for, 386 plats, 118 public, authority over, 26, 27, 66, 176 repairs, 15 Roads (continued) reports, 394 specifications, 15 state aid, bills and claims for, 15 supervision of, 26, 27, 176 surveys, 396 tax, see Tax turnpike, authority over, 66 viewers, 26 Rochester Township, 7^ Rules governing primary elections, 97, 159 Sackett Township, 7n Salaries bailiff's, claims for, 14 of county officers, 2, 345 of stationary engineers and watchmen, 17 Sale bills, 123, 130, 132 index to, 133 recording of, ^, 127 of bonds, receipts from, 114 certificates of master's, 134, 135 sheriff's, 134, 135 of estate property, see Estate master's report of, 264, 284 of personal property, see Personal property of real estate, see Real estate of school lands, 32, 360, 361 tax, see Delinquent under Tax Salisbury Township, 7 Salt Creek, _8 Sanatorium, see Sanitarium Sangamo Town, _6 Sangamon County Abraham Lincoln as deputy surveyor of, 8_, 360 agriculture in, _9 area, 5, 5n atlas, 152 boundary changes, 4, 5 coal mines, maps, 149 index to, 150 establishment of, 4 first election, 5 first settlors in, 4 governmental organization, 10-34 historical sketch, 4-9i 222 - SulDject Index (San-Sch) Sangamon County (continued) included in other counties, 4_ location, 4 maps, 151, 154, 381-383, 399 miner's examining Ijoard, reports of, 259, 287 naming of, 4, ^ officers elected, list of, 80 origin of name, 4 plat "books, 117, 148, 255, 341, 379, 397 political importance of, 8_ population of, 9_ railroads in, 9_ settlement of, 4^ to^mship form of govern- ment adopted in, 11, 27, 'o5, 107 , 160 tovm.ships in, number of, 7_ Sangamon River, _5 Sanitarium board, county tuberculosis administration of, 186 applications, 411 board of directors duties and functions of, 186 reports to county board, 187 term of office, 186 clinic records, 412 establishment of, 185 indexes to cases, 408, 409 list of patients, 349 nurses' record, 414 office, location of, 51 , 52 patients' record, 410 records, 408-414 reports, 349 x-ray reports, 413 Sanitary District, tax levies for, 46 Schedules insuraince, on county property, 348 tax, see Tax School bond issues, 26, 28, 372 budget record, 354 School (continued) buildings, inspection of, 24, 25, 28 commissioner as agent for sa].e of school lajids, 23, 169 appointment of, 23 , 169 cash book, 355 creation of, 23 duties and powers of, 23, 169 election of, 25, 169 ex-officio superintendent of schools, 24, 169 papers, 32 reports to county commis- sioners' court, 66 , 169 roster of, 46 torm of office, 169 county superintendent of creation of office, 24, 169 duties and powers, 24, 25_, 28, 169, 170 election of, 24, 24n., 169 ledger, 357, 359 office, description aind location of, 51 , 52 records kept by, 354-383 legislation concerning, 32 reports to auditor, 347 to county board, 2, 24, 33, 170, 372 magistrates, of fines and forfeitures, 376 school trustees to, 370 to state, 170 teacher's, 374 of visits to schools, 373 roster of, 46 school commissioner early ex-officio, 23, 169 term of office, 169 district bond record, 28 certificates of joint valuation, 45 changes, petitions and no- tices for, 101, 102 claims for state aid, 363, 375 establishment of, legisla- tion concerning, 23 223 - Subject Index (Sch-Spr) School district (continued) plats of, 377 elections, 101, 102, 377 examinations, see Pu- pils, Teacher fund See also Fund derived from school land, 23 high, organization of, 377 institute fees for, 170 fund, see Fund lands control of, _66 legislation con- cerning, 23 management of, 24 sale of, 32, 360, 361 legislation concern- ing, 24 non-high fiind, see Fund record, 362 plats, 117, 377 pupils, see Pupils state's inspection of, 25 supervision of, 12, 23-25, 169, 170 tax levies, sec Tax teachers, see Teacher treasurers' account with township collectors, 333 trustees, sec Trustees Selection, widows', sec Widow Separate maintenance, sec Alimony Settlement of taxes, see Tax Sewer petitions and as- sessments for, 50 Shaw, Asa S,, 48 Sheriff (s) acting as covmty treas- urer, 157 "bond, 148 cash "book, 305 certificates index to, 136 of levy, 135 of sale, 134, 135 Sheriff (s) (continued) custodian of courthouse and jail, 27, 149 deputy appointment of, 20, 149 compensation of, 149 dockets execution and process, 297 duties and powers of, 20, 22, 126, 148, 149 election of, 20, 148 ex-officio county collector, 14, 15 fees, 164, 260, 295, 297 ledger of receipts, 305 office, description and lo- cation of, 50, 51, 52 records, 297-305 to be kept hy, 149, 150 of prisoners, 303 index to, 304 of writs, 298-301 roster of, 42 term of office, 148 Sidewalk, petitions and as- sessments for, 50 Sloo , John R. , _6 Soldiers See also Veterans discharge records, 142, 144 index to (142), 143 recording of, 99 Spanish-American War veterans, discliarge of, 142 Sparrow botinty, 9 Special assessments, see As- sessments under Tax Special elections, see Election Specifications "bridge, tovmship, 384 road, state aid, 15 Spring Qroek, 6 Springfield city of, 5, 9, 34 as county seat, 6, 48 maps, 152, 153, 542 nojning of, 6 paving record, 49 petitions for improve- ments outside of, 50 special assessment pro- ceedings, 172 as state capital, legis- lation concerning, 6, 7 - 224 - Subject Index (Spr-Sup) Springfield (continued) Lake, election to create, 100 Sanitary district trus- tees, appointment of, 95 Tovmship, 7 Stallion certificates, 88, 145 renewal of, 145 register, 89 State aid fund, see Fund roads, claims against, 15 for schools, claims for, 363, 375 State Archives Building, _34 State Department of Pub- lic Health, see Health State Highvmy Department, succeeded by Depart- ment of Public Works and Buildings, 27 State Housing Board, 112 State University Library, 34 State's attorney appointment and election of, _21, 153 bond, 153 compensation, 154 duties and powers of, 21_, 155-155 fees, 259, 285 files, 308, 310-313, 317, 318 fund, see Fund index to files, 309, 314 office, location of, 51, 52 records, 308-319 correspondence con- cerning, 319 reports, 259, 285, 287 roster of, 43, 44 term of office, 153 Stillbirths, _see Vital Statistics Subpoenas county court, 159, 171, 176, 177 grand jury, 302 Suits against Sangamon County, 175 Summonses circuit court, 259, 287 county court, 159, 176 Superintendent coimty home, see County home of highways. County, see Highway of public welfare. County, see Public welfare of schools. County, see School of state institutions, state- ments to coxinty clerk, 107 Supervisors of assessments (County assessor) appointment of, 13, 157 bond, 158 books (lists of taxable property), 35, 36 duties and powers of, 13, 15T7 158 records kept by, 320", 321 treasurer, ex-officio, 13, 158 Supervisors county board of See also Commissioners' court. County acting as board of re- view, 14, 159 adoption of, 11, 64 clerk of, _11, 12,"T8, 39, 68_, 76, 80 committee reports, 346 composition of, 11, 64 duties and powers of, 7, _12, _13, £7, £7, _68 establishment, 7 list of, electe'd, 80 members additional (assistant supervisors), 12, 65 compensation of, 64, 65, 66 disqualification from office, 65n election of, 11, 64 number of, 7 term of office, 64, _66 minutes, 4, 345 kept by clerk, 69 proceedings, 1, 4, 345, 394 record, 2 index to, 3 required to be kept, 1-34, 69 reports to, 1, 2, 4, 33, 345, 394 custody of, 69 resolutions, 1, 175 roster of, 38 - 225 Subject Index (Sup-Tax) Supervisors coxinty board of (continued) sessions of, 64 succeeding coxinty court, 65, 107 road, see Road tcfv;nship assistants, 12, G5 tends, 103 election of, 11, 64 proceedings, 30, 31 reports to board, 1, 346 tern of office, 64 Supreme court justices required to hold cir- cuit court, 16, 17, 136 Surveyor covinty appointment by county board, 26_, 130 , 181 deputy, Abraham Lincoln, _8, 360 duties and pov/ers of, 26, 2_8, _181 election of, 2_6, 180 oath, _m office of, _52 to plat sv.'anp lands, 28 record, 181, 400 legislation con- cerning, 32 roster of, 47 term of office, 181 road, reports of, 26 Surveys, road and bridge, record of, 396 Sv;amp lands See also Drainage deeds to, issued by drain- age com-mssioners, 28 legislation concerning, _28 sale of, use of funds from, 28 Swimming pools, control of, 30 Talbot, Benjamin, 49 Talkington Tovmship, 7 maps, 151 Taverns control of, 29 licenses, 1 issuing of, 80 Tax abatemerit claims for, 323 lists, 325 assessments abstracts of, 39, 40 personal property, returns, 55 real estate (lands and lots), 51, 52, 77 rolls, 50 special city of Springfield, pro- ceedings on, 172 for local improvements, 172, 178 record, 48 assessor's books (lists of taxable property) real estate, 36 real and personal property, 35 bridge certificates of, 43, 54 levies, see Levy below collections, 14, _15, TT_, _78 first, amount of, 8 collector' s books (lists of taxable property), 53 settlement, statements of, 54 complaints, 322, 323 method of handling, 14, 77 deeds affidavits for, 61 certificates, 60 delinquent forfeiture, 58, 325, 328 judgment, sale, redemption, and forfeiture record, 58 lists, 56, 57 redemption record, 58 sale for certificates of purchase, 60, 62 dog accounts, 329, 330 collection of, bonds of supervisors for, 108 record, 53, 94 equalization, 14, 77, 158 , 320 index to - sales, 39" levies corporation, 44, 46 county, 1 Subject Index - 226 - (Tax-Tre) Tax levies (continued) road and tridge, 2 school, 42, 370, 372 poll "books for, 103 township, 46, 47, 326, 327 motor fuel, see Motor fuel objections, 322, 323 power to regulate and inipose, 12, 66 pulJlic health, 29 railroad books (lists of tax- able property) , 37 rate sheets, 320, 321 schedules, -'S? receipts, collector' s, 114 returns, personal property, 55 road certificates of, 43, 54 levies, see Levy above schedules railroad, 37 telegraph and tele- phone, 38, 53 school records, 41, 42, 45, 103, 370, 372 settlement, 161 statements of, 54 telegraph and tele- phone book (lists of taxable proper- ty), 38, 53 Taxation procedure, lS-15, _77, 78 Taylor, Joh^, 48 Teachers certificates, 24, 24n record, 368 examinations, 24 , 24n record, 359 institute card records, 365 pension and retire- ment fund, 355 permaxient record, 366 index to, 367 Telegraph and telephone tax book, see Tax Thomas, Joseph, 48 Todd, John, ^ Todd, Mary, 73 Town boards, power of, to re- vise assessments, 14 Tovmship assessors, see Assessor bonds issued, record of, 28 clerks, duties of with drainage districts, 182 in registration of vital statistics, 30 collectors, see Collector in county, _7 funds, see Fund maps and plats, 146 officers, see Officers plan, of government, 7., 10, 11, 27, 64 supervisors' reports to county board, 1, 30, 31 treasurers, see Treasurer Tract index, 156 Trade marks, applications for, 92 Transcripts of evidence, 176, 259 foreign, 272 justice of the peace, 259, 271, 287 required to bo kept, 113 , 141 of organization of high schools, 377 Transfer of corporation stock, index to, 155 Treasurer county accounts v/ith county funds, 114 appointment of, 13 , 163 bonds, 163 cash book, 329-331 duties and powers of, 13, 14, 15, 163 election of, 163 ex-officio county col- lector, 15, 160 ex-officio supervisor of as- sessments, 13, 14, 157 , 158 function of, in taxation procedure, 13, 14, 15, 163 office, description and location of, 51, 52 receipts, statements of, 54 records, kept by, 165, 329-342 legislation concerning, 32 - 327 - Subject Index (Tre-War) Treasurer county (continued) register, 332, 335, 336 reports, to county board, required to "be made, 15, 16 requests for funds frOTi, 391 roster of, 44, 45 term of office, 163 drainage district, county treasurer ex-officio, 182 highway commission, "bonds, 109 tovmship (school) accounts, 333 election of, 169, 170 statement of bond issues, 372 True bills, see Indictment Trust funds, sec Fund Trustee deeds, 124, 128 of estates, bonds, 238 sanitary district, Spring- field, appointment of, 95 school appointment of, 23, 24n duties of, 23, 2^ election-of, 23, 24 report, 378 list of, 80 record, 364 reports, 23, 370 supervision of educa- tion, '23', 24 Tuberculosis sanatorium, see Sanatorium Valuation of property, see Tax: Vandalia, city of, 5, 6 Venires, see Jury Veterans Sec al so Soldiers relief commission See also Public welf axej Relief composition of, 191 establishment of, 68n , 191 functions of, 68, 191 office, 51, 52 records, 418-420 Veterans relief commission records (continued) of certificates issued, 420 service record, 418 superintendent, 191 Village annexation papers of, 159, 171 maps and plats of, 146 Vital statistics births See also Accounts certificates, 64 index, 63 register, 65 reporting of, 30, 78 reports, 67 deaths See also Accoionts certificates, 69 index, 68 records, county home, 404-407 register, 70 reports required to be made, 30, 78 marriage index, 71 licenses applications for, 75 record, 73 register, 74 returns, 72 reports required to be made, 78 registration procedure, 30, 78, 79 stillbirth certificates, 66 reports required to be made, 30, 78 Votes, see Election Vouchors, see Orders, county; Warrant s Wabash Railroad, 9 Waiver of immunity, state's attorney's correspondence on, 319 Warrants anticipation, 370 appraisers', 239, 241, 245 for arrest, 177 for commitment of insane, 167 - 228 - Subject Index (War-Wri) Warrants (continued) county See also Orders, county; Vouchers, register of, 5, 332 highway, register of, 5, 7, 352, 336, 390 jury, 6, 257, 286 mailed, receipts for, 116 Watchmen, salaries of, 17 Waverly, communication maps of, 151 White, Charles, 48 Widow awards, 218, 240 relinquishment and se- lection, 240, 242 recording of, 127 Will See also Administrator; Estate; Executor; Pro- hate court copies of, 224 prohate of, petition for, 218 Will (continued) recording of, 127 records, 225, 229, 230 Williams Township, 7^ Witness fees, 283, 337 Woodside Township, 7^ Workhouse, county empowered to huild, 27 Works Progress Administration, requests for funds made, 391 World War veterans, discharge record, 142 Writs alias, fees for, 283 in circuit court, 259 in civil cases, 298 in county court, 176 in criminal cases, 299 in delinquent cases, 300 in feehle-minded cases, 300 from foreign counties, 301 habeas corpus, 259, 287 of inquisition for insanity, 167, 300 1 MADE QY WPA FEDERAL ART PROJECT • ILL, \